Kentucky Peer Advisory Network Guidelines



FY2020 Application Windows:

April 15 – June 15 (for consultancies July 15 – Dec. 15)

Oct. 15 – Dec. 15 (for consultancies Jan. 15 – June 15)

The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Peer Advisory Network (KPAN) guidelines and instructions before accessing the application.

Like all programs of the Kentucky Arts Council, the KPAN program is guided by the arts council's core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Kentucky Peer Advisory Network is to provide short-term, arts-related assistance at nominal cost for arts organizations, community groups and art council program artists.


Who May Apply

The Kentucky Peer Advisory Network is open to all arts organizations, community groups and eligible individual artists interested in arts-related technical assistance. The applicant must be a Kentucky resident, a Kentucky organization or serve Kentuckians in a significant manner.

Artists eligible for a KPAN consultancy must be in one of the following Kentucky Arts Council programs: Architectural Artists Directory, Teaching Artists Directory, Performing Artists Directory, Kentucky Crafted Program, Al Smith Fellowship Program or Folk Arts Apprenticeship Program.

Program Description

The Kentucky Peer Advisory Network is a technical assistance program for arts organizations, community groups and artists provided by the Kentucky Arts Council.

Advisors from the Kentucky Peer Advisory Network Directory will be matched with organizations and artists to facilitate problem solving, planning and needs assessment. Artists may apply for consultancies to assist with professional development. Consultancies of up to six hours of on-site contact may be scheduled for one day or over a period of time.

Grant Amounts

The Kentucky Arts Council will pay the consultancy fee for approved applications. Grants of $400 for a six-hour consultancy are paid directly to the approved advisors. The applicants are responsible for the advisor's travel, meals and lodging expenses (if necessary), as well as incidental costs such as photocopying, long-distance phone calls and postage (if necessary).

How to Apply

Program Timeline

  FY2020 Fall
FY2020 Spring
Application Open

May 3, 2019

Oct. 15, 2019

Application Close

June 15, 2019

Dec. 15, 2019

Applicant Notification

July 15, 2019

Jan. 15, 2020

Consultancy May Begin
July 15, 2019

Jan.15, 2020

Consultancy Must End

Dec. 15, 2019

June 15, 2020

Final Report Due

Two weeks after the
consultancy's conclusion
(before Dec. 31, 2019)

Two weeks after the
consultancy's conclusion
(before June 30, 2020)

Application Deadline

The application must be submitted online no later than 11:59 p.m. Eastern on June 15 or Dec. 15. Submissions received after that time will be ineligible. Note: The application can take several minutes to upload. As a result, the arts council strongly advises that applicants do not wait until 11:59 p.m. to submit.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Program Support

The arts council offers the following support to ensure program standards and goals are met:

Kentucky Peer Advisory Network Directory

You may select or request that the arts council choose advisors from among the Kentucky Peer Advisory Network Directory, which is made up of arts professionals from across the Commonwealth. Their arts management expertise includes board, staff and audience development; marketing; arts education; planning; programming; grant writing; fundraising and financial management; and individual artist professional development, among others. In addition to prior experience, each advisor has received training that focuses on consulting, problem solving and facilitating.


After the Kentucky Arts Council has approved an application, the applicant will be provided with contact information for a number of appropriate advisors. The applicant then makes initial contact with an advisor to discuss technical assistance needs and a possible consultancy. If the advisor agrees to take on the consultancy, the advisor and the applicant will agree upon goals, work product, dates and other terms, including the process for reimbursement or provision of the advisor's travel, lodging, and meal expenses, as well as any incidental costs. Applicants may only request one consultancy in a specific area of need once per 12-month period (i.e., no back-to-back consultancies on identical topics).

Final Report and Payment

The applicant must complete a brief report within two weeks of the end of the consultancy. Payment to the advisor will only be made after receipt of the final report.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Mark Brown
Folk and Traditional Arts Director
888-833-2787 (toll free)


Page last updated: May 7, 2019
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