Guidelines
FY2023 Poetry Out Loud Program
Registration Deadline: Oct. 10, 2022 11:59 p.m. Eastern
The Kentucky Arts Council strongly encourages you to read and understand the Poetry Out Loud
guidelines and instructions before accessing the
registration form.
Poetry Out Loud is a partnership of the Kentucky Arts Council, the National Endowment for the Arts
(NEA) and the Poetry Foundation.
Like all programs of the Kentucky Arts Council, the Poetry Out Loud Program is guided by the arts
council’s core values. Successful applicants will embody these core values and all applicants are
strongly encouraged to read and reflect upon them before submitting a registration.
Program Purpose
Poetry Out Loud is a national arts education program that encourages the study of great poetry by offering free educational materials and a dynamic recitation competition for high school students across the country. This program helps students master public speaking skills, build self-confidence, and learn about literary history and contemporary life. Poetry Out Loud is a partnership of the Kentucky Arts Council, the National Endowment for the Arts (NEA) and the Poetry Foundation.
Goal
To encourage students to learn poetry through memorization and performance, develop public speaking skills, build self-confidence and learn about our nation’s literary heritage.
Who May Apply
Any representative of a Kentucky public or private high school may apply. Homeschooled students may compete through a participating local high school or a home school regional competition hosted by a local library or community center. Participating students must be in grades 9 through 12. Multiple classes are encouraged to participate at each school. Acceptance will be on a first-come, first-served basis as program resources allow.
Program Description and Awards
Each participating school will:
- Select one teacher to serve as the program coordinator who will incorporate poetry recitation into their class curriculum, be the primary point of contact with the arts council, and organize a schoolwide poetry competition.
- Receive a fully funded interactive residency from a professional teaching artist to help students prepare for competition. The school coordinator and teaching artist will work together to plan their class schedules.
- Receive free multimedia curriculum materials, including teacher guides and promotional content. School coordinators must use the Kentucky Arts Council, Poetry Out Loud and NEA logos on all printed materials, including press releases, programs, etc.
- Organize a schoolwide poetry competition with no fewer than two students and no fewer than two rounds of recitation to select a school champion by Jan. 27, 2023. The school champion will then compete in the State Finals, March 1, 2023 in Frankfort. The state champion will receive $200 and an all-expense-paid trip to Washington, D.C., to compete for a $20,000 scholarship in the National Finals. The state champion’s school will also receive a $500 award for the purchase of poetry books.
- Submit a final report on the school contest, highlighting student and teacher experiences, within 30 days after completion of the school contest. No grant funds will be issued to noncompliant schools.
Note: In the event of school closure due to COVID-19, teaching artist residencies, school contests, and the state finals contest may be conducted virtually. The arts council will provide updated guidance as necessary and technical assistance on a case-by-case basis.
Restrictions
- Schools will be paid for the teaching artists on a reimbursement basis. The school must agree to pay the teaching artist directly and the Kentucky Arts Council grant payment will be made to the school district. No funds will be released until the Grant Agreement Form (GAF) has been signed and returned by the superintendent or equivalent private school administrator.
- Participating class size must not exceed 31 students when the teaching artist is working with the school. A “class” is defined as a unique group of not more than 31 students.
- Teaching artists may only work with each distinct class of students one time.
- Teaching artists may work with a minimum of four and a maximum of 25 distinct classes in a five-day period.
- A teacher must always remain present when the students are working with the teaching artist.
- Funds received from the arts council may only be used as outlined in the grant agreement form.
- Funds cannot be used to purchase food or beverages.
- Funds cannot be used for expenses incurred before the starting date of the period covered in the grant request.
- Funds cannot be used to pay for substitutes or awards for participants at the school level.
- The school champion must be in grade 9 through 12 and a U.S. citizen or permanent resident as required by the NEA.
Program Timeline
Registration deadline
Oct. 10, 2022
Scheduling agreement deadline
Seven days after receipt
Teaching artist residencies
Oct. 17, 2022-Jan. 27, 2023
State finalist registration deadline
Jan. 27, 2023
State finals competition
March 1, 2023
National finals registration deadline
March 23, 2023
Final Report deadline
30 days after completion of school contest
National finals, Washington, D.C.
May 8-10, 2023
How to Apply
- Obtain approval: Arrange for your administrators (e.g., district superintendent) to approve your school’s participation in Poetry Out Loud. This will entail paying the teaching artist’s fee at the time of service and digitally signing a Grant Agreement Form from the arts council to reimburse the fee.
- Complete the application: Applications for this program are made through our online grants system. Before beginning the application, carefully read all instructions included in this document. The application must be submitted online by 11:59 p.m. Eastern Time on the deadline date. Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.
Accessing the Application
Creating a GO Smart Profile
Before beginning the application, you will need to create a profile, including a username and password at https://kyarts.gosmart.org/. Store your username and password in a safe place to ensure that you can access your account later. You can use this profile to apply for this program year after year and update it as needed. When entering contact information, please consider the following:
- Primary Contact Information:
- Enter the information of the person responsible for the application (usually yourself). This will also be the person the arts council contacts with any questions about the application.
- The Kentucky Arts Council does not maintain username and password information. If you forget or lose your username or password, open the application, click “Login” and use the prompt to reset your login information.
- Applicant Information:
- Enter the full legal name of the school or organization.
- Please contact your financial officer for your UEI numbers.
- Select the applicant discipline that most accurately describes the proposed artist residency.
- Select the racial and distinct group categories that represents the people who will benefit from this program.
- You can look up your federal congressional district here, and your state legislative districts here.
Once the profile page has been submitted, you will be re-directed to the arts council’s grant management system. To begin your application, select “Current Programs & Applications,” then scroll down to “Poetry Out Loud FY23.”
For More Information
The arts council welcomes all questions regarding this program and application. For more information, please visit the official Poetry Out Loud website, or contact:
Samuel Lockridge
Arts Education Director
samuel.lockridge@ky.gov
502-892-3124