Kentucky Crafted Program Guidelines
Application Deadline: Aug. 15, 2016
The Kentucky Arts Council strongly encourages you to read and understand the Kentucky
Crafted guidelines before accessing the online application.
Like all programs of the Kentucky Arts Council, the Kentucky Crafted Program is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.
The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality art in Kentucky.
- Help Kentucky visual and craft artists market their work regionally, nationally and
- Identify artists whose work shows artistic excellence and high quality craftsmanship.
- Encourage the production of superb art and craft products.
- Provide retailers, galleries, businesses, government entities and the public with
access to exemplary works of art and craft.
- Promote Kentucky as a leading producer of high quality art and craft in order to enhance tourism and economic development.
Who May Apply
Visual and craft artists who are residents of Kentucky and are 18 years of age or older may apply. Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S. Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline.
Kentucky Crafted is an adjudicated program that provides assistance to Kentucky visual and craft artists through marketing and promotional opportunities and arts business training.
Applications will be assessed using the following performance expectations.
- Artistic Excellence (70%)
- Clarity of artistic vision
- Demonstration of a cohesive body of work
- Technique, including attention to detail
- Marketability (30%)
- Effective marketing copy
- Effective images for marketing the work
- Appropriate pricing for retail markets
You may wish to refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.
- All digitally created or manipulated work must be derived from your original
imagery. Digital impressions of appropriated images, such as clip art, downloaded paintings,
prints, drawings, etc., are not allowed.
- All work samples submitted must have been created in 2014, 2015 or 2016.
- Artwork created under the supervision of an instructor within an undergraduate or
graduate degree program is ineligible.
- Pieces made from items purchased and decorated or created by combining purchased commercial
objects are ineligible. Exceptions are made for pieces in which commercial or found objects
play a subordinate role to the overall design.
- Handcrafted components used in original artwork may be submitted as samples only if a
resulting finished product is also submitted for inclusion in the program. For example, samples
of handspun wool used in making wool hats must be accompanied by samples of the finished hats.
- Work that appears to be Native American but was not made by a Native American is prohibited,
as stipulated in the Indian Arts and Crafts Act of 1990 with expanded criminal
penalties in the Indian Arts and Crafts Amendments Act of 2010.
Note: The Indian Arts and Crafts Act of 1990 makes it illegal to sell, or display for sale, any product not made by Native American Indians in a way that falsely suggests it was. If submitting Native American work, please also submit a copy of your membership card in a federal or state-recognized Native American Indian tribe, band, nation or organized group or community with your entry.
- Applicants who create work in different media must submit separate entries for each medium. Each entry must contain five work samples. Applicants may submit up to three entries by medium in a single application.
In order to maintain eligibility, participants in the Kentucky Crafted Program must:
- Remain full-time residents of the Commonwealth of Kentucky.
- Actively produce and market adjudicated work.
- Complete a Kentucky Crafted Creative Industry Report (eligibility renewal form) annually.
- Attend initial orientation session on Oct. 26, 2016, in Frankfort.
Postmark deadline for submission of paper copy of the application and support materials
Work sample shipping delivery
Work sample hand delivery
Review of applications by panel
Work sample pick up
Program Agreement Form due
**New Participant and Market Orientation
Kentucky Crafted: The Market 2017
Aug. 17, 2016
Sept. 1 –12, 2016
Sept. 19, 2016 – 9 a.m.-1 p.m.
Sept. 20, 2016
Sept. 21, 2016 – 9 a.m.-1 p.m.
Oct. 1, 2016
15 days after receipt of notification
Oct. 26, 2016
April 21-23, 2017
**The Kentucky Crafted New Participant and Market Orientation is mandatory for all successful applicants. However, participation at Kentucky Crafted: The Market is voluntary.
- Use of the Kentucky Crafted logo, which is nationally recognized as a symbol of artistic
excellence and quality craftsmanship.
- Representation in the Kentucky Arts Council’s online
Kentucky Crafted Directory.
- Eligibility to exhibit at Kentucky Crafted: The Market,
an annual wholesale/retail arts marketplace produced by the Kentucky Arts Council.
- Introductions to national wholesale marketing opportunities.
- Invitation to exhibit at the Governor’s Derby Celebration in the Kentucky
Crafted sales area.
- Opportunities to participate in various state-sponsored displays, exhibits, events
- Referrals to wholesale buyers, galleries, show organizers, state agencies, corporate
buyers and the media.
- Access to professional development through conferences, workshops and new initiatives.
Completed application forms must be submitted via the Kentucky Arts Council’s online application
system by 11:59 p.m. Eastern time Aug. 15, 2016. Upon online submission, the PDF
version of the application will be available on your Member Page. Print and sign the PDF in
red ink and mail or hand deliver it to the arts
council by Aug. 17, 2016, with any required documents and supporting materials, in accordance
with the program guidelines. The application and materials must be: 1) officially postmarked
by the U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.)
with a paid receipt on or before the deadline date, or 3) hand delivered to the arts council office
no later than 4:30 p.m. Eastern time on the deadline date. If the arts council does not receive the
printed and signed application with attachments by the deadline date via one of the three delivery
options, your application will be considered ineligible. Packages dated with internal postage meters
and applications sent by FAX or email will not be accepted. Please be aware that your post office
may not automatically use a dated postmark. It is highly recommended that you request hand
cancellation with the date included. Please note that, due to postal regulations, all packages
weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped
in a postal box.
NOTE: An application will not be considered eligible until both the electronically submitted application and the printed, signed copy of the application PDF have been received by the Kentucky Arts Council according to the deadlines stated above.
Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.
Accessing the online application
Applications for this program are made through Kentucky Arts Services OnLine (KASOL) located at www.kyarts.org. Be sure to file your username and password in an accessible place to ensure that you can access your account later.
Data Universal Numbering System (DUNS) Number
The arts council requires all applicants to have a DUNS number. Dun & Bradstreet keeps track
of more than 70 million businesses worldwide through its Data Universal Numbering System. In
recent years, the DUNS number has become increasingly important as an arts advocacy tool for
both federal and local governments (e.g., the National Endowment for the Arts and the Kentucky
Arts Council) and national arts organizations (e.g., Americans for the Arts). Organizations use
data from DUNS number applications to demonstrate the power of the arts to stimulate economic
activity and create jobs. To learn more about the DUNS number, click below to visit the American
for the Arts website:
To apply for your free DUNS number, click below to access the Dun & Bradstreet website:
Kentucky Sales and Use Tax Registration
You must have a current sale and use tax account with the Kentucky Department of Revenue for your art or craft business, or have submitted a Form 10A100 Kentucky Tax Registration Application in order to complete your application. If you do not yet have a Kentucky Sales and Use Tax permit number, a copy of the completed Form 10A100 must be included with the paper copy of your application.
Five samples of your original work must be shipped or hand delivered to Frankfort for adjudication as part of the application process.
- All work samples must be original pieces made by the applicant.
- Work samples must be in the same medium.
- Samples should be of similar style and technique to complement each other and create
a cohesive body of work.
- Sets can be considered as one sample. For example, a sample set of jewelry may consist
of earrings, necklace and bracelet designed to be worn together; a tea set may consist of
tea pot, creamer, and cups and saucers; a triptych consists of three separate paintings
that combine to make one image; etc.
- Work samples employing techniques, styles or materials that vary greatly should not
be mixed within a single entry. If you work in different media, you must submit a separate
entry for each medium you would like to be considered for inclusion in the Kentucky Crafted
Program. A maximum of three entries may be submitted per application.
- Please consider your choice of work samples carefully in order to meet the program’s performance expectations. Be sure to provide marketing-quality images of your work samples and marketing copy targeted toward your potential customers.
Work Sample Delivery
You can either ship your work samples to the arts council or drop them off in person on the
designated day. DO NOT SHIP OR MAIL SAMPLES WITH THE PDF VERSION OF YOUR APPLICATION. If you
ship your work, make sure to select delivery tracking with your shipping service.
Samples must be shipped in sturdy, reusable shipping containers with prepaid return shipping labels enclosed. Shipped work samples must arrive at the arts council office between Sept. 1 and 12, 2016. Please note that the arts council does not accept artwork that is packaged in Styrofoam peanuts or shredded paper. Pack your artwork in bubble wrap or other material that can be reused easily for return shipping. Shipped work that is packaged incorrectly will be returned to the artist and not reviewed by the panel. Use the following address for shipping work:
Kentucky Arts Council
Attn: Dave Blevins
21st Floor, Capital Plaza Tower
500 Mero St.
Frankfort, KY 40601-1987
Hand-delivered samples must arrive between 9 a.m. and 1 p.m. Eastern time, Monday, Sept. 19, 2016, at the Capital Plaza Tower auditorium (Room G-1), 500 Mero St., Frankfort, Ky. Enter at the visitor’s entrance at the front of the building. It is best to bring carts to carry work from vehicle to auditorium. If you have large scale pieces, such as furniture, large canvases, etc., alternate accommodations can be made for delivery of your work. The Capital Plaza Tower is a government office building. You will be required to show a photo I.D.
For directions to the Capital Plaza Tower, click below:
Work Sample Return
All hand-delivered samples must be picked up between 9 a.m. and 1 p.m., Wednesday,
Sept. 21, 2016.
For the return of shipped work, you must enclose a prepaid return shipping label with your shipped work samples. Insurance on shipping is your responsibility. Make sure you have furnished proper packing materials and re-packaging instructions. The Kentucky Arts Council will not be held responsible for any items broken during return shipment.
If you leave your work samples in the possession of the arts council beyond Oct. 1, 2016, either by way of failing to pick up the samples or failing to provide proper return shipping labels and instructions, the samples will become the property of the arts council.
Digital Images of Work Samples
As part of the online application, you must submit digital images of your five work samples. You must upload and submit these images via the KASOL system. KASOL will only accept images in JPEG format that are exactly 1920 by 1920 pixels in size (at a resolution of 72 pixels per inch) with a file size of less than 1.8 MB. For detailed information about uploading your sample images, go to: http://artscouncil.ky.gov/Resources/pdf/ WorkSamples-PIXLR.pdf
Applicants must be United States citizens, lawfully admitted to the U.S. for
permanent residence or have permission from the Department of Homeland Security to
work permanently in the U.S.
Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline (e.g., legal residency must have begun no later than Feb. 15, 2016, for applications due Aug. 15, 2016).
For proof of residency, you must submit a copy of two of the following documents with the paper copy of your application:
- Kentucky driver’s license, which includes the date issued and expiration date OR
State of Kentucky identification card, which includes the date issued and expiration
date (note: The arts council will not accept both a Kentucky driver’s license and a
State of Kentucky identification card as the required two proofs of residency.)
- Kentucky voter registration verification downloaded from the State Board of
Elections Voter Information Center website at
(You may redact political party information.)
- Kentucky state income tax Form 740 for the most recent year. (You may redact income information.)
These are the only acceptable forms of proof of residency for this application.
A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels are comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists and/or communities.
There are no appeals in this program.
Program Agreement Form
Successful applicants will receive a program agreement form detailing their benefits and responsibilities as a participant of the Kentucky Crafted Program. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.
Kentucky Crafted Creative Industry Report
All Kentucky Crafted artists must submit an annual eligibility renewal form known as the Kentucky Crafted Creative Industry Report. A link to the form will be emailed to participants each year. If a Kentucky Crafted participant fails to submit the required form, the arts council will suspend all program opportunities including eligibility to exhibit at Kentucky Crafted: The Market, and remove the artist’s online directory page.
For More Information
The arts council welcomes all questions regarding this program. For more information
about this program, contact:
Arts Marketing Director
888-833-2787 (toll free)
Page last updated: October 12, 2016
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