PLEASE NOTE: You must have your IRS determination letter in order to complete your profile. If you do not have this document available on your computer, follow these steps:
After creating a profile in KASOL, you will be taken to a complete profile page. At the bottom of this page is where you will upload your IRS determination letter. You must upload this document before clicking the "Update Profile Information" button. If the IRS letter is not uploaded, you will not be able to proceed to the application and may lose the data already entered on the complete profile page.
Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council (KAC) strongly encourages you to read and understand the KAC Values, general guidelines, Kentucky Arts Partnership Grant Program guidelines and each step of the application process before accessing the application at www.culturegrants-ky.org.
The purpose of the Kentucky Arts Partnership Grant Program is to ensure that year-round participation in the arts is available to the people of Kentucky, by providing unrestricted operating support to arts and cultural organizations.
Your application will be reviewed using the following performance expectations:
1. Delivery (40%)
2. Networking and Collaborations (30%)
3. Diversity (15%)
4. Value/Role of the Arts (15%)
The Kentucky Arts Partnership Grant Program provides support for the operating costs of arts and cultural organizations with the primary mission to provide year-round arts programming.
Organizations without a primary mission to provide year-round arts programming should consider applying to the Arts Build Communities Program, or one of the other KAC project grant programs.
The Kentucky Arts Partnership Grant Program funding formula will incorporate the following:
| Operating revenues for arts programs | Funding caps |
| $5,000,000 and more | 1.5% |
| $4,999,999 - $2,500,000 | 2.5% |
| $2,499,999 - $1,000,000 | 3.5% |
| $999.999 - $500,000 | 4.5% |
| $499,999 - $100,000 | 5.5% |
| less than $100,000 | 6.5% |
For restrictions on the use of grant funds, see the KAC general guidelines.
To access and complete the Kentucky Arts Partnership Grant Program application, please go to www.culturegrants-ky.org.
| Application deadline | January 15, 2008 |
| Deadline for submission of paper copy of the application and attachments | Within 7 calendar days of January 15, 2008 |
| Review of applications by panel | May, 2008 |
| KAC board reviews panel recommendations | June, 2008 |
| Applicant notification | As soon as possible after board approval of panel recommendations |
| Use of grant funds may begin | July 1, 2008 |
| Use of grant funds must conclude | June 30, 2009 |
| Final Report due | July 30, 2009 |
Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by the deadline. Upon online submission, applicants will receive a confirmation via e-mail with your application PDF attached (If you do not receive a confirmation, contact the KAC immediately). Print and sign the PDF and mail or deliver it to the KAC with any required documents and supporting materials, in accordance with the program guidelines. The PDF and materials must be received in the KAC office within seven calendar days of the application deadline date. The KAC office will be open until 4:30 p.m., Monday-Friday (EST). If the application deadline date falls on a Saturday, Sunday or a state or federal holiday, the deadline date will be the next following day which is not a Saturday, Sunday or a state or federal holiday. If the KAC does not receive these items by close of business on the 7th day, your application will be considered ineligible.
Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed. Applicants will be notified by email/letter of their status in the application/panel process.
Applicants may submit relevant supporting materials, such as letters of support, favorable reviews, sample programs, organizational brochures, subscription or membership brochures, videos, digital recordings to demonstrate quality of performing or visual arts, exhibition catalogues, etc.
It is recommended that supporting materials be limited to 15 pages/pieces of any combination of the above. Letters of support, reviews and other photocopied materials must be on standard-size (8 ½" x 11"), single-sided, white paper only. Applicants should carefully prioritize and select supporting materials. Excessive supporting materials will not be forwarded for panel review.
All supporting materials submitted should be clearly labeled with the applicant's name and explanation of the material's significance.
If you would like any of your supporting materials returned, you must indicate so on the materials and include with your application 1) a sufficiently large mailer or box with packing instructions, and 2) a check for $5 shipping fee per mailer or box, payable to Kentucky State Treasurer.
A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panelists include people from inside and outside Kentucky, who may be unfamiliar with the state's organizations, artists and/or communities.
The KAC conducts an open panel review process for this program. This means that applicants and other interested people may, and are encouraged to, attend the panel meeting, listen to the panelists' deliberations and briefly respond to direct questions from the panel. The KAC will send notification of panel dates to applicants after the application deadline.
The panel's recommendations are forwarded to the Kentucky Arts Council's governing board for approval.
Applicants may appeal adverse grant decisions if they can demonstrate any of the following:
Applicants must initiate a formal appeal within 30 calendar days of the date of the award-notification letter of the KAC decision. Upon receipt of this award-notification letter, applicants should first consult with the program director to review the considerations that went into the KAC decision. If, after such consultation, applicants wish to pursue an appeal, they must do so in writing to the KAC executive director. If applicants are unable to consult with the program director within the time limitation, the applicants must still submit a written appeal, postmarked within the 30-day period.
In the executive director's response to a formal appeal, a deadline date for submission of all material supporting the appeal will be established. No such deadline date will be set earlier than seven days or later than 21 days from the date of the executive director's letter. Failure by applicants to meet any deadline date in the appeals process will result in the loss of the right to appeal.
An ad hoc committee of members of the KAC board will review all appeals. Should the committee recommend a change in applicants' funding, the KAC board at its next regular or special meeting shall act upon the committee's recommendations. The ruling of the KAC board shall be the last administrative remedy and there shall be no further right of appeal.
The KAC welcomes all questions regarding this program. For more information on this program, please contact:
Daniel J. Strauss
Senior Program Analyst
502-564-3757 Ext.
474
E-mail: Dan.Strauss@ky.gov
Kentucky Arts Council
21st Floor, Capital Plaza
Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or
questions to: kyarts@ky.gov
Copyright & COPY; 2007 Commonwealth of Kentucky.
All rights reserved
URL:
http://artscouncil.ky.gov
Revised: January 14, 2008