PLEASE NOTE: Applications for this program are made through Kentucky Arts Services OnLine (KASOL). If your organization has not used KASOL, you will set up a new profile. Once established, your profile remains on the system year after year for future applications. You must have your IRS determination letter in order to complete your profile. If you do not have this document available on your computer, follow these steps:
After creating a profile in KASOL, you will be taken to a complete profile page. Upload your IRS substitution letter at the bottom of this page. You must upload this document before clicking the "Update Profile Information" button. If the IRS letter is not uploaded, you will not be able to proceed to the application and may lose the data already entered on the complete profile page.
The Kentucky Arts Council (KAC) strongly encourages you to read and understand the Teacher Initiated Program guidelines, and each step of the application process before accessing the application at www.culturegrants-ky.org.
The purpose of the Teacher Initiated Program is to help teachers bring professional artists into Kentucky schools for one-, two-, three- or four-week residencies to demonstrate their art forms and provide hands-on arts experiences for students and teachers.
Your application will be reviewed using the following performance expectations:
1. Planning and Implementation (45%)
2. Gathering and Responding to Evidence (35%)
3. Diversity (10%)
4. Access (10%)
The Teacher Initiated Grant Program enables teachers to implement artist residencies in their schools. Residencies may focus on any artistic discipline, and must involve the children and teachers directly in the creative process. Teachers and artists work in partnership to design and implement the residency. (Teachers may not leave the artist alone with students for any reason.)
In all residencies, the emphasis is on the artistic process as opposed to a product. In schools, the uses of the art form within the educational environment are explored. The intent of artist residencies is to provide students with repeated opportunities to learn about and experience the making of art. Therefore, applicants must designate certain classes as core group classes, the students and teachers of which participate more fully in residency activities. Artists should be available for four class periods daily, 30 to 60 minutes each. Artists must meet with each core group class a minimum of five times per one-week residency, and with non-core group classes (if any) a minimum of three times each. Hours may not be used for after-school student programming.
Teacher professional development may be provided at a maximumof 2 hours per every 5 days of a residency in lieu of an equivalent amount of class time.
The mission of the Kentucky Arts Council is to create opportunities for the people of Kentucky to value, participate in and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:
The Kentucky Arts Council believes that the time and work of artists have real value, for which artists should be fairly compensated. In dealing with artists' creative services and works, consideration must be given to:
The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries, and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc. that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:
The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. Recognizing that knowledge of our history will help build our future; we support identifying, documenting, conserving and protecting the cultural resources of the state including:
The Kentucky Arts Council believes in the importance of individuals and organizations advocating for the arts as basic to life. These are some of the ways in which you can help the Arts Council achieve public policy favorable to the arts in Kentucky:
The KAC staff will offer the following support to ensure that the program standards and goals are met:
Any teacher or group of teachers presently teaching in a Kentucky elementary or secondary school, public or private, and preschools that are a part of these may apply. When creating a profile in KASOL, the applicant must select “Organization” in order to access the TIP grant.
The following grants are available:
| • Up to $2,160 for four-week residencies | Applicant match at least $1,140 |
| • Up to $1,620 for three-week residencies | Applicant match at least $855 |
| • Up to $1,080 for two-week residencies | Applicant match at least $570 |
| • Up to $540 for one-week residencies | Applicant match at least $285 |
Residency budgets are therefore generally a total of:
These amounts equal the artist's fee for the residency only, or $825 per week, including planning and preparation time.
Artists should not request, nor may they receive, more than the $825 weekly fee while working in KAC residency programs.
Applicants are responsible for providing residency supplies, materials and other incidental expenses.
If the applicant is interested in an artist from some distance away, the applicant may be asked by the artist to defray his/her travel expenses by helping with mileage and/or providing housing. All such negotiations and arrangements must be made and agreed upon in writing by the school and the artists prior to the residency. The KAC does not require, nor is it responsible for, these arrangements.
Applicants normally arrange for matching funds from the school's budget, the Board of Education's budget, Parent Teacher Association funds and/or local business sponsorships.
In the event that your application is approved, the KAC will send a Grant Agreement Form (GAF) for the grant amount to your Board of Education. A Kentucky State Treasury check, payable to the Board of Education, will be mailed upon the Kentucky Arts Council's receipt of the signed GAF. The Board of Education will then combine the grant funds with the school's match and write a check for the total amount to the artist(s). Please work with your artist(s) and your superintendent to see that all payments are made in a timely manner. If issuance of checks must be approved at Board meetings, plan ahead so that your artist(s) will receive their checks no later than two weeks after their portion of the residency is completed.
NOTE: In the event that the school is closed on a day or days that the artist is scheduled to work, every attempt will be made to reschedule a make-up day or days. Sometimes the make-up dates must be scheduled in the future. In the event that this occurs, please see that your artist is paid for the work he/she has already completed.
Kentucky Arts Council funds may not be used for the following:
No Kentucky Arts Council funds may be used to match another grant from the Kentucky Arts Council. In addition, the same matching funds may not be used for more than one Kentucky Arts Council grant. In some cases, Kentucky Arts Council grants may be used to match National Endowment for the Arts or other federal grants; call staff for clarification before committing funds for such purposes. The Kentucky Arts Council also reserves the right to make special stipulations on how specific grants funds may be spent.
To access and complete the Teacher Initiated Program Grant application, please go to www.culturegrants-ky.org.
| Application deadline | January 15, 2010 |
| Deadline for submission of paper copy of the application and attachments | January 22, 2010 |
| Review of applications by panel | February, 2010 |
| KAC board reviews panel recommendations | March, 2010 |
| Applicant notification | As soon as possible after board approval of panel recommendations |
| Use of grant funds may begin | July 1, 2010 |
| Use of grant funds must conclude | December 31, 2010 |
| Final Report due | 30 days after completion of residency |
| Application deadline | October 15, 2010 |
| Postmark deadline for submission of paper copy of the application and attachments | October 22, 2010 |
| Review of applications by panel | November, 2010 |
| KAC board reviews panel recommendations | December, 2010 |
| Applicant notification | As soon as possible after board approval of panel recommendations |
| Use of grant funds may begin | January 1, 2011 |
| Use of grant funds must conclude | June 30, 2011 |
| Final Report due | 30 days after completion of residency |
Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by midnight Eastern Standard Time (EST) the day of the deadline. Upon online submission, applicants will receive a confirmation via e-mail with your application PDF attached (If you do not receive a confirmation, contact the KAC immediately). Print and sign the PDF in red ink and mail or deliver it to the KAC with any required documents and supporting materials, in accordance with the program guidelines. The PDF and materials must be: 1) officially postmarked by the US Postal Service by the deadline date, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before that date, or 3) hand delivered to the KAC office no later than 4:30 p.m. on that date. The KAC office will be open until 4:30 p.m., Monday-Friday EST. If the application deadline date falls on a Saturday, Sunday or a state or federal holiday, the deadline date will be the next following day which is not a Saturday, Sunday or a state or federal holiday. If the KAC does not receive the printed and signed PDF with support materials by the due date via one of the three delivery options above, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX will not be accepted.
Note: Due to postal regulations, all packages over 16 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.
One to four letters of support are mandatory.
A panel of educators, arts professionals and other individuals with relevant experience will review all applications according to the performance expectations.
Please be aware that panelists include people from inside and outside Kentucky, some of whom may be unfamiliar with Kentucky's educational system, artists and/or communities, so prepare your applications accordingly.
The KAC conducts an open panel review process for this program. This means that applicants and other interested parties may, and are encouraged to, attend the panel meeting, listen to panelists' deliberations, and briefly respond to direct questions from the panel. The KAC will send notification of panel dates to applicants after the application deadline. The panel's recommendations are forwarded to the KAC board for approval.
All KAC board meetings are open to the public. The KAC board approves panel recommendations before notifications are made. Applicants are informed of the KAC board's decision by letter immediately following the board meeting.
Applicants that receive a favorable recommendation enter into an agreement with the State of Kentucky. Agreements cannot be altered without prior approval from the appropriate program manger. Grantees are required to promptly notify the Kentucky Arts Council in writing of any changes in their grant activity. If grantees do not notify the KAC about changes before they file a final report, future funding may be jeopardized. Grants are for the period specified in the approved application. Funds must be spent or committed for activities taking place within the period stated. Funds spent before the period starts are not eligible and must not be included in the budget. Any funds granted but not spent must be returned to the Council at the conclusion of the grant period.
Grant agreements must be signed and returned and funds dispersed by the KAC by the end of the grant period. Funds are not available after this time.
Final Reports
All KAC grantees must submit a Final Report within 30 days of completion of the grant period. Requests for extensions are reviewed on a case-by-case basis and may be granted if a written request is submitted before the due date of the Final Report. The Final Report form can be accessed at the KAC web site at http://artscouncil.ky.gov/guide/apformsx.htm.
If a grantee fails to submit the required Final Report for any grant, the Kentucky Arts Council will accept no future applications until an acceptable Final Report is received.
Applicants may appeal adverse grant decisions if they can demonstrate any of the following:
Applicants must initiate a formal appeal within 30 calendar days of the date of the award-notification letter of the KAC decision. Upon receipt of this award-notification letter, applicants should first consult with the appropriate program staff to review the considerations that went into the KAC's decision. If, after such consultation, applicants wish to pursue an appeal, they must do so in writing to the executive director of the KAC. If applicants are unable to consult with appropriate program staff within the time limitation, the applicants must still submit a written appeal postmarked within the 30-day time period.
In the executive director's response to a formal appeal, a deadline date for submission of all material supporting the appeal will be established. No such deadline date will be set earlier than seven days or later than 21 days from the date of the executive director's letter. Failure by applicants to meet any deadline date in the appeals process will result in the loss of the right to appeal.
An ad hoc committee of members of KAC board will review all appeals. Should the committee recommend a change in applicants' funding, the KAC board at its next regular or special meeting shall act upon the committee's recommendations. The ruling of the KAC shall be the last administrative remedy and there shall be no further right of appeal.
The KAC welcomes all questions regarding this program and application. For more information, please contact:
Carrie Nath
Arts Education Director
502-564-3757 Ext.
486
E-mail: Carrie.Nath@ky.gov
Kentucky Arts Council
21st Floor,
Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone:
502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send
comments or questions to: kyarts@ky.gov
Copyright & COPY; 2007 Commonwealth of Kentucky.
All rights reserved
URL:
http://artscouncil.ky.gov
Revised: December 15, 2009
