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FY2009 Guidelines and Instructions

Individual Artist Professional Development Grant Program

Deadlines:        May 1, 2008 (for activities during 7/1/08 – 6/30/09)
   August 1, 2008 (for activities during 10/1/08 – 6/30/09)
   November 1, 2008 (for activities during 1/1/09 – 6/30/09)
     February 1, 2009 (for activities during 4/1/09 – 6/30/09)

Please also refer to the Application for this grant program.

Program Purpose

The purpose of the Individual Artist Professional Development Program is to assist Kentucky artists in developing or expanding opportunities or activities that will help them further their artwork and their professional lives as artists.

The goals of the Individual Artist Professional Develop Program are:

• For artists to develop their business and professional skills
  
  
• For artists to increase their marketing capacity
  
  
• For artists to further develop the quality of their artwork

Performance Expectations

Your application will be reviewed using the following

Performance Expectations: Professional Development / Career Advancement (60%)

• Applicant's professional experience is related to the proposed activity
• Proposed activity creates a new or expanded opportunity for the applicant
• Proposed activity supports the professional and creative goals or career advancement of the artist

Planning (20%)

• Planning is in place regarding the proposed activity and necessary costs

Proficiency in Art Form (20%)

• Work samples, resume or bio, and narrative description demonstrate a proficiency of the art form and relevancy to the proposed activity

Program Description

This program is intended to assist individuals currently engaged in or actively pursuing a career as an individual artist. The program encourages the development of artists currently working in or seeking to enter the marketplace.

Examples of project expenses eligible for support in this category include individuals:

• Attending workshops, conferences, seminars and master classes
  
  
• Participating in a performance or exhibition opportunity of significance
  
  
• Preparing portfolios, work samples or marketing materials

Individual Artist Professional Development Grants are reviewed by Kentucky Arts Council Program Directors on a rotating basis. Due to a continual increase in applications in this category, in the event of very close or tie scores, preference may be given to applicants who have not previously received a grant in this category.

Kentucky Arts Council Values

The mission of the Kentucky Arts Council is that the people of Kentucky value, participate in, and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:

Diversity

The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries, and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc. that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:

• persons of all ages
• gay, lesbian and transgender communities
• persons of all ethnic and racial groups
• persons with disabilities
• geographically or economically isolated communities
• disadvantaged and at-risk persons
• institutionalized persons

Preservation of Cultural Resources

The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. Recognizing that knowledge of our history will help build our future, we support identifying, documenting, conserving and protecting the cultural resources of the state including:

• Cultural traditions
• Historic sites
• Historic structures

Advocacy

The Kentucky Arts Council believes in the importance of individuals and organizations advocating for the arts as basic to life. These are some of the ways in which you can help the Arts Council achieve public policy favorable to the arts in Kentucky:

• Involve your organization in the public life of your community
• Get to know your legislators and local officials and stay informed about the issues
• Involve your public officials in the activities of your organization
• Ask legislators and local officials to vote for your position
• Acknowledge public funding sources
• Discuss the value of the arts with your peers
• Designate one of your board members to be the advocacy contact for the organization

Who May Apply

• The program is open to both emerging and established artists; however, artists must have attained a certain level of proficiency as represented in the application, support materials, and in work samples submitted with the application.
  
  
• Applicant artists must be at least 18 years of age and full-time residents of Kentucky for a period of one year immediately prior to the application deadline, remaining a resident of Kentucky for one year following award notification. For proof of residency, applicants must submit a copy of two of the following at the time of application:
  

  •  KY drivers license which includes the date issued and
     expiration date
  •  State of Kentucky identification card which includes the date
     issued and expiration date
  •  Voter registration card
  •  Kentucky state income tax forms for the most recent year

• Applicants must be United States citizens, or lawfully admitted to the U.S. for permanent residence, or have permission from the Department of Homeland Security to work permanently in the U.S.

Grant Amounts

Grants are up to $500 and may not exceed one-half of the project's actual cost. Artists must match the Kentucky Arts Council grant with a one-to-one match. For example: If a workshop costs $500 to attend, the artist may ask the KAC for $250 (one-half of the cost). The artist would provide the remaining $250.

Restrictions

• Artists may not receive more than one Professional Development grant within a twelve-month period.
  
  
• This program does not fund students pursuing graduate or undergraduate degrees.
  
  
• This program does not fund multiple applicants for the same activity. Individuals who comprise a group should speak with the Individual Artist Programs Director, regarding other available funding.
  
  
• This program does not fund teachers seeking to develop curriculum.

Kentucky Arts Council funds may not be used for the following purposes:

• Purchase of equipment, property, library holdings or acquisitions
• Capital improvements, facility construction, structural renovation and restorations
• Publications or recordings for commercial purposes
• Scholarships or other activities related to academic credit or degrees
• Activities intended primarily for fundraising
• Food, beverages or other refreshments
• Requests designed to reduce or eliminate existing deficits
• Interest on loans, fines, penalties and/or litigation costs
• Expenses incurred before the starting date of the period covered in the grant request
• Investments of any kind
• Performances not available to the general public
• Programs that have sectarian purposes
• Indirect costs

No Kentucky Arts Council funds may be used to match another grant from the Kentucky Arts Council. In addition, the same matching funds may not be used for more than one Kentucky Arts Council grant. In some cases, Kentucky Arts Council grants may be used to match National Endowment for the Arts or other federal grants; call staff for clarification before committing funds for such purposes. The Kentucky Arts Council also reserves the right to make special stipulations from time-to-time on how specific grant funds may be spent.

How to Apply

• Read the materials. Thoroughly read the Guidelines/Instructions and Application for this program before applying.
  
  
• Submit the Application. Complete and submit an application and all requested materials by the deadline (see below).

PLEASE NOTE:
The May 1, 2008 deadline is for opportunities or activities taking place July 1, 2008 through June 30, 2009. The August 1, 2008 deadline is for opportunities or activities taking place October 1, 2008 through June 30, 2009. The November 1, 2008 deadline is for opportunities or activities taking place January 1 through June 30, 2009. The February 1, 2009 deadline is for opportunities or activities taking place April 1 through June 30, 2009.

Program Timeline - May 1, 2008 deadline:

Postmark Application Deadline	May 01, 2008
KAC Board Review of Panel Recommendations	June, 2008
Notice to applicants of funding decisions	As soon as possible after board approval
Funded projects may begin	July 01, 2008
Projects must conclude	June 30, 2009
Final Report Due	30 days after completion of project

Program Timeline - August 1, 2008 deadline:

Postmark Application Deadline	August 01, 2008
KAC Board Review of Panel Recommendations	September, 2008
Notice to applicants of funding decisions	As soon as possible after board approval
Funded projects may begin	October 01, 2008
Projects must conclude	June 30, 2009
Final Report Due	30 days after completion of project

Program Timeline - November 1, 2008 deadline:

Postmark Application Deadline	November 01, 2008
KAC Board Review of Panel Recommendations	December, 2008
Notice to applicants of funding decisions	As soon as possible after board approval
Funded projects may begin	January 01, 2009
Projects must conclude	June 30, 2009
Final Report Due	30 days after completion of project

Program Timeline - February 1, 2009 deadline:

Postmark Application Deadline	February 01, 2009
KAC Board Review of Panel Recommendations	March, 2009
Notice to applicants of funding decisions	As soon as possible after board approval
Funded projects may begin	April 01, 2009
Projects must conclude	June 30, 2009
Final Report Due	30 days after completion of project

Application Deadline

Applications must be postmarked by the appropriate deadline (see timelines above), or hand delivered to the Kentucky Arts Council office no later than 4:30 p.m. on that date. Applications with deadlines falling on Saturdays, Sundays, or federal or state holidays will be accepted on the next business day if they are 1) officially postmarked by the U.S. Postal Service, 2) when using a shipping service (e.g. UPS, Federal Express, etc.) a dated receipt is provided, or 3) they are hand delivered by 4:30 p.m. Packages dated with internal postage meters will not be accepted. Late applications will not be accepted under any circumstances and will be returned. Faxed applications will not be accepted and incomplete applications are unlikely to be considered.

Note: Due to postal regulations, all packages over 16 ounces must be given directly to a postal clerk at a post office, and not dropped in a postal box.

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Instructions

General Format Requirements

• All applications must be prepared on a computer and/or typed. No handwritten applications will be accepted..
  
  
• If you have Internet access and a current version of Adobe Acrobat Reader®, you can open the Application form on the Arts Council web site located at artscouncil.ky.gov, and fill-out and print the form using your computer. (Adobe Acrobat Reader® can be downloaded FREE by visiting their web site at www.adobe.com/products/acrobat/readstep2.html.)
  
  
• Use standard-size (8½" x 11") white paper for all pages; single-sided copies only.
  
  
• Use minimum 11-point type. Standard fonts such as Times, Helvetica, Arial or Courier, are recommended; decorative fonts will not be accepted.
  
  
• Number all pages and place your name and the words "Individual Artist Professional Development Grant" on the top right-hand corner of each page.
  
  
• Do Not staple applications or enclose them in folders or binders of any kind; use paper clips only.

Section by Section Instructions

Applicant Info. This section is self-explanatory.

Project Info.

• Provide a brief title summarizing the project, e.g. "cello master class," "portfolio development" or "web site design."
  
  
• The project beginning date is the date of the first activity or expense. The project end date is the date of the last activity or expense.
  
  
• The grant amount requested for this program may be up to $500. This amount may not exceed one-half of the project's actual cost.
  
  
• The required match amount must equal or exceed the amount requested.
  
  
• Grantee race/ethnicity. Please choose the race code(s) that best represent(s) your race/ethnicity. Select ALL that apply.
  
  
• Project race/ethnicity. If the majority of the grant activities are intended to involve or act as a clear expression or representation of the cultural traditions of one particular group, or deliver services to a designated racial population, choose that group from the list. If the grant or activity is not designed to represent or reach any one particular group, choose "No Single Group".

Additional instructions regarding questions for the written narrative are included in the application form.

Supporting Materials

Supporting materials that confirm the details of your proposed project must be submitted along with the application. These might include: letters of invitation or acceptance; workshop registration forms; sample brochures; information on instructors or workshops related to the application; written cost estimates for work or travel related to the grant request; programs, flyers, reviews, feature articles or any other relevant information that will help give the panel an understanding of your request. When submitting supporting materials, submit one copy of each item. Please be sure that each item has your name clearly marked on it.

Photocopied materials must be on standard-size (8 ½" x 11"), single-sided, white paper only. Applicants should carefully prioritize and select supporting materials. Excessive supporting materials will not be forwarded for panel review.

Work Samples

In most cases, work samples will be required as part of your application. A resume or bio may be a substitute for work samples IF applicant is a new artist seeking funding for the creation of work samples. These materials are required in order to provide the panel with appropriate information about your work and the relation of that work to your proposed activity. Work samples can include, CDs, DVDs, photos, slides or written text. Please refer to the Work Sample Instructions and complete a Work Sample Index with your application.

Care will be taken in handling and returning work samples; however, the Kentucky Arts Council does not take responsibility for loss or damage.

If you would like any of your supporting materials returned, you must indicate so on the materials and include with your application 1) a sufficiently large mailer or box with packing materials and instructions, and 2) a check for $5 shipping fee per mailer or box, payable to Kentucky State Treasurer.

How Funding Decisions are Made

Professional Development Grants are reviewed, on a rotating basis, by Program Directors of the Kentucky Arts Council. Applications are scored based on the Performance Expectations stated on page one of the program Guidelines. Due to a continual increase in applications in this category, in the event of very close or tie scores, preference may be given to applicants who have not previously received a grant in this category.

Appeals

Kentucky Arts Council decisions are final. There are no appeals in this category.

For More Information

The Kentucky Arts Council welcomes all questions regarding this program. For more information about this program please contact:

Tamara Coffey Individual Artist Program Director 502-564-3757 Ext. 479 E-mail: Tamara.Coffey@ky.gov

Charla Reed Partnerships & Initiatives Director 502-564-3757 Ext. 485 E-mail: Charla.Reed@ky.gov

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Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or questions to: kyarts@ky.gov

Copyright & COPY; 2007 Commonwealth of Kentucky. All rights reserved
URL: http://artscouncil.ky.gov

Revised: March 19, 2008