Kentucky Crafted Program Guidelines

FY2018 Application Deadline: Sept. 14, 2017

The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Crafted guidelines before accessing the application.

Like all programs of the Kentucky Arts Council, the Kentucky Crafted Program is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality art in Kentucky.


Who May Apply

Visual and craft artists who are residents of Kentucky and are 18 years of age or older may apply. Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S. Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline.

Program Description

Kentucky Crafted is an adjudicated program that provides assistance to Kentucky visual and craft artists through marketing and promotional opportunities and arts business training.

Performance Expectations

Applications will be assessed using the following performance expectations.

  1. Artistic Excellence (85%)
  1. Marketability (15%)

You may wish to refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.


Participation Requirements

In order to maintain eligibility, participants in the Kentucky Crafted Program must:

Program Timeline

Application deadline

Postmark deadline for submission of paper copy of the
application and support materials

Work sample shipping delivery

Work sample hand delivery

Review of applications by panel

Work sample pick up

Applicant notification

Program Agreement Form due

**New Participant and Market Orientation

Kentucky Crafted: The Market 2018
Sept. 14, 2017

Sept. 19, 2017

Oct. 2–10, 2017

Oct. 16, 2017, 9 a.m.-1 p.m.

Oct. 17, 2017

Oct. 18, 2017, 9 a.m.-1 p.m.

Nov. 1, 2017

15 days after receipt of notification

November, 2017

March, 2018

**The New Participant and Market Orientation is mandatory for all successful applicants. However, participation at Kentucky Crafted: The Market is voluntary.

Program Benefits

Application Deadline

Print and sign the application in red ink and mail or hand deliver it to the arts council by Sept. 19, 2017, with all required documents and supporting materials, in accordance with the program guidelines.

The application and materials must be: 1) officially postmarked by the U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand delivered to the arts council office no later than 4:30 p.m. Eastern time on the deadline date. If the arts council does not receive the printed and signed application with attachments by the deadline date via one of the three delivery options, your application will be ineligible.

Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included. Please note that, due to postal regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

NOTE: An application will not be considered eligible until the printed, signed copy of the application has been received by the Kentucky Arts Council according to the deadlines stated above.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Accessing the application

Applications for this program are made available at application form [closed].

Data Universal Numbering System (DUNS) Number

The arts council requires all applicants to have a DUNS number. Call 866-705-5711 to request a DUNS number for Government Contractors and Grantees.

Please note that registering for this type of DUNS number is free and you are not required to purchase any services from Dun & Bradstreet.

Dun & Bradstreet keeps track of more than 70 million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has become increasingly important as an arts advocacy tool for both federal and local governments (e.g., the National Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the Arts). Organizations use data from DUNS number applications to demonstrate the power of the arts to stimulate economic activity and create jobs. To learn more about the DUNS number, click below to visit the American for the Arts website:


Kentucky Sales and Use Tax Registration

You must have a current sale and use tax account with the Kentucky Department of Revenue for your art or craft business, or have submitted a Form 10A100 Kentucky Tax Registration Application in order to complete your application. If you do not yet have a Kentucky Sales and Use Tax permit number, a copy of the completed Form 10A100 must be included with the paper copy of your application.

Work Samples

Five samples of your original work must be shipped or hand delivered to Frankfort for adjudication as part of the application process.

Work Sample Delivery

You can either ship your work samples to the arts council or drop them off in person on the designated day. DO NOT SHIP OR MAIL SAMPLES WITH YOUR APPLICATION. If you ship your work, make sure to select delivery tracking with your shipping service.

Samples must be shipped in sturdy, reusable shipping containers with prepaid return shipping labels enclosed. Shipped work samples must arrive at the arts council office between Oct. 2 and 10, 2017. Please note that the arts council does not accept artwork that is packaged in Styrofoam peanuts or shredded paper. Pack your artwork in bubble wrap or other material that can be reused easily for return shipping. Shipped work that is packaged incorrectly will be returned to the artist and not reviewed by the panel. Use the following address for shipping work:

Kentucky Arts Council
Attn: Dave Blevins
1025 Capital Center Drive, Third Floor
Frankfort, KY 40601-8205

For directions to the Kentucky Arts Council’s office, click below:

Hand delivered samples must arrive between 9 a.m. and 1 p.m. Eastern time, Monday, Oct. 16, 2017, at the Franklin County Extension Office (Room G), 101 Lakeview Ct., Frankfort, Ky. Park behind the building and enter on the lower level. It is recommended to bring carts to carry work from your vehicle to the meeting room. If you have large scale pieces, such as furniture, large canvases, etc., alternate accommodations can be made for delivery of your work.

For directions to the Franklin County Extension Office, click below:
Franklin County Extension Office Directions

Work Sample Return

All hand-delivered samples must be picked up between 9 a.m. and 1 p.m., Wednesday, Oct. 18, 2017.

For the return of shipped work, you must enclose a prepaid return shipping label with your shipped work samples. Insurance on shipping is your responsibility. Make sure you have furnished proper packing materials and re-packaging instructions. The Kentucky Arts Council will not be held responsible for any items broken during return shipment.

If you leave your work samples in the possession of the arts council beyond Nov. 1, 2017, either by way of failing to pick up the samples or failing to provide proper return shipping labels and instructions, the samples will become the property of the arts council.

Digital Images of Work Samples

As part of the application process, you must submit digital images of your five work samples.

Work sample images must be submitted on a CD or thumb drive, along with a work sample index. Images should be JPEGs, sized at exactly 1920 by 1920 pixels (at a resolution of 72 pixels per inch). Images should be labeled with your last name and the corresponding work sample File Name from your application (i.e., Jones01_Sunrise; Jones02_Waterfall). The work sample CD or thumb drive will not be returned.

Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to the program’s performance expectations. Images should not include anything that detracts from or interferes with the main subject of the image. The most effective image presentation is one that shows panelists a cohesive, consistent, developed body of your latest work. Select images representative of your style, and sequence them in a way that will enhance the panelists' understanding of the direction of your work and draw their attention to your most significant pieces.

For detailed information about preparing your sample images for submission, go to: http://artscouncil.ky.gov/Resources/pdf/WorkSamples-PIXLR.pdf

Residency Requirements

Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline (e.g., legal residency must have begun no later than March 14, 2017, for applications due Sept. 14, 2017).

For proof of residency, you must submit a copy of two of the following documents with the paper copy of your application:

These are the only acceptable forms of proof of residency for this application.

Panel Meeting

A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels are comprised of experienced artists and arts retailers from both inside and outside Kentucky.


There are no appeals in this program.

Program Agreement Form

Successful applicants will receive a program agreement form detailing their benefits and responsibilities as a participant of the Kentucky Crafted Program. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.

Kentucky Crafted Creative Industry Report

All Kentucky Crafted artists must submit an annual eligibility renewal form known as the Kentucky Crafted Creative Industry Report. A link to the form will be emailed to participants each year. If a Kentucky Crafted participant fails to submit the required form, the arts council will suspend all program opportunities including eligibility to exhibit at Kentucky Crafted: The Market, and remove the artist’s online directory page.

For More Information

The arts council welcomes all questions regarding this program. For more information about this program, contact:

Dave Blevins
Arts Marketing Director
888-833-2787 (toll free)


Page last updated: September 15, 2017
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