Kentucky Peer Advisory Network Guidelines

Application Windows:

April 15-June 15 (for fall consultancies July 15-Nov. 30)

Oct. 15-Dec. 15 (for spring consultancies Jan. 15-May 31)

Notice: The arts council is not accepting applications this year for consultancies happening in spring 2023. The next application window opens April 15-June 15, 2023, for consultancies taking place in fall 2023 (fiscal year 2024). Contact mark.brown@ky.gov with questions.

The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Peer Advisory Network (KPAN) guidelines and instructions before accessing the application.

Like all programs of the Kentucky Arts Council, the KPAN program is guided by the arts council's core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Kentucky Peer Advisory Network is to provide short-term, arts-related assistance at nominal cost for arts organizations, community groups and art council program artists.


  • Provide technical assistance to arts organizations.
  • Provide program development for community groups incorporating the arts.
  • Provide professional support to artists in arts council programs.

Who May Apply

The Kentucky Peer Advisory Network is open to all arts organizations, community groups and eligible individual artists interested in arts-related technical assistance. The applicant must be a Kentucky resident, a Kentucky organization or serve Kentuckians in a significant manner. Organizations do not have to be Kentucky Arts Council grant recipients or partners to apply.

Artists eligible for a KPAN consultancy must be in one of the following Kentucky Arts Council programs: Architectural Artists Directory, Teaching Artists Directory, Performing Artists Directory, Kentucky Crafted Program, Al Smith Fellowship Program or Folk Arts Apprenticeship Program.

Program Description

The Kentucky Peer Advisory Network is a technical assistance program for arts organizations, community groups and artists provided by the Kentucky Arts Council.

Advisors from the Kentucky Peer Advisory Network Directory will be matched with organizations and artists to facilitate problem solving, planning and needs assessment. Artists may apply for consultancies to assist with professional development. Consultancies of up to six hours of on-site or virtual contact may be scheduled for one day or over a period of time.

Grant Amounts

The Kentucky Arts Council will pay the consultancy fee for approved applications. Grants of $500 for a six-hour consultancy are paid directly to the approved advisors. The applicants are responsible for the advisor's travel, meals and lodging expenses (if necessary), as well as incidental costs such as photocopying, long-distance phone calls and postage (if necessary).

How to Apply

  • Carefully review the program guidelines.
  • Create a profile or login to the GoSmart application system.
  • Complete the KPAN application.
  • Under "Current Programs and Applications," find "KPAN" and click "START."
  • Click the Save Work button on each page or your work will be lost.
  • Under NEA Questions, select the following:
  • Type of Activity - Technical Assistance
  • % of Arts Education - None of this project involves arts education
  • NEA Primary Strategic Outcome - Learning
  • Amount Requested - type "500"
  • Fill out the remaining fields to the best of your knowledge.
  • To determine district numbers, contact your county clerk’s office. You can also find your congressional district by going to https://www.house.gov and entering a ZIP code and, when prompted, a street address. Find your state legislative districts by going to https://legislature.ky.gov/Pages/index.aspx.
  • Click the final Submit button before the deadline, 11:59 p.m. Eastern on June 15 or Dec. 15.

Program Timeline

FY2023 Fall

Application Open: April 15, 2022

Application Close: June 15, 2022

Applicant Notification: July 15, 2022

Consultancy May Begin: July 15, 2022

Consultancy Must End: Nov. 30, 2022

Final Report Due: Dec. 15, 2022

Application Deadline

The application must be submitted online no later than 11:59 p.m. Eastern on Dec. 15 (Spring) or June 15 (Fall). Submissions received after that time will be ineligible. Note: The application can take several minutes to upload. As a result, the arts council strongly advises that applicants do not wait until 11:59 p.m. to submit.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Program Support

The arts council offers the following support to ensure program standards and goals are met:

  • Assistance from arts council program directors with program, guidelines and application questions.
  • Consultation regarding applicant eligibility.
  • Referrals to advisors following the approval of the application.

Kentucky Peer Advisory Network Directory

You may select or request that the arts council choose advisors from among the Kentucky Peer Advisory Network Directory, which is made up of arts professionals from across the commonwealth. Their arts management expertise includes board, staff and audience development; marketing; arts education; planning; programming; grant writing; cultural equity; fundraising and financial management; and individual artist professional development, among others. In addition to prior experience, each advisor has received training that focuses on consulting, problem solving and facilitating.


After the Kentucky Arts Council has approved an application, the applicant will be provided with contact information for a number of appropriate advisors. The applicant then makes initial contact with an advisor to discuss technical assistance needs and a possible consultancy. If the advisor agrees to take on the consultancy, the advisor and the applicant will agree upon goals, work product, dates and other terms, including the process for reimbursement or provision of the advisor's travel, lodging, and meal expenses, as well as any incidental costs.

Applicants may only request one consultancy in a specific area of need once per 12-month period (i.e., no back-to-back consultancies on identical topics). Consultancies may consist of in-person meetings or videoconference calls, or a combination of both.

Final Report and Payment

The applicant must complete a brief report within two weeks of the end of the consultancy. Payment to the advisor will only be made after receipt of the final report.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Mark Brown
Folk and Traditional Arts Director