FY2021 Teaching Artists Directory Guidelines

Application Deadline:
April 15, 2020

The Kentucky Arts Council strongly encourages you to read and understand the Teaching Artists Directory guidelines before accessing the online application.

Like all programs of the Kentucky Arts Council, the Teaching Artists Directory is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The Teaching Artists Directory is a roster of adjudicated artists of all disciplines, who not only produce high quality work, but also have the skills and competencies to work in educational settings. The directory serves as a resource for schools and organizations who seek to employ professional teaching artists.


Who May Apply

Program Description

Artists selected for this directory are deemed to have a high quality of artistic work as well as the teaching and professional skills necessary to work in an educational setting. Each artist receives a curated profile page on the Teaching Artists Directory featuring a biography, photos, residency plan examples, contact information, and links to external content. All approved teaching artists are eligible for teaching residencies in Kentucky schools through the Teaching Art Together Grant. Approved teaching artists in the literary arts, storytelling, and theatre disciplines may also partner with schools in the Poetry Out Loud Program.

Additional program benefits include:

Program Timeline

Application deadline

Review of applications by panel

Artist interviews in Frankfort

Applicant notification

Program agreement form due

Background check forms submitted

New Teaching Artist Orientation (mandatory)

Copy of legislators’ letters for teaching artists accepted
into the directory.

Eligibility for Poetry Out Loud residencies

Eligibility for Teaching Art Together residencies

April 15, 2020

June 10, 2020

June 11, 2020

As soon as possible after panel meeting

14 days after notification

14 days after notification

July 18, 2020

July 18, 2020

October 2020

January 2021

Participation Requirements

In order to remain eligible for full participation in the Teaching Artists Directory, all artists must adhere to the requirements below. The Program Agreement Form details the rights and responsibilities of participants in the Teaching Artists Directory. The arts council must receive the Program Agreement Form and the results of background checks from the Kentucky State Police, FBI and Cabinet for Health and Family Services before an approved artist will be included in the directory. Please see the Kentucky State Police Checks, FBI and Cabinet for Health and Family Services for details concerning the submission process. Additionally, each newly admitted teaching artist must attend a mandatory orientation hosted by the Kentucky Arts Council in Frankfort.

To maintain eligibility, each artist must:

If an artist fails to meet any of these participation requirements they will assume a probationary status in which the arts council will accept no future applications from that artist and the artist’s online directory page will be suspended until the requirements are met or until they communicate to the arts council an actionable plan to meet the requirements. If an artist remains in a probationary status for longer than one year they will be removed from the Teaching Artists Directory and will have to submit a new application to be readmitted.

Performance Expectations

The review panel uses the Panelist Assessment Sheets to evaluate all applications according to the following performance expectations.

  1. Artistic Excellence
  1. Education Strategies and Interview

Implementation (30%)

Assessment (20%)

Accessibility and Inclusivity (20%)

Artist Interview (30%)

You may wish to refer to the Panelist Assessment Sheets below to better understand how your application will be evaluated.

Artistic Excellence Assessment Sheet (PDF)

Education Strategies and Artist Interview Assessment Sheet (PDF)

How to Apply

Complete the application form and upload all supplementary materials by 11:59 PM Eastern Time on April 15, 2020. Applications which are incomplete or submitted late will not be considered.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if more information or clarification is needed.

Required Materials

All applicants must include a resume focusing on their artistic and educational background and experience. Resumes must include two professional references with contact information.

Data Universal Numbering System (DUNS) Number
Applicants can register for a free DUNS number and learn more about DUNS numbers on the Dun & Bradstreet website. Please note that it can take up to 30 days to receive a new DUNS number. This has become an increasingly important arts advocacy tool for both federal and state governments (e.g., the National Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the Arts).

Proof of Residency
Applicants must submit a copy of two of the following:

Work Samples

Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to Part 1 of the program’s performance expectations. Work samples must meet the requirements for their respective art forms outlined in the Work Sample Guide section below.

Residency Proposal

Applicants must submit a plan for a teaching residency in their artistic discipline. This plan does not need to be specific to a particular school, organization, or grade level. Rather, it should be a general outline for the artist’s ideal teaching residency, adaptable to various age groups and residency lengths. This plan may always change in the future, but it should broadly communicate what the artist hopes to achieve through a teaching residency. Example residency plans can be found on the Teaching Artists Directory.

A successful residency proposal should specifically address each of the performance expectations under “Implementation,” “Assessment,” and “Accessibility and Inclusion.”

Work Sample Guide

Literary Arts
All samples must be double-spaced, include page numbers, with 1-inch margins on all sides, and 11 or 12 point black font. Acceptable fonts are Arial, Calibri, Courier or Times New Roman. Scanned magazine, book, newspaper, journal or web pages will not be accepted. The uploaded files may be in DOCX, DOC, ODT, RTF or PDF format.

Fiction, nonfiction and play/screenwriting: Include up to five separate works totaling no more than 10 pages combined. One page of the total 10 may be used to contextualize an excerpt within the larger work as needed.

Poetry: Include up to five separate poems totaling no more than 10 pages combined.

Visual Arts: Submit no more than five images. The uploaded images must be at least 1920 x 1920 pixels and may be either JPG or PNG format.

Digital Media Arts: Submit no more than five video or image samples. Video samples must be uploaded to YouTube. Images must be at least 1920 x 1920 pixels and may be either JPG or PNG format.

Performing Arts: Work samples submitted for review must not exceed 10 minutes total (not 10 minutes per work sample). Applicants may submit full-length work samples with detailed instructions for reviewing the maximum 10 minutes, such as timestamps indicating when to start and stop viewing.

Dance and Theatre: Submit no more than five video sample links. Video samples must be uploaded to YouTube.

Music: Submit no more than five audio or video sample links. Samples must be uploaded to SoundCloud or YouTube.

Storytelling: Submit no more than five video or audio sample links. Samples must be uploaded to SoundCloud or YouTube.

Folk Arts
Folk Arts include traditional storytelling, quilting, woodcarving, fiddling, ethnic or regional art forms, foodways, etc. A folk artist practices a living traditional art form learned within their community. The art form must be important to the community and currently practiced. In addition to work samples, folk artists must include at least one letter of support written by a member of the folk group or community. It should explain why the artist represents artistic excellence based on the community’s aesthetics.

For a step-by-step guide on preparing work samples, refer to the Work Sample Preparation Instructions

Panel Meeting

A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels may be comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists, and communities.

Program Agreement Form

Successful applicants will receive a Program Agreement Form (PAF), which will detail benefits and responsibilities as an adjudicated participant of the Teaching Artists Directory. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program. For more information, please contact:

Samuel Lockridge
Arts Education Director
888-833-2787 (toll free)


Page last updated: January 9, 2020
Report a broken link.