KY: Arts Council - Kentucky Crafted Program

Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council (KAC) strongly encourages you to read and understand the Kentucky Crafted Program guidelines and each step of the application process before accessing the application at www.culturegrants-ky.org.

Program Purpose

The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality contemporary and traditional Kentucky art.

Goals

Help Kentucky visual and craft artists successfully compete in a global market.
Recognize and encourage the production of marketable high quality art and craft products.
Provide retailers, galleries and consumers with access to high quality art and crafts.
Promote Kentucky as a leading producer of high quality art and craft in order to enhance tourism and economic development.

Performance Expectations

Applications will be reviewed using the following performance expectations:

1. Artistic Excellence (80%)

Creativity, originality and individuality evident in the artist's current original work and any products derived from that work
High levels of quality, technique and skill

2. Marketability (20%)

Wholesale and retail pricing consistent and in line with current art and craft market standards
Artwork and promotional materials (including the digital images, marketing copy and narrative of the application) presented in a professional manner

Panelist Assessment Sheet

Program Description

The Kentucky Crafted Program is an adjudicated marketing and promotion program that provides assistance to Kentucky visual and craft artists through economic opportunities and training. Applicants to the program should have a well developed body of craft or art work and familiarity with sales and marketing techniques.

All newly adjudicated participants of the program are provided with free professional development to enhance their marketing and promotion skills. This mandatory one-day orientation will be held Tuesday, July 27, 2010, in Louisville.

Kentucky Arts Council Values

The mission of the Kentucky Arts Council is to create opportunities for the people of Kentucky to value, participate in, and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:

Artists' Compensation

The Kentucky Arts Council believes that the time and work of artists have real value, for which artists should be fairly compensated. In dealing with artists' creative services and works, the arts council wants to ensure that:

Artists are fully engaged in plans for use of their work.
It is not standard practice to solicit gratis creative services and works, demonstrations or performances.
All parties mutually agree upon equitable compensation for services, works or performances.

Diversity

The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc., that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:

Persons of all ages
Gay, lesbian and transgender communities
Persons of all ethnic and racial groups
Persons with disabilities
Geographically or economically isolated communities
Disadvantaged and at-risk persons
Institutionalized persons

Preservation of Cultural Resources

The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. Recognizing that knowledge of our history will help build our future, we support identifying, documenting, conserving and protecting the cultural resources of the state including:

Artistic works
Cultural traditions
Historic sites
Historic structures

Advocacy

The Kentucky Arts Council believes it is important for individuals and organizations to advocate for the arts and promote how they enhance our communities and our lives. We encourage our constituents to influence public policy by:

Acknowledging public funding sources
Becoming involved in the public life of the community
Getting to know legislators and local officials and staying informed about issues
Involving public officials in arts activities or the activities of arts organizations
Asking legislators and local officials to vote for positions supporting the arts
Discussing the value of the arts with peers

Program Support

The Kentucky Arts Council will offer the following support to ensure that Kentucky Crafted Program standards and goals are met:

Introductions to wholesale marketing opportunities
Opportunities to exhibit at Kentucky Crafted: The Market, the Philadelphia Buyers Market of American Craft, the Governor’s Derby Celebration and other venues
The use of the Kentucky Crafted logo
Representation on the KAC Web site via the Kentucky Crafted online directory
Inclusion in listings and referrals to wholesale buyers and galleries, show organizers, state agencies and the media
Participation in cultural heritage tourism initiatives
Participation in special displays and exhibits
Access to technical assistance through conferences, workshops and new initiatives
Access to the Kentucky Peer Advisory Network (KPAN), which provides consultation in specific professional areas
Inclusion in a buyer services program that links retailers to juried participants

Who May Apply

Visual and craft artists who are Kentucky residents may apply. Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S. Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline. For proof of residency, applicants must submit a copy of two of the following documents at the time of application:

Kentucky driver’s license, which includes the date issued and expiration date
State of Kentucky identification card, which includes the date issued and expiration date
Kentucky voter registration verification downloaded from the State Board of Elections’ Voter Information Center Web site at https://cdcbp.ky.gov/VICWeb/VIC
Kentucky state income tax forms for the most recent year

Sales and Use Tax Account Number

All applicants must have a current sales and use tax account with the Kentucky Department of Revenue for their art or craft business, or have submitted a
Form 10A100, Kentucky Tax Registration Application. A sales and use tax account number must be listed in the applicant’s profile in KASOL or a copy of the completed Form 10A100 must be included with the application.

For questions regarding sales and use tax registration, contact the Department of Revenue:

Kentucky Department of Revenue
Taxpayer Registration
501 High Street
P.O. Box 299
Frankfort, KY 40601
Phone: 502-564-3306

Form 10A100 can be accessed online at:
http://revenue.ky.gov/NR/rdonlyres/BDF3ABA4-6C19-40BA-8917-D372D0FD1FCF/0/10A100FI.pdf

Data Universal Numbering System (DUNS) Number

The Kentucky Arts Council requests that all applicants have a DUNS number. Dun & Bradstreet keeps track of more than 70 million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has become increasingly important as an arts advocacy tool for both federal and local governments (e.g., the National Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans for the Arts). To learn more about the DUNS number, go to www.americansforthearts.org/information_services/research/services/creative_industries/006.asp.

To apply for your free DUNS number, go to: https://eupdate.dnb.com/requestoptions.asp
(please allow 30 days for the application to be processed.)

Participation Requirements

In order to maintain their eligibility, participants of the Kentucky Crafted Program must remain full-time residents of the state of Kentucky and must actively produce and market their juried work.
Participants are required to complete a Kentucky Crafted Data Sheet annually.

How to Apply

To access and complete the Kentucky Crafted Program application, go to www.culturegrants-ky.org.

Program Timeline

Application deadline	March 15, 2010
Postmark deadline for submission of paper copy of the application and attachments	March 18, 2010
Sample shipping delivery	April 26 - May 5, 2010
Sample hand delivery	May 10, 2010
Review of applications by panel	May 11 – 12, 2010
Sample pick up	May 13, 2010
Review of recommended applications by KAC board	June 2010
Applicant notification	As soon as possible after board meeting
**New Participant and Market Orientation and due date for Program Agreement Form	July 27, 2010
Kentucky Crafted: The Market 2011	March 2011
*The Kentucky Crafted New Participant and Market Orientation Session is mandatory* for all successful applicants.

Application

Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by 11:59 p.m. Eastern time on the deadline date. Upon online submission, you will receive a confirmation e-mail with your application PDF attached. If you do not receive a confirmation, contact the KAC immediately.

Print and sign the PDF in red ink and mail or deliver it to the KAC with any required documents and supporting materials, in accordance with the program guidelines. The PDF and materials must be: 1) officially postmarked by the U.S. Postal Service by March 18, 2010, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before that date, or 3) hand delivered to the Kentucky Arts Council office no later than 4:30 p.m. Eastern time on that date. If this date falls on a Saturday, Sunday, or federal or state holiday, the deadline date will be the following day which is not a Saturday, Sunday, or a state or federal holiday. If the KAC does not receive the printed and signed PDF with attachments, by the due date via one of the three options above, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX will not be accepted.

Note: Due to postal regulations, all packages over 16 ounces must be given directly to a postal clerk at a post office, and not dropped in a postal box.

Following the deadline each application will be reviewed by the program director who may contact the applicant if clarification is needed.

Support Materials — Work Samples

Five work samples must accompany each application.

Original Work: All applicants must submit five samples of their original work. These samples must be shipped or hand delivered to the KAC per the instructions listed below.

All work samples must be original pieces that were handmade by the applicant.
Work samples must constitute a coherent body of work, made in the same medium with the same techniques.
Samples should work together and complement each other.
Sets are considered one sample. For example, a sample set of jewelry may consist of earrings, necklace and bracelet designed to be worn together or a tea set may consist of tea pot, creamer, and cups and saucers, etc.
Number each sample from one to five, so the number is highly visible to the panelists and corresponds with the Work Sample Index in the application.
Work samples employing techniques, styles or materials that vary greatly should not be mixed within a single application. Applicants who work within a range of techniques, mediums or styles must submit separate applications for each approach. For example, an artist who makes turned wood vessels and hand-carved wood jewelry would have to complete two separate applications, as would an artist working in both oils and watercolors.
A maximum of five applications per applicant will be accepted.
Please consider your choice of work samples carefully in relation to the program’s performance expectations. Be sure to also describe important points about the quality, scope and depth of your work in the application narrative.
Please Note: In addition to the required samples of original work, applicants may also submit up to 5 products derived from their original work (for example note cards, prints, calendars, etc.). These items should be delivered to the KAC along with the work samples. These products should be packaged and priced appropriately.

Restrictions

All digitally created or manipulated work must be derived from the artist’s original imagery. Digital impressions of appropriated images are not allowed (such as clip art, downloaded paintings, prints, drawings, etc.).
All work samples submitted must have been created in 2008, 2009 or 2010.
Artwork created under the supervision of an instructor within an undergraduate or graduate degree program is not eligible.
Pieces made from items purchased and decorated or created by combining purchased commercial objects are ineligible. Exceptions are made for pieces in which commercial or found objects play a subordinate role to the overall design.
Handcrafted components used in original artwork may be submitted as a sample only if a resulting finished product is also submitted for inclusion in the program. (Example: wool yarn and also wool hats; cut stones and also cut stone set in a pendant for a piece of jewelry)
Work identified as Native American but not made by a Native American is prohibited, as stated in the Indian Arts Act of 1990.

Note: The Indian Arts and Crafts Act of 1990 makes it illegal to sell, or display for sale, any product not made by Native American Indians in a way that falsely suggests it was. If submitting Native American work, please submit a copy of your membership card in a federally or state recognized Indian tribe, band, nation or organized group or community with your entry for authenticity purposes, which will be kept on file at the Kentucky Arts Council.

Digital images: As part of the online application, artists must submit digital images of their five work samples. These images will be uploaded and submitted via the KASOL system. After selecting images for the application, please move them up or down, arranging them within your application in the order of preferred viewing. KASOL will only accept images in JPEG format that are exactly 1920 x 1920 pixels in size (at a resolution of 72 pixels per inch) with a file size of less than 1.8 MB. For detailed instructions on preparing, formatting and uploading digital images, see Image Preparation.

Work Sample Delivery

Shipped samples must be sent in sturdy, reusable shipping containers with prepaid return shipping labels enclosed. Please note that the KAC does not accept artwork that is packaged in Styrofoam peanuts or shredded paper. Artwork should be packed with bubble wrap or other material that can be reused easily for return shipping. Shipped work that is packaged incorrectly will be returned to the artist and not reviewed by the panel.

Shipped samples must arrive at the KAC office between April 26 and May 5, 2010. Entries received before or after this date will not be accepted. Please send to:

Kentucky Crafted Program
Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987

Hand-delivered samples must arrive on Monday, May 10, 2010, from 8 a.m. to noon Eastern time at the Frankfort Convention Center, 405 Mero Street. (Enter through doors on Mero Street.)

Frankfort Convention Center directions:
www.frankfortconventioncenter.com/directions.htm

Work Sample Return

All hand-delivered samples must be picked up between 8 a.m. to noon, Thursday, May 13, 2010.

An enclosed, prepaid return shipping label is required for return of shipped work samples. Insurance on shipping is the responsibility of the artists. Make sure you have furnished proper packing materials and re-packaging instructions. THE KENTUCKY ARTS COUNCIL WILL NOT BE HELD RESPONSIBLE FOR ANY ITEMS BROKEN DURING RETURN SHIPMENT.

If an applicant leaves his or her work samples in the possession of the KAC beyond May 28, 2010 (by failing to pick-up the samples or failing to provide proper return shipping labels), the samples shall become the property of the Kentucky Arts Council.

Marketing Materials

Applicants are encouraged to submit examples of marketing materials (i.e., brochures, Web site information, business forms, logos, tags, etc.). These items will be available for viewing at the panel’s discretion. All marketing materials should be sent in with work samples.

Artist Selection

A panel of arts professionals working in wholesale and retail art and craft markets reviews applications to the Kentucky Crafted Program. Applications and work samples are reviewed and scored by the panelists, according to the program’s performance expectations. Applicants will receive letters notifying them of the panel review results in the latter part of June after the Kentucky Arts Council Board of Directors reviews the panel recommendations. KAC staff is available prior to and after the panel review session for clarification of instructions or results.

Program Agreement Form

Successful applicants will receive a Program Agreement Form (PAF), which will detail their rights and responsibilities as a juried participant of the Kentucky Crafted Program. Successful applicants must agree to the terms, sign the form and return it to the KAC by July 27, 2010, if they choose to participate in the program. Successful applicants must also attend the Kentucky Crafted and Market Orientation session on July 27, 2010, in Louisville.

Appeals

There are no appeals in this category.

For More Information

The Kentucky Arts Council welcomes all questions regarding this program. For more information on this program, please contact:

Craig Kittner
Arts Marketing Program Director
502-564-3757, ext. 484
E-mail: Craig.Kittner@ky.gov

Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or questions to: kyarts@ky.gov

Revised: January 26, 2010

FY2011 Guidelines and Instructions

Kentucky Crafted Program

Application Deadline: March 15, 2010