TranspARTation Directory Guidelines

Application Deadline: Jan. 12, 2024

The Kentucky Arts Council strongly encourages you to read and understand the TranspARTation Directory guidelines before accessing the application.

Like all programs of the Kentucky Arts Council, the TranspARTation Directory is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Goals

  • To provide K-12 students with access to exemplary artistic experiences.
  • To provide teachers with educational resources that enhance arts curriculum.
  • To help students and teachers develop arts literacy through studying artistic theory, skills and techniques.
  • To provide students opportunities to use written and verbal communication to reflect on artistic experiences.

Who May Apply

  • Registered nonprofit organizations or government/public entities operating in Kentucky.
  • Kentucky Arts Partnership organizations are strongly encouraged to apply.

Program Description

The TranspARTation Directory connects K-12 schools with field trip destinations that provide high quality artistic experiences. Schools must choose destinations from the TranspARTation Directory when applying for TranspARTation Grant funding. Approved organizations will be in the TranspARTation Directory for three years before requiring reapproval.

Program Timeline

Deadline to submit application and supporting materials

Jan. 12, 2024

Review of applications by panel

June 6, 2022

Applicant notification

As soon as possible after application deadline

TranspARTation field trips may begin

July 1, 2024

Reapproval deadline

June 30, 2027

Performance Expectations

The arts council will review applications using criteria that correspond to the following performance expectations.

All organizations must:

  1. Provide exemplary artistic experiences suitable for K-12 students.
  2. Own, rent or otherwise have access to a permanent physical facility where field trips will be hosted that complies with current accessibility standards as defined by the Americans with Disabilities Act.
  3. Operate year-round, holding at least one artistic experience (performance, class, exhibition, etc.) per annual quarter.
  4. Communicate with teachers before, during and after their field trips to help them design an educational artistic experience. Provide teachers with educational resources such as staff, materials, space or specialized programming that enhance their arts curriculum.
  5. Provide students and teachers with the opportunity to develop arts literacy through studying artistic theory, skills and techniques.
  6. Provide opportunities for students to use written and verbal communication to reflect on artistic experiences.

Application Deadline

The online application form must be submitted no later than 11:59 p.m. Eastern on the deadline date. Late applications and supporting materials will not be considered under any circumstances.

How to Apply

  1. Gather supporting materials (described below).
  2. Fill out the TranspARTation Directory online application form.

Supporting Materials

Applicants may submit any combination of up to five of the following sample materials as a single document.

  • Sample promotional materials such as programs, organizational brochures, program calendars, videos and exhibition catalogs that reference the arts events or performances focused on students and teachers.
  • Sample educational materials, including lesson plans, brochures, handouts, videos, online resources, surveys and assessment tools, etc.

Please note: Sample materials may not exceed 10 total pages. Video samples must be uploaded to a video streaming service (such as YouTube or Video) and a hyperlink provided in the application If you need technical assistance preparing your samples, refer to the Work Sample Preparation Instructions.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Cynthia Warner
Arts Education Director
500 Mero St.
Fifth Floor
Frankfort, KY 40601