Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council (KAC) strongly encourages you to read and understand the KAC Values, general guidelines, Performing Arts Directory guidelines and each step of the application process before accessing the application at www.culturegrants-ky.org.
The purpose of the Performing Arts Directory is to promote, showcase and provide professional development opportunities to a diverse selection of Kentucky's finest contemporary and traditional performing artists.
Your application will be reviewed using the following performance expectations:
1. Artistic Excellence (60%)
2. Performance Experience (30%)
3. Marketing Capacity (10%)
The Performing Arts Directory is an adjudicated roster of Kentucky professional performing artists who have an established performance/touring history. The Directory is used by in-state and out-of-state presenters and others as a resource for identifying artists for performance bookings and projects. Additionally, the Kentucky Arts Council promotes performers from the Directory in various performance venues throughout the year.
Kentucky presenters interested in booking artists included in the Performing Arts Directory may apply for partial artists' fees through the Kentucky Arts Council's Performing Arts On Tour Grant Program.
The Kentucky Arts Council staff will offer the following support to ensure that the program standards and goals are met:
Individual artists, companies, or groups in dance, theatre, music, storytelling, or other performing disciplines may apply. Performers who have been approved for inclusion in the Performing Arts Directory twice, consecutively, are not required to re-jury and will be grandfathered in annually. An assessment process will be in place to determine continued participation. All other performers are required to reapply every two years.
Performers whose repertoire consists primarily of covers of contemporary music or songs that are not in the public domain are not eligible to apply.
Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline, and remain full-time residents for the program participation period. For proof of residency, applicants must submit a copy of two of the following at the time of application:
Applicants must be U.S. citizens, or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.
To access and complete the Performing Arts Directory application, please go to www.culturegrants-ky.org.
| Application deadline | March 15, 2008 |
| Deadline for submission of paper copy of the application and attachments | Within 7 Calendar days of March 15, 2008 |
| Review of applications by panel | April, 2008 |
| KAC board reviews panel recommendations | June, 2008 |
| Applicant notification | As soon as possible after board meeting |
Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by the deadline. Upon online submission, applicants will receive a confirmation email with your application PDF attached. If you do not receive a confirmation, contact the KAC immediately. Print and sign the PDF and mail/deliver it to the KAC along with the required work samples in accordance with the guidelines. The PDF and materials must be received in the KAC office within seven calendar days of the deadline date. KAC offices will be open until 4:30 p.m., Monday-Friday (EST). If the application deadline date falls on a Saturday, Sunday, or a state/federal holiday, the deadline date will be the next following day which is not a Saturday, Sunday, or a state/federal holiday. If the KAC does not receive these items by close of business on the 7th day, your application will be considered ineligible.
Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed. Applicants will be notified by email/letter of their status in the application/panel process.
Resumes, work samples and promotional materials are required for this program. They must be submitted in accordance with the following instructions:
Resume
All applicants must submit a resume of the individual artist or of the group's lead members focusing on their career as an artist. Resumes must include three professional references with current contact information, including email address.
Work Samples
Work samples are the primary means by which panelists assess artistic and professional quality. Please consider your choice of work samples carefully in relation to the program Performance Expectations. Be sure to also describe important points about the quality, scope, and depth of your work in the application narrative. Do not submit master tapes.
Care will be taken in handling samples; however, the Kentucky Arts Council does not take responsibility for loss or damage. We suggest you keep duplicates of your work in case they are needed before the review process is complete.
If selected for the Performing Arts Directory, work samples will not be returned. Work samples will be returned to those who are not selected for the program. If you would like any of your supporting materials returned, you must indicate so on the materials and include with your application 1) a sufficiently large mailer or box with packing instructions, and 2) a check for $5 shipping fee per mailer or box, payable to Kentucky State Treasurer.
Work samples should support the selected discipline or medium. Applicants must submit work completed within the past three calendar years (e.g., with application deadline of March 15, 2007 - eligible work should have been created between January, 2004 and March 15, 2007.)
For detailed instructions on preparation, formatting and submission of all work samples and promotional images, see general guidelines
Dance and Theatre: These samples will be mailed to the KAC. Please note: Label each DVD with your name, KASOL application #, and the title and running time of each piece. Submit up to three (3) separate samples of performance work. Performances may consist of individual pieces or a series. The three samples may be combined onto one DVD if chapters are provided. Three copies of this DVD must be submitted. If chapters are not provided the work samples must be submitted on three separate DVDs. Three sets must be submitted for a total of nine DVDs. Samples may be completed works or excerpts of no more than ten minutes.
Music: These samples will be mailed to the KAC. Please note: Label each CD with your name, KASOL application #, and the title and running time of each piece. Submit up to three (3) separate work samples compiled on one CD. Three copies of this CD must be submitted. Samples may be completed works or excerpts of no more than ten minutes and should demonstrate proficiency in the proposed art form. These CDs will be mailed to the KAC.
Storytelling: Storytellers may submit 3 samples on either CD or DVD, following the same requirements for dance, theatre and music.
Required Promotional Materials
All required promotional and marketing materials are reviewed by the panelists and are considered in the selection process for the Performing Arts Directory. Materials are also used by the Kentucky Arts Council and others for promotional and marketing purposes. Please note the following suggestions regarding promotional packets and the requirements regarding promotional photographs.
Photographs
Photographs are very important and should always be of the highest quality possible. If performers want their photographs to be used in promotion, then the photographs must be of publishable and reproducible quality. When artists are selected for the Kentucky Arts Council's Performing Arts Directory, artists' photographs are used in the printed and web versions of the Directory and at many times through the year on other signs, flyers, ads and brochures. Poor photos reflect poorly on the professionalism of the artist and will result in reduced scores from the panelists reviewing applications.
There are many opportunities for using photographs and many opportunities for color as well as black and white photographs. It is suggested that performers have color as well as black and white photos available for promotional use.
For detailed instructions on preparation, formatting and submission of digital images, see Image Preparation.
Press Kits
Applicants to the Performing Arts Directory must submit 3 copies of a press kit. The following suggestions are made to help you prepare materials that are generally contained in a standard press kit. These materials don't have to be expensively produced, but they should be clean copies, neatly assembled in a folder, and easy to read. A press kit usually contains the following elements:
Optional Application Materials
If selected for the Performing Arts Directory, the above materials will be used on the KAC Web site, and in other promotional materials.
A panel of professional performers and presenters, knowledgeable about contemporary and traditional performing arts, will review all applications according to the performance expectations. Please be aware that panelists include people from inside and outside Kentucky, who may be unfamiliar with Kentucky's organizations and artists.
There are no appeals in this category.
The Kentucky Arts Council welcomes all questions regarding this program. For more information, please contact:
Tamara Coffey
Individual Artist Program Director
502-564-3757
Ext. 479
E-mail: Tamara.Coffey@ky.gov
Kentucky Arts Council
21st Floor, Capital Plaza
Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or
questions to: kyarts@ky.gov
Copyright & COPY; 2007 Commonwealth of Kentucky.
All rights reserved
URL:
http://artscouncil.ky.gov
Revised: December 3, 2007