•  KAC General Guidelines
•  KAC Values
•  Intent to Apply
•  Application
•  KAC HOME

FY2009-2010 Guidelines and Instructions

Abraham Lincoln Bicentennial
Project Grant Program

Intent to Apply Deadline: September 15, 2008
Application Deadline: October 15, 2008

Please refer to the application for this program.

In February 2008, the nation's attention focused on Kentucky, the birthplace and boyhood home of Abraham Lincoln, as we began a two-year celebration of the 200th anniversary of his birth. Abraham Lincoln was born in Hodgenville, Kentucky on February 12, 1809, and Kentucky is leading the national bicentennial celebration. The Kentucky Arts Council will be participating in the many activities and events taking place from February, 2008, when the official national Lincoln Bicentennial Celebration began, through 2010.

Through funds from the Kentucky Abraham Lincoln Bicentennial Commission (KALBC), the Kentucky Arts Council will administer Abraham Lincoln Bicentennial Project Grants to encourage the development of Lincoln related community arts projects. Projects must reflect the themes and outcomes established by the KALBC, listed below.

Program Purpose

The purpose of the Abraham Lincoln Project Grant is to commemorate the contributions of Abraham Lincoln and celebrate the bicentennial of his birth in Kentucky through the arts.

Goals

The goals of the Abraham Lincoln Project Grant Program are:

• To increase participation in the arts.
  
  
• To create opportunities through the arts for Kentuckians to increase their knowledge and understanding of Abraham Lincoln through the following themes developed by the Kentucky Lincoln Bicentennial Commission:

• To establish Lincoln as a Kentuckian, on both a state and national level, by telling the critical role that Kentucky and Kentuckians played in the life and career of Abraham Lincoln;
  
  
• To incorporate into Kentucky's educational curriculum the relevance of the Lincoln story to the history of Kentucky, American, and the world;
  
  
• To strengthen the long-term legacy of Kentucky's Lincoln sites and museums;
  
  
• To enhance Kentucky's Heritage Tourism infrastructure.
  
  

Themes

The themes of the Abraham Lincoln Bicentennial are:

• "I, too, am a Kentuckian:" Lincoln's Family, Friends, and Associates -- Kentuckians who influenced Lincoln's personal development.
  
  
• "His was the only line of salvation for our country:" Conscience, Politics, & Legacy -- Kentucky's role in developing Lincoln's character, politics, and ideals.
  
  
• "I hope to have God on my side, but I must have Kentucky:" Lincoln and the Civil War -- the effect of Lincoln's policies on Kentucky before, during, and after the Civil War.
  
  
• "Now He Belongs to the Ages:" Lincoln's Relevance Today -- highlighting the message of Lincoln for the 21st century.

Performance Expectations

Your application will be reviewed using the following performance expectations:

1. Quality of Project (50%)

• Relation to the Lincoln themes and outcomes
• Historical accuracy
• Planning and implementation
• Artistic excellence of project

2. Community Development (25%)

• Benefits of commemorating the historical element of the project
• Impact of project on community or organization
• Artistic growth of the community or organization
• Community involvement

3. Assessment (25%)

• Assessment, feedback and documentation

Program Description

The Abraham Lincoln Bicentennial Project Grant is designed to encourage communities and organizations to work with artists to create projects that commemorate Abraham Lincoln's Kentucky roots. The projects supported by these funds should benefit the community as a whole, not excluding anyone from the entertainment and educational values. The funds dedicated to the Abraham Lincoln Bicentennial projects are to ensure that Lincoln's ties to Kentucky, as his birthplace and childhood home, are celebrated and appreciated.

Kentucky Arts Council Values

The mission of the Kentucky Arts Council is to create opportunities for the people of Kentucky to value, participate in, and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:

Artists' Compensation

The Kentucky Arts Council believes that the time and work of artists have real value, for which artists should be fairly compensated. In dealing with artists' creative services and works, please consider the following:

• The full engagement of artists in plans for use of their work
  
  
• Gratis creative services and works, demonstrations, or performances should not be solicited as standard practice
  
  
• All parties should mutually agree upon equitable compensation for services, works or performances

Diversity

The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries, and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc. that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:

• Persons of all ages
• Gay, lesbian and transgender communities
• Persons of all ethnic and racial groups
• Persons with disabilities
• Geographically or economically isolated communities
• Disadvantaged and at-risk persons
• Institutionalized persons

Preservation of Cultural Resources

The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. We support identifying, documenting, conserving and protecting the cultural resources of the state including:

• Artistic works
• Cultural traditions
• Historic sites
• Historic structures

Advocacy

The Kentucky Arts Council believes in the importance of individuals and organizations advocating for the arts as basic to life. These are some of the ways in which you can help the Arts Council achieve public policy favorable to the arts in Kentucky:

• Involve yourself in the public life of your community
• Get to know your legislators and local officials and stay informed about the issues
• Ask legislators and local officials to vote for your position
• Acknowledge public funding sources
• Discuss the value of the arts with your peers

Program Support

The Kentucky Arts Council will offer the following support to ensure that the program standards and goals are met:

• Kentucky Arts Council program staff are available to assist applicants in selecting the appropriate grant category for their needs, answer questions about the program and assist with referrals to potential partners in your region.
  
  
• The program staff provides technical support by offering to review draft proposals that are submitted at least two weeks prior to the application deadline.

Who May Apply

• Kentucky not-for-profit organizations with 501(C)3 status may apply. Verification of your tax-exempt status may be found on the IRS website (www.irs.gov) If your organization needs to apply for 501(c) status, please go to the IRS website, located at http://www.irs.gov/charities/article/0,,id=96109,00.html
  
  
• Government agencies, schools, colleges and universities are eligible if the project primarily serves a broad community audience

Grant Amounts and Matching Requirements

Abraham Lincoln Bicentennial Project Grants fund up to half of the total project cost and require at least a 75% cash match, with up to a 25% in-kind match possible. The maximum request for a Lincoln Bicentennial Project Grant is $7,500 and grant funds may not exceed one-half of the total expenses of the project budget. Therefore, if the total project budget expenses equal $8,000, then the Lincoln Project Grant request would be $4,000.

Matching funds may come from the Applicant, sponsoring organizations, businesses, community partners, other grant funding or a combination of the above. Letters of commitment from ALL sources of secured matching funds must be included with the application.

State funds cannot be used to match other state funds. For example, Kentucky Arts Council funds cannot be matched with the Kentucky Historical Society funds. Applicants can apply to more than one state agency; they must however have separate matching funds for each agency.

Restrictions

Organizations and may apply for only one Lincoln Bicentennial Project Grant in a funding cycle.

Lincoln Bicentennial Project Grant funds may not be used for the following:

• Separate applications for components of the same arts activity or program (e.g. several concerts or performances marketed in the same performing-arts series)
• Purchase of equipment, property, library holdings or acquisitions
• Capital improvements, facility construction, structural renovation and restorations
• Restoration of artwork
• Publications or recordings for commercial purposes
• Scholarships or other activities related to academic credit or degrees
• Activities intended primarily for fundraising
• Food, beverages or other refreshments
• Requests designed to reduce or eliminate existing deficits
• Interest on loans, fines, penalties and/or litigation costs
• Expenses incurred before the starting date or after the end date of the period covered in the grant request
• Investments of any kind
• Performances not available to the general public
• Historical reenactments that do not emphasize the arts
• Programs that have sectarian purposes
• Indirect costs
• The application of new artistic work to historic buildings or structures unless approved by the state historic preservation office as being in compliance with the Secretary of the Interior's Standards for the Treatment of Historic Properties. Contact: Kentucky Heritage Council 502-564-7005 or http://www.kyheritage.org.
• Cash prizes

No Kentucky Arts Council funds may be used to match another grant from the Kentucky Arts Council. In addition, the same matching funds may not be used for more than one Kentucky Arts Council grant. In some cases, Kentucky Arts Council grants may be used to match National Endowment for the Arts or other federal grants; call staff for clarification before committing funds for such purposes. The Kentucky Arts Council also reserves the right to make special stipulations from time-to-time on how specific grant funds may be spent.

How to Apply

• Read the Materials: Thoroughly read the Guidelines, Instructions, and Application for this program before applying.
  
  
• Submit the Intent to Apply form: Provide key applicant information and summarize your project proposal by the deadline (see below).
  
  
• Submit application: Applicants must complete and submit the Application form and supporting materials by the deadline (see below). Detailed instructions are included with the Application form.

Timeline

Intent to Apply deadline	September 15, 2008
Application deadline	October 15, 2008
Review of grant application by panel	November, 2008
Notice to applicants of funding decision	As soon as possible after board approval of panel recommendations and approval by the Kentucky Abraham Lincoln Bicentennial Executive Committee.
Funded projects may begin	January 1, 2009
Projects must conclude	March 30, 2010
Final Report due	30 days after completion of project

Application Deadline

Intent to Apply forms must be postmarked or faxed by September 15, 2008. Applications must be postmarked by October 15, 2008, or hand delivered to the Kentucky Arts Council office no later than 4:30 p.m. on that date. Applications with deadlines falling on Saturdays, Sundays, or federal or state holidays will be accepted on the next business day if they are 1) officially postmarked by the U.S. Postal Service, 2) a dated receipt is provided when using a shipping service (e.g. UPS, Federal Express, etc.), or 3) they are hand delivered by 4:30 p.m. Packages dated with internal postage meters will not be accepted. Late applications will not be accepted under any circumstances and will be returned. Faxed applications will not be accepted and incomplete applications are unlikely to be considered.

Note: Due to postal regulations, all packages over 16 ounces must be given directly to a postal clerk at a post office, and not dropped in a postal box.

---

Instructions

General Format Requirements

Please note: Format requirements enhance the readability of your application for the panelists. Failure to follow these requirements may result in your application being returned, or portions of your application being unreadable due to hole punching, copying, etc.

• All applications must be prepared on a computer and/or typed. No handwritten applications will be accepted.
  
  
• If you have Internet access and the latest version of Adobe Acrobat Reader®, you can open the Application form on the Arts Council website located at artscouncil.ky.gov, and fill-out and print the form using your computer. (Adobe Acrobat Reader® can be updated or downloaded FREE by visiting their web site at www.adobe.com/products/acrobat/readstep2.html.)
  
  
• Use standard-size (8½ x 11) white paper for all pages; single-sided copies only.
  
  
• Use minimum one-inch margins on top, bottom, right and left sides of narrative pages.
  
  
• Use minimum 11-point type. Standard fonts such as Times, Helvetica, Arial or Courier, are recommended; decorative fonts will not be accepted.
  
  
• Number all pages and place the organization's name and the words "Abraham Lincoln Bicentennial Project Grant" on the top right-hand corner of each page.
  
  
• Do Not staple applications or enclose them in folders or binders of any kind; use paper clips only.

Section by Section Instructions

• Organization Applicant: This section is self-explanatory.
  
  
• Lead Applicant:Either the non-profit organization, governmental agency or educational institution must be the Lead Applicant. The Lead Applicant submits the application, is responsible for managing the KAC grant funds and submitting all final assessment reports to the Kentucky Arts Council (KAC).
  
  
• Fiscal Agent, if applicable: If you are an organization that is applying as the Lead Applicant and do not have 501(c)3 status you are required to use a fiscal agent that has 501(c)3 status.
  
  
• Project Title: Provide a brief title summarizing the activity/project, e.g. "downtown mural," "concert," "photography exhibition."
  
  
• Project Begin Date: Provide the beginning date of the project (the date of the first project activity). Project activities must occur between January 1, 2009 and March 30, 2010.
  
  
• Project End Date: Provide the end date of the project (the date of the last project activity). Project activities must occur between January 1, 2009 and March 30, 2010.
  
  
• Amount Requested: The amount requested may be up to $7,500.
  
  
• Match Amount: Indicate the sum of all non-Kentucky Arts Council income for the Project Budget. The matching requirement is one-to-one, with at least 75% as a cash match and up to 25% as in-kind, so the required match amount must be equal to, or greater than, the amount requested in the previous question depending on the Total Project Budget Expenses. If the Total Project Budget is $15,000, the maximum amount requested would be $7,500 and the match must be $7,500.
  
  
• Number of Individuals who will benefit: Estimate, as accurately as possible, the number of individuals who will directly benefit from Kentucky Arts Council funding through this program, including audience or other constituents. Provide subtotals for youth and adults.
  
  
• Number of Artists Participating: Estimate the number of artists who will participate in the activities funded by this program.
  
  
• Total KAC Operational Support Funding Last Year (Organizations only): Enter the total of operating support you received from the Kentucky Arts Council in the previous fiscal year.
  
  
• Project Contact Person: Provide the activity contact person's salutation, name, title, phone #, fax #, and email address.
  
  
• Activity Race/Ethnicity: Choose one activity race category. If the majority of the grant activities are intended to involve, or act as, a clear expression or representation of the cultural traditions of one particular group, or deliver services to a designated racial population, choose that group from the list. If the grant or activity is not designed to represent or reach any one particular group, choose "No Single Group."
  
  
• Grantee Race/Ethnicity: If the applicant is an organization, they should choose the one race code category that best represents the race/ethnicity (individuals) or 50% or more of their staff, board, or membership (not audience).
  
  
• Applicant Status: Choose the one code number that best describes the Lead Applicant's legal status.

Community Organizations [27] Library [30] Foundation [31] Corporation [32] Community Service Org. [33] Correctional Institution [34] Health Care Facility [35] Religious Organization [36] Seniors' Center [37] Parks & Recreation [50] Social Service Organization [51] Child Care Provider Councils/Service Groups [16] Arts Council/Agency [17] Arts Service Organization [18] Union/Professional Association [28] Historical Society [29] Humanities Council Government [38] Government - Executive [39] Government - Judicial [40] Government - Legislative/House [41] Government - Legislative/Senate

Media [12] Independent Press [13] Literary Magazine [42] Media - Periodical [43] Media - Daily Newspaper [44] Media - Weekly Newspaper [45] Media - Radio [46] Media - TV Performing Groups [03] Performing Group [04] Performing Group - College/University [05] Performing Group - Community [06] Performing Group - Youth Venues/Presenters [07] Performance Facility [08] Art Museum [09] Other Museum [10] Gallery/Exhibit Space [11] Cinema [14] Fair/Festival [15] Art Center [47] Cultural Series Organization Other [99] None of the above

Organizational Financial Summary:

Internal programs or departments of colleges and universities are required to enter the financial information for the program or department, not the college or university.

Supporting Materials

You may submit supporting materials such as sample brochures, programs, flyers, reviews, feature articles, DVD and/or CDs to demonstrate the quality of performing arts, digital images submitted on a CD that give evidence of the quality of visual arts, or any other relevant information that will help give the panel an understanding of your program, your community, and your request. For the convenience of the panelists, applicants may wish to consider marking or cuing materials to the appropriate area. Please be sure that each item is clearly marked with your organization's name.

Letters of support, reviews, and other photocopied materials must be on standard-size (8 1/2" x 11"), single-sided, white paper only. Applicants should carefully prioritize and select supporting materials. Excessive supporting materials will not be forwarded for panel review.

If you would like your supporting materials returned, you must indicate so on the materials and must include with your application 1) a sufficiently large mailer or box with packing materials and instructions, and 2) a check for $5 shipping fee per mailer or box, payable to Kentucky State Treasurer.

How Funding Decisions are Made

A panel of arts professionals and other individuals with relevant experience will review all applications according to the Performance Expectations. Please be aware that panelists may include people from either inside and/or outside Kentucky, some of who may be unfamiliar with the state's organizations, artists, and/or communities. The panel's recommendations are forwarded to the Kentucky Arts Council's governing board and the Kentucky Abraham Lincoln Bicentennial Commision for final approval.

The Kentucky Arts Council conducts an open panel review process for this program. This means that applicants and other interested citizens may, and are encouraged to, attend the panel meeting, listen to panelists' deliberations, and briefly respond to direct questions from the panel. The Kentucky Arts Council will send notification of panel dates to applicants after the application deadline.

Appeals

Applicants may appeal adverse grant decisions if they can demonstrate any of the following:

• The review of the application was based on criteria other than those appearing in the Arts Council's guidelines
• The final decision was unduly influenced by a panelist with undisclosed conflicts of interest
• Required application information submitted by the appropriate deadline was withheld from the review panel or the Arts Council

Applicants must initiate a formal appeal within 30 calendar days of the date of the award-notification letter of the Arts Council decision. Upon receipt of this award-notification letter, applicants should first consult with the appropriate program staff to review the considerations that went into the Arts Council's decision. If, after such consultation, applicants wish to pursue an appeal, they must do so in writing to the executive director of the Arts Council. If applicants are unable to consult with appropriate program staff within the time limitation, the applicants must still submit a written appeal postmarked within the 30-day time period.

In the executive director's response to a formal appeal, a deadline date for submission of all material supporting the appeal will be established. No such deadline date will be set earlier than seven days or later than 21 days from the date of the executive director's letter. Failure by applicants to meet any deadline date in the appeals process will result in the loss of the right to appeal.

An ad hoc committee of members of the Kentucky Arts Council board will review all appeals. Should the committee recommend a change in applicant's funding, the Arts Council board at its next regular or special meeting shall act upon the committee's recommendations. The ruling of the Arts Council shall be the last administrative remedy and there shall be no further right of appeal.

For More Information

The Kentucky Arts Council welcomes all questions regarding this program. For more information on this program, please contact either:

Rachel Rasnick
Abraham Lincoln Project Coordinator
502-564-3757 Ext. 492
E-mail: Rachel.Rasnick@ky.gov

---

Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or questions to: kyarts@ky.gov

Copyright & COPY; 2007 Commonwealth of Kentucky. All rights reserved
URL: http://artscouncil.ky.gov

Revised: 07/14/2008