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Kentucky Crafted Program Guidelines


Application Deadline: Aug. 15, 2016

The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Crafted guidelines before accessing the online application.

Like all programs of the Kentucky Arts Council, the Kentucky Crafted Program is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality art in Kentucky.

Goals

Who May Apply

Visual and craft artists who are residents of Kentucky and are 18 years of age or older may apply. Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S. Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline.

Program Description

Kentucky Crafted is an adjudicated program that provides assistance to Kentucky visual and craft artists through marketing and promotional opportunities and arts business training.

Performance Expectations

Applications will be assessed using the following performance expectations.

  1. Artistic Excellence (70%)
  1. Marketability (30%)

You may wish to refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.

Restrictions

Participation Requirements

In order to maintain eligibility, participants in the Kentucky Crafted Program must:

Program Timeline

Application deadline

Postmark deadline for submission of paper copy of the application and support materials

Work sample shipping delivery

Work sample hand delivery

Review of applications by panel

Work sample pick up

Applicant notification

Program Agreement Form due

**New Participant and Market Orientation

Kentucky Crafted: The Market 2017
Aug. 15, 2016

Aug. 17, 2016


Sept. 1 –12, 2016

Sept. 19, 2016 – 9 a.m.-1 p.m.

Sept. 20, 2016

Sept. 21, 2016 – 9 a.m.-1 p.m.

Oct. 1, 2016

15 days after receipt of notification

Oct. 26, 2016

April 21-23, 2017

**The Kentucky Crafted New Participant and Market Orientation is mandatory for all successful applicants. However, participation at Kentucky Crafted: The Market is voluntary.

Program Benefits

Application Deadline

Completed application forms must be submitted via the Kentucky Arts Council’s online application system by 11:59 p.m. Eastern time Aug. 15, 2016. Upon online submission, the PDF version of the application will be available on your Member Page. Print and sign the PDF in red ink and mail or hand deliver it to the arts council by Aug. 17, 2016, with any required documents and supporting materials, in accordance with the program guidelines. The application and materials must be: 1) officially postmarked by the U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand delivered to the arts council office no later than 4:30 p.m. Eastern time on the deadline date. If the arts council does not receive the printed and signed application with attachments by the deadline date via one of the three delivery options, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included. Please note that, due to postal regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

NOTE: An application will not be considered eligible until both the electronically submitted application and the printed, signed copy of the application PDF have been received by the Kentucky Arts Council according to the deadlines stated above.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Accessing the online application

Applications for this program are made through Kentucky Arts Services OnLine (KASOL) located at www.kyarts.org. Be sure to file your username and password in an accessible place to ensure that you can access your account later.

Data Universal Numbering System (DUNS) Number

The arts council requires all applicants to have a DUNS number. Dun & Bradstreet keeps track of more than 70 million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has become increasingly important as an arts advocacy tool for both federal and local governments (e.g., the National Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the Arts). Organizations use data from DUNS number applications to demonstrate the power of the arts to stimulate economic activity and create jobs. To learn more about the DUNS number, click below to visit the American for the Arts website:

www.americansforthearts.org/information_services/research/
services/creative_industries/004.asp
.

To apply for your free DUNS number, click below to access the Dun & Bradstreet website:

www.dnb.com

Kentucky Sales and Use Tax Registration

You must have a current sale and use tax account with the Kentucky Department of Revenue for your art or craft business, or have submitted a Form 10A100 Kentucky Tax Registration Application in order to complete your application. If you do not yet have a Kentucky Sales and Use Tax permit number, a copy of the completed Form 10A100 must be included with the paper copy of your application.

Work Samples

Five samples of your original work must be shipped or hand delivered to Frankfort for adjudication as part of the application process.

Work Sample Delivery

You can either ship your work samples to the arts council or drop them off in person on the designated day. DO NOT SHIP OR MAIL SAMPLES WITH THE PDF VERSION OF YOUR APPLICATION. If you ship your work, make sure to select delivery tracking with your shipping service.

Samples must be shipped in sturdy, reusable shipping containers with prepaid return shipping labels enclosed. Shipped work samples must arrive at the arts council office between Sept. 1 and 12, 2016. Please note that the arts council does not accept artwork that is packaged in Styrofoam peanuts or shredded paper. Pack your artwork in bubble wrap or other material that can be reused easily for return shipping. Shipped work that is packaged incorrectly will be returned to the artist and not reviewed by the panel. Use the following address for shipping work:

Kentucky Arts Council
Attn: Dave Blevins
21st Floor, Capital Plaza Tower
500 Mero St.
Frankfort, KY 40601-1987

Hand-delivered samples must arrive between 9 a.m. and 1 p.m. Eastern time, Monday, Sept. 19, 2016, at the Capital Plaza Tower auditorium (Room G-1), 500 Mero St., Frankfort, Ky. Enter at the visitor’s entrance at the front of the building. It is best to bring carts to carry work from vehicle to auditorium. If you have large scale pieces, such as furniture, large canvases, etc., alternate accommodations can be made for delivery of your work. The Capital Plaza Tower is a government office building. You will be required to show a photo I.D.

For directions to the Capital Plaza Tower, click below:
http://artscouncil.ky.gov/KAC/About/where.htm

Work Sample Return

All hand-delivered samples must be picked up between 9 a.m. and 1 p.m., Wednesday, Sept. 21, 2016.

For the return of shipped work, you must enclose a prepaid return shipping label with your shipped work samples. Insurance on shipping is your responsibility. Make sure you have furnished proper packing materials and re-packaging instructions. The Kentucky Arts Council will not be held responsible for any items broken during return shipment.

If you leave your work samples in the possession of the arts council beyond Oct. 1, 2016, either by way of failing to pick up the samples or failing to provide proper return shipping labels and instructions, the samples will become the property of the arts council.

Digital Images of Work Samples

As part of the online application, you must submit digital images of your five work samples. You must upload and submit these images via the KASOL system. KASOL will only accept images in JPEG format that are exactly 1920 by 1920 pixels in size (at a resolution of 72 pixels per inch) with a file size of less than 1.8 MB. For detailed information about uploading your sample images, go to: http://artscouncil.ky.gov/Resources/pdf/ WorkSamples-PIXLR.pdf

Residency Requirements

Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline (e.g., legal residency must have begun no later than Feb. 15, 2016, for applications due Aug. 15, 2016).

For proof of residency, you must submit a copy of two of the following documents with the paper copy of your application:

These are the only acceptable forms of proof of residency for this application.

Panel Meeting

A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels are comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists and/or communities.

Appeals

There are no appeals in this program.

Program Agreement Form

Successful applicants will receive a program agreement form detailing their benefits and responsibilities as a participant of the Kentucky Crafted Program. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.

Kentucky Crafted Creative Industry Report

All Kentucky Crafted artists must submit an annual eligibility renewal form known as the Kentucky Crafted Creative Industry Report. A link to the form will be emailed to participants each year. If a Kentucky Crafted participant fails to submit the required form, the arts council will suspend all program opportunities including eligibility to exhibit at Kentucky Crafted: The Market, and remove the artist’s online directory page.

For More Information

The arts council welcomes all questions regarding this program. For more information about this program, contact:

Dave Blevins
Arts Marketing Director
David.Blevins@ky.gov
502-892-3120
888-833-2787 (toll free)

 

Page last updated: October 12, 2016
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