All Kentucky Arts Council grants and programs for FY2011 (for activities occurring between July 1, 2010 thru June 30, 2011) are currently under review. Guidelines and Instructions posted are for reference only and are subject to change. New "Applications" and "Guidelines and Instructions" will be posted once the review process has been completed.
Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council (KAC) strongly encourages you to read and understand the Folk and Traditional Arts Apprenticeship Program guidelines and each step of the application process before accessing the application at www.culturegrants-ky.org.
The purpose of the Folk and Traditional Arts Apprenticeship Grant Program is to honor traditional artists and encourage the continuation of Kentucky's living traditional arts by funding master artists to teach their skills, practices and culture to less experienced artists within their community.
Your application will be reviewed using the following performance expectations:
1. Excellence of the Master Artist (30%)
2. Excellence of the Apprentice (30%)
3. Apprenticeship Working Plan (40%)
The Kentucky Arts Council defines folk arts as artistic expression that is shared informally within folk groups. Folk groups include family, regional, ethnic, occupational, and recreational groups. The Folk and Traditional Arts Apprenticeship grant program supports master and apprentice folk artists working and studying together. Prospective master artists and apprentices must apply as partners. Apprenticeship grants fund the master artist's stipend, as well as travel expenses and supplies. Apprenticeships last up to one year and all activities and expenses must occur between July 1, 2009 and June 30, 2010.
Folk and Traditional Arts Apprenticeship Grants are a part of the Folklife Program, a collaborative program between the Kentucky Arts Council and the Kentucky Historical Society. The purpose of the Folklife Program is to honor, strengthen and make visible the stylistic and cultural variety of folk and traditional arts in the commonwealth. The folk and traditional arts have developed through time within the many groups in Kentucky that share the same ethnic heritage, language, occupation, religion or geographic area. The traditional artistic activities of such groups are often called folk or traditional arts, and they serve to identify the groups that practice them. Through the Kentucky Folklife Program, the Kentucky Arts Council encourages community-based arts that endure over time, carry a sense of community aesthetics and demonstrate the highest degree of artistic excellence.
The mission of the Kentucky Arts Council is to create opportunities for the people of Kentucky to value, participate in and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:
The Kentucky Arts Council believes that the time and work of artists have real value, for which artists should be fairly compensated. In dealing with artists' creative services and works, consideration must be given to:
The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries, and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc. that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:
The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. Recognizing that knowledge of our history will help build our future; we support identifying, documenting, conserving and protecting the cultural resources of the state including:
The Kentucky Arts Council believes in the importance of individuals and organizations advocating for the arts as basic to life. These are some of the ways in which you can help the Arts Council achieve public policy favorable to the arts in Kentucky:
The KAC staff will offer the following support to ensure that the program standards and goals are met:
Individual master artists and apprentices must apply together. Either the master artist or apprentice must be a Kentucky resident. Both must have strong connections to Kentucky’s living traditional arts.
The maximum request for a Folk and Traditional Arts Apprenticeship Grant is $3,000. The budget page requires the applicant to show a non-cash match which equals the total grant request. This may include meeting space, the apprentice's time, donated supplies, etc.
Kentucky Arts Council funds may not be used for the following purposes:
No Kentucky Arts Council funds may be used to match another grant from the Kentucky Arts Council. In addition, the same matching funds may not be used for more than one Kentucky Arts Council grant. In some cases, Kentucky Arts Council grants may be used to match National Endowment for the Arts or other federal grants; call staff for clarification before committing funds for such purposes. The Kentucky Arts Council also reserves the right to make special stipulations on how specific grants funds may be spent.
To access and complete the Folk and Traditional Arts Apprenticeship Grant Program application, please go to www.culturegrants-ky.org.
Please respond to the Introduction and each of the Performance Expectations below using up to 15,000 characters. Be sure to include complete information on each bulleted item when writing your narrative.
(Master Artist and Apprentice should respond together)
1. Proficiency/Excellence of the Master (30%)
(Master Artist
should respond alone)
2. Excellence of the Apprentice (30%)
(Apprentice should
respond alone)
3. Apprenticeship Work Plan (40%)
(Master Artist and
Apprentice should respond together)
| Application deadline | February 1, 2009 |
| Deadline for submission of paper copy of the application and attachments | Within 7 calendar days of February 1, 2009 |
| Review of applications by panel | May, 2009 |
| KAC board reviews panel recommendations | June, 2009 |
| Applicant notification | As soon as possible following board approval of panel recommendations |
| Use of grant funds may begin | July 1, 2009 |
| Site visit by Folklife Program staff | Near the midpoint of Apprenticeship |
| Use of grant funds must conclude | June 30, 2010 |
| Final Report due | July 30, 2010 |
Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by the deadline. Upon online submission, applicants will receive a confirmation e-mail with your application PDF attached. If you do not receive a confirmation, contact the KAC immediately. Print and sign the PDF and mail/deliver it to the KAC along with the required work samples in accordance with the guidelines. The PDF and materials must be received in the KAC office within seven calendar days of the deadline date. KAC offices will be open until 4:30 p.m., Monday-Friday (EST). If the application deadline date falls on a Saturday, Sunday, or a state/federal holiday, the deadline date will be the next day which is not a Saturday, Sunday, or a state/federal holiday. If the KAC does not receive these items by close of business on the seventh day, your application will be considered ineligible.
Following the deadline, each application will be reviewed by the program coordinator who may contact the applicant if clarification is needed. Applicants will be notified by e-mail/letter of their status in the application/panel process.
Note: Due to postal regulations, all packages over 16 ounces must be given directly to a postal clerk at a post office, and not dropped in a postal box.
Work Samples (required)
The master artist and apprentice must send work samples with their application. Both applicants are required to send at least one work sample, and no more than three work samples apiece. The panel will rely primarily on the work samples to judge the quality of the applicants' work, so it is important to make careful choices on what to send. Work samples can include CD’s, DVD’s or digital images. Applicants are encouraged to call Mark Brown at 502-564-1792 (ext. 4491), or e-mail Mark.Brown@ky.gov for help in choosing work samples.
CD’s and DVD’s: These samples will be mailed to the KAC. Please label each DVD or CD with the name of the applicant, the KASOL application number, and the title and running time of each piece. Appropriate tracks on CD’s and DVD’s should be clearly indicated. Label the recordings as follows: give the name of the production(s) or performance(s), date and location where performance(s) occurred, and names of key personnel. This information, as well as total running time will be included in your application via the KASOL system.
Digital Images: These images will be uploaded and submitted via the KASOL system. For detailed instructions on preparation, formatting and submission of digital images, see Image Preparation.
Supplemental Materials (not required)
Applicants may also send other supporting materials, such as newspaper articles or reviews, artist promotional materials, letters of support, sample brochures, etc. Letters of support, reviews and other photocopied materials must be on standard-size (8 ½" x 11"), single-sided white paper only. Send three separate sets.
A panel of folklorists, arts professionals and other individuals with relevant experience will review all applications according to performance expectations. Please be aware that panelists include people from inside and outside Kentucky, who may be unfamiliar with the state's organizations, artists, and communities.
The panel's recommendations are forwarded to the Kentucky Arts Council's governing board for approval. All KAC board meetings are open to the public. The Council Board approves panel recommendations before notifications are made. Applicants are informed of the Council Board's decision by letter immediately following the board meeting.
Grant Agreements
Applicants that receive a favorable recommendation enter into an agreement with the State of Kentucky. Agreements cannot be altered without prior approval from the Council's appropriate program manger. Grantees are required to promptly notify the Kentucky Arts Council in writing of any changes in their grant activity. If grantees do not notify the KAC about changes before they file a final report, future funding may be jeopardized. Grants are for the period specified in the approved application. Funds must be spent or committed for activities taking place within the period stated unless an extension has been approved in writing. Funds spent before the period starts are not eligible and must not be included in the budget.
Funds granted must be expended solely for the activities described in the approved application, unless specific approval has been received in writing. Any funds granted but not spent must be returned to the Council at the conclusion of the grant period.
Grant agreements must be signed and returned and funds dispersed by the KAC by June 30. Funds are not available after this time.
Final Reports
All KAC grantees must submit a Final Report within 30 days of completion of the grant period. Requests for extensions are reviewed on a case-by-case basis and may be granted if a written request is submitted before the due date of the Final Report. The Final Report form can be accessed through KASOL.
If a grantee fails to submit the required Final Report for any grant, the Kentucky Arts Council will accept no future applications until an acceptable Final Report is received.
There are no appeals in this category.
The Kentucky Arts Council welcomes all questions regarding this program. For more information on this program, please contact either:
| Bob Gates Kentucky Folklife Program Director Tel: 502-564-1792, ext. 4481 Fax: 502-564-2839 E-mail: Bob.Gates@ky.gov |
Mark Brown Kentucky Folklife Program Tel: 502-564-1792, ext. 4491 Fax: 502-564-2839 E-mail: Mark.Brown@ky.gov |
Kentucky Arts Council
21st Floor, Capital Plaza
Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or
questions to: kyarts@ky.gov
Copyright & COPY; 2007 Commonwealth of Kentucky.
All rights reserved
URL:
http://artscouncil.ky.gov
Revised: June 17, 2009