TranspARTation Grant Program

Application Deadline

November 1, 2021 at 11:59 p.m. Eastern time (for field trips Jan. 1, 2022 – April 30, 2022)

The Kentucky Arts Council strongly encourages you to read and understand the TranspARTation Grant Program guidelines before accessing the online application.

Like all programs of the Kentucky Arts Council, the TranspARTation Grant Program is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the TranspARTation Grant Program is to provide schools with assistance for transportation costs associated with visiting arts organizations.


To increase student access to high quality arts education programming and experiences.

Who May Apply

Any Kentucky school, public or private, which supports grades pre-K through 12, may apply.

Program Description

This grant program enables Kentucky teachers and schools to provide their students with high quality arts experiences by funding transportation to programs provided by organizations in the TranspARTation Directory. Schools may apply for a grant based on the mileage from their building to the facility and the number of buses necessary.

Note: The TranspARTation Grant is a reimbursement program. Approved awards will not be paid until the field trip has been completed and the final report has been submitted.

TranspARTation Directory

Funds may only be used to travel to the arts organizations listed below. It is recommended that you discuss your visit with the organization before submitting your application to confirm the availability and terms of the trip.

Performance Expectations

Your application will be reviewed using the following performance expectations. You may wish to refer to the Panelist Assessment Sheet to better understand how your narrative will be evaluated.

  1. Planning and Implementation (45 points)
  1. Assessment and Feedback (35 points)
  1. Accessibility (20 points)

Grant Amounts

Funding formula:
Roundtrip mileage from school to facility x $2 x number of buses = reimbursement amount (e.g., 55 miles roundtrip x $2 x 3 buses = $330).


How to Apply

Program Timeline

Application deadline
November 1, 2021
Review of applications by panel
November 2021
Arts council board reviews panel recommendations
December 2021
Applicant notification
As soon as possible after board approval of panel recommendations
Use of grant funds may begin
January 1, 2022
Use of grant funds must conclude
April 30, 2022
Final report due
30 days after completion of field trip

Application Deadline

The application must be submitted online no later than 11:59 p.m. Eastern time on the deadline date. Submissions received after that time will be ineligible for consideration. Note: The application can take several minutes to upload. As a result, the arts council strongly advises that applicants do not wait until 11:59 p.m. to submit.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Accessing the Application

Applications for this program are made through the Kentucky Arts Council online grant system located at You will need to create a profile, including a username and password, before beginning the application. Store your username and password in an accessible place to ensure that you can access your account later. You will need to create an organization account.

Before beginning the application, carefully read all instructions included in this document.

Required Materials

Program Support

The arts council staff will offer the following support to ensure that performance expectations and goals are met:

Panel Meeting

A panel of arts professionals with relevant experience will assess all applications according to the performance expectations.

Arts Council Board Meeting

The panel's recommendations are forwarded to the arts council's governing board for approval.

Grant Agreements

Applicants who receive a favorable panel recommendation enter into an agreement with the Commonwealth of Kentucky. An award letter and Grant Agreement Form (GAF) will be sent to your superintendent specifying the date of the field trip, the venue to be visited, and amount approved. Agreements cannot be altered without prior approval from the appropriate arts council program director. Grantees are to promptly notify the arts council in writing of any changes in their grant activity (e.g., field trip date change, etc.). If grantees do not notify the arts council about changes before they file a final report, funding will be jeopardized. Grants are for the period specified in the approved application. Funds are committed for activities taking place within the period stated unless an extension has been approved in writing. Funds spent before the period starts are not eligible and must not be included in the budget.

Grant Agreements must be signed and returned within 30 days of receipt so that funds may be allocated to your project.

Note: In the event that school is closed on a day or days of the scheduled field trip, every attempt should be made to reschedule a make-up day or days. Please notify the arts council immediately upon encountering the need to reschedule.

Final Report and Reimbursement

All TranspARTation grantees must submit a final report within 30 days of the field trip. The person submitting the final report will be asked to verify the date the field trip was taken and the number of buses used. If the number of buses is less than the number specified on the application, the grant amount will be reduced accordingly. For example, if your approved grant amount was $600 based on anticipated use of three buses, but the use of only two buses was needed then the grant amount would be reduced to $400.

Reimbursement checks will be processed and mailed within 30 working days upon receipt of the final report, if the GAF has also been received.

Failure to submit the required final report for any grant will render your school ineligible for application to any arts council program until an acceptable final report is received.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Samuel Lockridge
Arts Education Director