FY2018 Teaching Artists Directory Guidelines
April 13, 2017
The Kentucky Arts Council strongly encourages you to read and understand the Teaching Artists
Directory guidelines before accessing the online application.
Like all programs of the Kentucky Arts Council, the Teaching Artists Directory is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.
The Teaching Artists Directory is a roster of adjudicated artists qualified to work in educational settings and can be accessed at Teaching Artists Directory. The directory serves as a resource for schools of all levels as well as a variety of organizations who may want to employ qualified teaching artists. Artists selected for this directory are deemed to have a high quality of artistic work.
- To provide career opportunities for teaching artists.
- To encourage artists, arts educators and arts-in-education professionals to share their talents
with Kentucky's students and teachers through school residencies and performance demonstrations.
- To provide a resource where teachers may review the biographies, experiences and residency
ideas of artists who are approved by the arts council for residency work.
- To provide training for teaching artists including residency and performance demonstrations design and implementation, marketing and communication strategies and how to create and deliver professional development for teachers.
Who May Apply
- Artists in any arts discipline, including visual arts, media arts, performing arts, literary arts and
folk arts. Folk Arts may include storytelling, quilting, woodcarving, fiddling, ethnic or regional art
forms, foodways, etc. A folk artist practices a traditional art form learned within his or her community. The
art form must be important to the community and currently practiced. Folk art forms are not limited to any
specific discipline and may be performance or two- or three-dimensional work.
- Applicants must be 21 years or older.
- Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline and remain full-time residents for the program participation period.
The Teaching Artists Directory is a roster of adjudicated artists qualified to work in educational settings
and can be accessed at Teaching Artists Directory. The directory serves as a resource for schools of all
levels as well as a variety of organizations who may want to employ qualified teaching artists. Artists
selected for this directory are deemed to have a high quality of artistic work.
All approved teaching artists may work in partnership with Kentucky schools interested in residencies through applications to the Teaching Art Together Grant and the Showcasing the Arts Directory. Approved teaching artists in the literary arts, storytelling and theatre disciplines may also partner with schools in the Poetry Out Loud Program.
Your application will be reviewed using the following performance expectations. You may wish to refer to the Panelist Assessment Sheets to better understand how your application will be evaluated.
- Artistic Excellence
During this panel review, arts professionals assess your submitted work samples using the following criteria:
- Work samples demonstrate an accomplished technique in the chosen media.
- Work samples demonstrate creativity and individuality.
- Education Strategies
During this panel review, arts and education professionals will assess residency strategies according to the following expectations:
- Strategies for encouraging students’
participation in the creative process.
- Strategies for engaging teachers in preparing students for the residency.
- Strategies for engaging teachers during the residency.
- Strategies for making parents and community members aware of the residency.
- Strategies to measure the impact of the residency on all participants.
- Instructional strategies and resources used to engage
diverse student populations.
- Instructional strategies and resources used to engage students with disabilities.
Artist Interview (30%)
- Ability to speak knowledgeably about his or her
artistic and educational expertise.
- Ability to impart interest and enthusiasm for his or her art form and for teaching.
- Ability to incorporate positive classroom management strategies.
You may wish to refer to the Panelist Assessment Sheets below to better understand how your application will be evaluated.
Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to the program’s performance expectations.
Visual Arts: Submit no more than five images. The uploaded images must be
1920 x 1920 pixels and saved as a .jpg file.
Email Jean St. John, firstname.lastname@example.org for an invitation from MOVEit® to send your image files to the Arts Council.
Literary: All samples must be double-spaced, including page numbers, on plain white pages with 1 inch margins on all sides and 11 or 12 point font in black ink. Acceptable fonts are Arial, Calibri, Courier or Times New Roman. Scanned magazine, book, newspaper, journal or web pages will not be accepted.
Fiction, nonfiction and Play/scriptwriting may include up to five separate works
totaling no more than 10 pages combined. One page of the total 10 may be used to contextualize an
excerpt within the larger work as needed.
Poetry may include up to five separate poems totaling no more than 10 pages combined.
Submit literary work samples in MS Word or PDF via email email@example.com.
Performing Arts work samples submitted for review must not exceed 10 minutes total (not 10 minutes per work sample). Applicants may submit full work samples with detailed information for reviewing the required 10 minutes, such as when to start viewing and when to stop. Please use the Work Sample Index for the panel’s use in reviewing your work samples.
Dance and Theatre: Submit no more than three video sample links. Video samples must be uploaded to YouTube.
Media Arts: Submit no more than three video or audio sample links. Video samples must be uploaded to YouTube.
Music: Submit two audio sample links and one video sample link. Audio samples must be uploaded to SoundCloud.
Storytelling: Submit no more than two video sample links and one audio sample link.
For a step-by-step How to Guide on preparing work samples for application submittal, refer to the
Work Sample Preparation Instructions on the Arts Council website:
In order to be eligible for full participation in the Teaching Artists Directory, all artists approved
by the panel must adhere to the requirements below. The Program Agreement Form details the rights and
responsibilities for participants in the Teaching Artists Directory. The arts council must receive the
Program Agreement Form and the results from the Kentucky State Police background check BEFORE an artist
may be included in the online directory. The Kentucky State Police Background Check is required of all
participating artists. Please see Kentucky State Police Checks
for details concerning the submission process.
To maintain eligibility, each participant must:
- Remain a full-time resident of the Commonwealth of Kentucky while a participant in the
Teaching Artists Directory Program.
- Complete and submit annual Final Report.
- Attend a day-long orientation and training provided by the Kentucky Arts Council on
Tuesday, Aug. 8, 2017 in Frankfort.
- Submit a current Kentucky State Police background check to the Kentucky Arts Council
every five years.
- Actively participate in Kentucky Arts Council arts education grant programs such as the
Teaching Art Together Grant and Poetry Out Loud.
- Conduct business in a professional manner during arts council events and when participating
in arts council arts education grant programs.
- Inform legislators of participant’s inclusion in the program and follow up with invitations
to events that feature the participant’s work. Please copy the arts council via "cc" on the
comments as well.
- Acknowledge the arts council in all published materials and announcements (print and electronic) including websites, advertising promotions, news releases, printed programs, catalogs, flyers, posters, literature and other publicity, per Credits and Logos on the arts council website at http://artscouncil.ky.gov/KAC/Applications/CreditLogos.htm.
All incoming Teaching Artists Directory artists are required to attend a day-long orientation and training on Tuesday, Aug. 8, 2017, in Frankfort.
|Postmark application deadline
||April 13, 2017
|Review of applications by panel
||June 6, 2017
|Artist interviews in Frankfort
||June 7, 2017
||As soon as possible after panel meeting
|Program agreement form due
||15 days after notification
|Background check submitted to Kentucky State Police
||15 days after notification
|Artist orientation/training (mandatory)
||Aug. 8, 2017
|Copy of Legislators’ letters for Teaching Artists Accepted into the Directory||Upon Approval|
The Kentucky Arts Council will provide professional development and marketing assistance including:
- Access to the Kentucky Peer Advisory Network (KPAN), which provides consultation in
specific professional areas.
- Representation on the arts council website via the Teaching Artists Directory which may be
accessed at http://artistdirectory.ky.gov/Pages/ArtsEducationArtistDirectory.aspx.
- Opportunities to participate in projects or initiatives that are open to participants in juried
programs of the arts council.
- Referrals to presenters, community groups, schools, businesses, governmental agencies and others
requesting assistance with identification of high-quality teaching artists.
- Ability to participate in the Showcasing the Arts Directory.
Completed applications forms must be submitted by April 13, 2017. The application must be: 1) officially postmarked by the U.S.
Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt
on or before the deadline date, or 3) hand delivered to the arts council office no later than 4:30 p.m. on
the deadline date. If the arts council does not receive your printed and signed application, your application
will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or
email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It
is highly recommended that you request hand cancellation with the date included. Please note that, due to postal
regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office,
not dropped in a postal box.
Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.
Data Universal Numbering System (DUNS) Number
The arts council requires that all applicants have a DUNS number. Dun & Bradstreet keeps track of more than 70
million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has
become increasingly important as an arts advocacy tool for both federal and state governments (e.g., the National
Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the
Arts). Organizations use data from DUNS number applications to demonstrate the power of the arts to
stimulate economic activity and create jobs.
To apply for your free DUNS number, click below to access the Dun & Bradstreet website:
Note: It may take up to thirty (30) days for your DUNS application to be processed. We recommend that you submit your application immediately. If necessary, you may provide the program director with the DUNS number after submitting the application. Acquiring a DUNS number is free of charge.
Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or have
permission from the Department of Homeland Security to work permanently in the U.S.
Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline.
For proof of residency, applicants must submit a copy of two of the following at the time of application:
- Kentucky driver’s license, which includes the date issued and expiration date, OR State of Kentucky
identification card, which includes the date issued and expiration date. (Note: The arts council will not
accept both a Kentucky driver’s license and a state of Kentucky identification card as the required two
proofs of residency.)
- Kentucky voter registration verification downloaded from the State Board of Elections Voter
Information Center website at
https://vrsws.sos.ky.gov/VIC/. (You may redact political party information.)
- Kentucky state income tax Form 740 for the most recent year. (You may redact income information.)
A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels may be comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists and/or communities.
Program Agreement Form
Successful applicants will receive a Program Agreement Form (PAF), which will detail benefits and responsibilities as an adjudicated participant of the Teaching Artists Directory. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.
All Teaching Artists Directory artists must submit an annual final report. A link to the report will be emailed to participants each year. If a Teaching Artists Directory artist fails to submit the required report, the arts council will accept no future applications from that artist and the artist’s online directory page will be suspended until an acceptable report is received.
There are no appeals in this program.
For More Information
The arts council welcomes all questions regarding this program. For more information, please contact:
Jean St. John
Arts Education Director
888-833-2787 (toll free)
Report a broken link.