Kentucky Peer Advisory Network Guidelines



Application Windows:

April 15 – June 15, 2018 (for consultancies July 15 – Dec. 15, 2018)

Oct. 15 – Dec. 15, 2018 (for consultancies Jan. 15 – June 15, 2019)

The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Peer Advisory Network (KPAN) guidelines and instructions before accessing the application.

Like all programs of the Kentucky Arts Council, the KPAN program is guided by the arts council's core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Kentucky Peer Advisory Network is to provide short-term, arts-related assistance at nominal cost for arts organizations, community groups and arts council program artists.


Who May Apply

The Kentucky Peer Advisory Network is open to arts organizations, community groups and eligible individual artists interested in arts-related technical assistance. The applicant must be a Kentucky resident, a Kentucky organization or serve Kentuckians in a significant manner.

Artists eligible for a KPAN consultancy must be in one of the following Kentucky Arts Council programs: Architectural Artists Directory, Teaching Artists Directory, Performing Arts Directory, Kentucky Crafted Program, Al Smith Fellowship Program or Folk Arts Apprenticeship Program.

Program Description

The Kentucky Peer Advisory Network is a technical assistance program for arts organizations, community groups and artists provided by the Kentucky Arts Council.

Advisors from the Kentucky Peer Advisory Network Directory will be matched with organizations and artists to facilitate problem solving, planning and needs assessment. Artists may apply for consultancies to assist with professional development. Consultancies of up to six hours of on-site contact may be scheduled for one day or over a period of time.

Grant Amounts

The Kentucky Arts Council will pay the consultancy fee for approved applications. Grants of $400 for a six-hour consultancy are paid directly to the approved advisors. The applicants are responsible for the advisor's travel, meals and lodging expenses (if necessary), as well as incidental costs such as photocopying, long-distance phone calls and postage (if necessary).

How to Apply

Program Timeline

  FY2019 Fall
FY2019 Spring
Application Open

April 15, 2018

Oct. 15, 2018

Application Close

June 15, 2018

Dec. 15, 2018

Applicant Notification

July 15, 2018

Jan. 15, 2019

Consultancy May Begin
July 15, 2018

Jan.15, 2019

Consultancy Must End

Dec. 15, 2018

June 15, 2019

Final Report Due

Two weeks after the
consultancy's conclusion
(before Dec. 31, 2018)

Two weeks after the
consultancy's conclusion
(before June 30, 2019)

Application Deadline

Applications can be submitted anytime during the application window (April 15 – June 15 or Oct. 15 – Dec. 15). Applications must be postmarked by June 15 or Dec. 15, or hand-delivered to the Kentucky Arts Council no later than 4:30 p.m. Eastern time on that deadline date to be eligible for their respective consultancy period. Print and sign the application in red ink and mail or hand-deliver it to the arts council, in accordance with the program guidelines. The application must be: 1) officially postmarked by the U.S. Postal Service, or 2) delivered by a shipping service (e.g. , UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand-delivered to the arts council office no later than 4:30 p.m. on the deadline date. If the arts council does not receive the printed and signed application with attachments by the deadline date via one of the three delivery options above, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included.

Note: Due to postal regulations, all packages weighing more than 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

Program Support

The arts council offers the following support to ensure program standards and goals are met:

Kentucky Peer Advisory Network Directory

You may select, or request that the arts council choose, advisors from among the Kentucky Peer Advisory Network Directory, which is made up of arts professionals from across the Commonwealth. Their arts management expertise includes board, staff and audience development; marketing; arts education; planning; programming; grant writing; fundraising and financial management; and individual artist professional development, among others. In addition to prior experience, each advisor has received training that focuses on consulting, problem solving and facilitating.


After the Kentucky Arts Council has approved an application, the applicant will be provided with contact information for a number of appropriate advisors. The applicant then makes initial contact with an advisor to discuss technical assistance needs and a possible consultancy. If the advisor agrees to take on the consultancy, the advisor and the applicant will agree upon goals, work product, dates and other terms, including the process for reimbursement or provision of the advisor's travel, lodging, and meal expenses, as well as any incidental costs. Applicants may only request one consultancy in a specific area of need once per 12-month period (i.e. , no back-to-back consultancies on identical topics).

Final Report and Payment

The applicant must complete a brief report within two weeks of the end of the consultancy. Payment to the advisor will only be made after receipt of the final report.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Mark Brown
Folk and Traditional Arts Director
888-833-2787 (toll free)


Page last updated: April 2, 20187
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