FY2019 Teaching Artists Directory Guidelines

Application Deadline:
April 9, 2018

The Kentucky Arts Council strongly encourages you to read and understand the Teaching Artists Directory guidelines before accessing the online application.

Like all programs of the Kentucky Arts Council, the Teaching Artists Directory is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The Teaching Artists Directory is a roster of adjudicated artists qualified to work in educational settings and can be accessed at Teaching Artists Directory. The directory serves as a resource for schools of all levels as well as a variety of organizations who may want to employ qualified teaching artists. Artists selected for this directory are deemed to have a high quality of artistic work.


Who May Apply

Program Description

The Teaching Artists Directory is a roster of adjudicated artists qualified to work in educational settings and can be accessed at Teaching Artists Directory. The directory serves as a resource for schools of all levels as well as a variety of organizations who may want to employ qualified teaching artists. Artists selected for this directory are deemed to have a high quality of artistic work.

All approved teaching artists may work in partnership with Kentucky schools interested in residencies through applications to the Teaching Art Together Grant and the Showcasing the Arts Directory. Approved teaching artists in the literary arts, storytelling and theatre disciplines may also partner with schools in the Poetry Out Loud Program.

Performance Expectations

Your application will be reviewed using the following performance expectations. You may wish to refer to the Panelist Assessment Sheets to better understand how your application will be evaluated.

  1. Artistic Excellence

During this panel review, arts professionals assess your submitted work samples using the following criteria:

  1. Education Strategies

During this panel review, arts and education professionals will assess residency strategies according to the following expectations:

Implementation (30%)

Assessment (20%)

Accessibility (20%)

Artist Interview (30%)

You may wish to refer to the Panelist Assessment Sheets below to better understand how your application will be evaluated.

Artistic Excellence Assessment Sheet (PDF)

Education Strategies and Artist Interview Assessment Sheet (PDF)


All applicants must include a resume focusing on their artistic and educational background and experience. Resumes must include two professional references, including contact information.

Folk Arts

In addition to the resume, folk artists must include at least one letter of support written by a member of the folk group or community. It should explain why the artist represents artistic excellence based on the community’s aesthetics.

Folk Arts include traditional storytelling, quilting, woodcarving, fiddling, ethnic or regional art forms, foodways, etc. A folk artist practices a living traditional art form learned within his or her community. The art form must be important to the community and currently practiced.

Work Samples

Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to the program’s performance expectations.

Visual Arts: Submit no more than five images. The uploaded images must be 1920 x 1920 pixels and saved as a .jpg file..

Literary: All samples must be double-spaced, including page numbers, on plain white pages with 1 inch margins on all sides and 11 or 12 point font in black ink. Acceptable fonts are Arial, Calibri, Courier or Times New Roman. Scanned magazine, book, newspaper, journal or web pages will not be accepted.

Fiction, nonfiction and Play/scriptwriting may include up to five separate works totaling no more than 10 pages combined. One page of the total 10 may be used to contextualize an excerpt within the larger work as needed.

Poetry may include up to five separate poems totaling no more than 10 pages combined.

Submit literary work samples in MS Word or PDF via email

Performing Arts work samples submitted for review must not exceed 10 minutes total (not 10 minutes per work sample). Applicants may submit full work samples with detailed information for reviewing the required 10 minutes, such as when to start viewing and when to stop. Please use the Work Sample Index for the panel’s use in reviewing your work samples.

Dance and Theatre: Submit no more than three video sample links. Video samples must be uploaded to YouTube.

Media Arts: Submit no more than three video or audio sample links. Video samples must be uploaded to YouTube.

Music: Submit two audio sample links and one video sample link. Audio samples must be uploaded to SoundCloud.

Storytelling: Submit no more than two video sample links and one audio sample link.

For a step-by-step How to Guide on preparing work samples for application submittal, refer to the Work Sample Preparation Instructions on the Arts Council website:

Participation Requirements

In order to be eligible for full participation in the Teaching Artists Directory, all artists approved by the panel must adhere to the requirements below. The Program Agreement Form details the rights and responsibilities for participants in the Teaching Artists Directory. The arts council must receive the Program Agreement Form and the results from the Kentucky State Police background check BEFORE an artist may be included in the online directory. The Kentucky State Police Background Check is required of all participating artists. Please see Kentucky State Police Checks for details concerning the submission process.

To maintain eligibility, each participant must:

All incoming Teaching Artists Directory artists are required to attend a day-long orientation and training on Tuesday, Aug. 7, 2018, in Frankfort.

Program Timeline

Postmark application deadline

April 9, 2018

Review of applications by panel

June 5, 2018

Artist interviews in Frankfort

June 6, 2018

Applicant notification

As soon as possible after panel meeting

Program agreement form due

15 days after notification

Background check submitted to Kentucky State Police

15 days after notification

Artist orientation/training (mandatory)

Aug. 7, 2018

Copy of Legislators’ letters for Teaching Artists Accepted into the Directory Upon Approval

Program Benefits

The Kentucky Arts Council will provide professional development and marketing assistance including:

Application Deadline

Completed applications forms must be submitted by April 9, 2018. The application must be: 1) officially postmarked by the U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand delivered to the arts council office no later than 4:30 p.m. on the deadline date. If the arts council does not receive your application, it will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included. Please note that, due to postal regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Data Universal Numbering System (DUNS) Number

The arts council requires that all applicants have a DUNS number. Dun & Bradstreet keeps track of more than 70 million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has become increasingly important as an arts advocacy tool for both federal and state governments (e.g., the National Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the Arts). Organizations use data from DUNS number applications to demonstrate the power of the arts to stimulate economic activity and create jobs. services/creative_industries/004.asp.

To apply for your free DUNS number, click below to access the Dun & Bradstreet website:

Note: It may take up to thirty (30) days for your DUNS application to be processed. We recommend that you submit your application immediately. If necessary, you may provide the program director with the DUNS number after submitting the application. Acquiring a DUNS number is free of charge.

Residency Requirements

Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline.

For proof of residency, applicants must submit a copy of two of the following at the time of application:

Panel Meeting

A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels may be comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists and/or communities.

Program Agreement Form

Successful applicants will receive a Program Agreement Form (PAF), which will detail benefits and responsibilities as an adjudicated participant of the Teaching Artists Directory. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.

Final Report

All Teaching Artists Directory artists must submit an annual final report. A link to the report will be emailed to participants each year. If a Teaching Artists Directory artist fails to submit the required report, the arts council will accept no future applications from that artist and the artist’s online directory page will be suspended until an acceptable report is received.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program. For more information, please contact:

Jean St. John
Arts Education Director
888-833-2787 (toll free)


Page last updated: June 7, 2018
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