PLEASE NOTE: You must have your IRS determination letter in order to complete your profile. If you do not have this document available on your computer, follow these steps:
After creating a profile in KASOL, you will be taken to a complete profile page. At the bottom of this page is where you will upload your IRS determination letter. You must upload this document before clicking the "Update Profile Information" button. If the IRS letter is not uploaded, you will not be able to proceed to the application and may lose the data already entered on the complete profile page.
Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council (KAC) strongly encourages you to read and understand the KAC Values, general guidelines, Folk Arts Project guidelines, and each step of the application process before accessing the application at www.culturegrants-ky.org.
The purpose of the Folk Arts Project Grant Program is to help local communities and organizations identify, document, conserve, and present folk and traditional culture.
Your application will be reviewed using the following performance expectations:
1. Artistic Excellence/Cultural Significance (25%)
2. Interpretation and Presentation (25%)
3. Planning and Implementation (25%)
4. Gathering and Responding to Evidence (15%)
5. Cultural Diversity and Accessibility (10%)
The Kentucky Arts Council defines folk arts as artistic expression that is shared informally within folk groups. Folk groups include family, regional, ethnic, occupational, and recreational groups. The Folk Arts Project Grant Program supports organizations in their efforts to identify, document, conserve, and present folk and traditional culture. This is a flexible category of funding designed to respond to Kentucky's changing needs and provide opportunities for Kentucky not-for-profit organizations to enhance their arts programs. Grants can support a wide range of project activities including, but not limited to: surveys, festivals, concerts, tours, conferences, exhibits, school and community residencies, training programs, workshops, narrative stages, radio programs, and audio or video recordings. The Kentucky Arts Council strongly encourages applicants to involve a folklorist, Community Scholar, or other relevant professionals in project planning and implementation.
Kentucky not-for-profit organizations with I.R.S. tax-exempt status may apply. Government agencies, colleges, and universities are eligible if they regularly serve a community audience.
Folk Arts Project Grants fund up to half of the total project cost and require a one-to-one match. The maximum request for a Folk Art Project Grant is $3500. The required income match amount may consist of cash or a combination of cash and in-kind contributions. However, at least 50% of non-Arts Council grant income must be cash (for example, with a $3000 grant request a cash match of at least $1,500 is required).
In-kind amounts may consist of applicant staff salaries, donated goods, or volunteer services provided by other persons or organizations. In-kind amounts must be shown on the Project Budget as both Income and Expenses.
Folk Arts Project Grant funding may not be used for the following purposes:
For restrictions on the use of grant funds, see the KAC general guidelines.
To access and complete the Kentucky Arts Partnership Grant Program application, please go to www.culturegrants-ky.gov.
Please respond to the Introduction and each of the Performance Expectations below on a total of no more than four pages. Be sure to include complete information on each bulleted item when writing your narrative.
The purpose of this section is to give the panel an overview of your organization and your project.
1. Artistic Excellence/Cultural Significance (25%)
2. Interpretation and Presentation (25%)
3. Planning and Implementation (25%)
4. Gathering and Responding to Evidence (15%)
To assess the impact of the Folk Arts Project Grant upon all participants, you will gather evidence throughout the planning, implementation, and follow-up of the project to determine progress and ways to improve project work as it happens. Effective assessment will include a combination of quantitative (measured by quantity or amount) and qualitative (measured by quality or kind) measures which may include, though not be limited to, surveys, community feedback, anecdotal observation, staff and board assessment, etc. Documentation may include printed materials, photographs, working documents, notes, media coverage, etc.
5. Cultural Diversity and Accessibility (10%)
| Application deadline | February 1, 2008 |
| Deadline for submission of paper copy of the application and attachments | Within 7 calendar days of February 1, 2008 |
| Review of applications by panel | May, 2008 |
| KAC board reviews panel recommendations | June, 2008 |
| Applicant notification | As soon as possible after board approval of panel recommendations |
| Use of grant funds may begin | July 1, 2008 |
| Use of grant funds must conclude | June 30, 2009 |
| Final Report due | 30 days after completion of project |
Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by the deadline. Upon online submission, applicants will receive a confirmation email with your application PDF attached. If you do not receive a confirmation, contact the KAC immediately. Print and sign the PDF and mail/deliver it to the KAC along with the required work samples in accordance with the guidelines. The PDF and materials must be received in the KAC office within seven calendar days of the deadline date. KAC offices will be open until 4:30 p.m., Monday-Friday (EST). If the application deadline date falls on a Saturday, Sunday, or a state/federal holiday, the deadline date will be the next following day which is not a Saturday, Sunday, or a state/federal holiday. If the KAC does not receive these items by close of business on the 7th day, your application will be considered ineligible.
Following the deadline, each application will be reviewed by the program director who may contact the applicant if clarification is needed. Applicants will be notified by email/letter of their status in the application/panel process.
You may submit supporting materials such as sample brochures, programs, flyers, reviews, feature articles, or any other relevant information that will help give panelists an understanding of your program, your community, and your request. Please be sure that each item has your organization's name clearly marked.
If the folk artists involved in your project are not listed in the Kentucky Performing Arts Directory, you must attach work samples and artist bios with your application. (The Performing Arts Directory is available online at http://www.artistdirectory.ky.gov/performingarts.) Work samples in this category may include CDs, DVDs, or digital images. The panel will rely primarily on work samples to judge the quality of the folk artist's work, so choose carefully. Applicants are encouraged to call Mark Brown at 502-564-1792, ext. 4491, or email Mark.Brown@ky.gov, for help in preparing work samples.
Letters of support, reviews, and other photocopied materials must be on standard-size (8 ½" x 11"), single-sided, white paper only. Applicants should carefully prioritize and select supporting materials. Excessive materials will not be forwarded for panel review.
For detailed instructions on preparation, formatting and submission of all work samples, see general guidelines.
A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panelists include people from inside and outside Kentucky, who may be unfamiliar with the state's organizations, artists, and communities.
The Kentucky Arts Council conducts an open panel review process for this program. This means that applicants and other interested citizens may, and are encouraged to, attend the panel meeting, listen to panelists' deliberations, and briefly respond to direct questions from the panel. The Kentucky Arts Council will send notification of panel date and location to applicants after the application deadline.
The panel's recommendations are forwarded to the Kentucky Arts Council's governing board for approval.
Applicants may appeal adverse grant decisions if they can demonstrate any of the following:
Applicants must initiate a formal appeal within 30 calendar days of the date of the award-notification letter of the Arts Council decision. Upon receipt of this award-notification letter, applicants should first consult with the appropriate program staff to review the considerations that went into the Arts Council's decision. If, after such consultation, applicants wish to pursue an appeal, they must do so in writing to the executive director of the Arts Council. If applicants are unable to consult with appropriate program staff within the time limitation, the applicants must still submit a written appeal postmarked within the 30-day time period.
In the executive director's response to a formal appeal, a deadline date for submission of all material supporting the appeal will be established. No such deadline date will be set earlier than seven days or later than 21 days from the date of the executive director's letter. Failure by applicants to meet any deadline date in the appeals process will result in the loss of the right to appeal.
An ad hoc committee of members of the Kentucky Arts Council board will review all appeals. Should the committee recommend a change in applicants' funding, the Arts Council board at its next regular or special meeting shall act upon the committee's recommendations. The ruling of the Arts Council shall be the last administrative remedy and there shall be no further right of appeal.
The Kentucky Arts Council welcomes all questions regarding this program. For more information on this program, please contact either:
| Bob Gates Kentucky Folklife Program Director Tel: 502-564-1792, ext. 4481 Fax: 502-564-2839 E-mail: Bob.Gates@ky.gov |
Mark Brown Kentucky Folklife Program Tel: 502-564-1792, ext. 4491 Fax: 502-564-2839 E-mail: Mark.Brown@ky.gov |
Kentucky Arts Council
21st Floor, Capital Plaza
Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or
questions to: kyarts@ky.gov
Copyright & COPY; 2007 Commonwealth of Kentucky.
All rights reserved
URL:
http://artscouncil.ky.gov
Revised: January 25, 2008