KY: Arts Council - Kentucky Crafted Program

All Kentucky Arts Council grants and programs for FY2011 (for activities occurring between July 1, 2010 thru June 30, 2011) are currently under review. Guidelines and Instructions posted are for reference only and are subject to change. New "Applications" and "Guidelines and Instructions" will be posted once the review process has been completed.

Application to this program must be made via Kentucky Arts Services OnLine (KASOL). The Kentucky Arts Council strongly encourages you to read and understand the Kentucky Crafted Program guidelines and each step of the application process before accessing the application at www.culturegrants-ky.org.

Program Purpose

The purpose of the Kentucky Crafted Program is to support professional visual and craft artists and promote a diverse selection of high quality contemporary and traditional Kentucky art.

Goals

Facilitate Kentucky visual and craft artists to successfully compete in a global market.
Recognize and encourage the production of marketable high quality art and craft products.
Provide retailers, galleries and consumers with access to high quality art and crafts.
Promote Kentucky as a leading producer of high quality art and craft in order to enhance tourism and economic development.

Performance Expectations

Your application will be reviewed using the following performance expectations:

1. Artistic Excellence (80%)

Creativity, originality and individuality of artist's current original work and products derived from their original work
Quality, technique, skill level are demonstrated

2. Marketability (20%)

Wholesale / Retail is consistent and priced in line with industry standards
Professional presentation of work

Program Description

The Kentucky Crafted program provides assistance to Kentucky artists through economic opportunities and training.

Kentucky Arts Council Values

The mission of the Kentucky Arts Council is to create opportunities for the people of Kentucky to value, participate in and benefit from the arts. Working in partnership with organizations and individuals to deliver arts programs and services throughout the state, we ask that applicants and partners keep the following guiding values in mind when working with the Kentucky Arts Council:

Artists' Compensation

The Kentucky Arts Council believes that the time and work of artists have real value, for which artists should be fairly compensated. In dealing with artists' creative services and works, consideration must be given to:

The full engagement of artists in plans for use of their work
Gratis creative services and works, demonstrations, or performances should not be solicited as standard practice
All parties should mutually agree upon equitable compensation for services, works or performances

Diversity

The Kentucky Arts Council believes that arts programs and services should be accessible to all people of the commonwealth. The Council recognizes that communities are not limited to geographic boundaries, and may be defined by common factors such as occupation, recreation, religion, ethnicity, belief, etc. that are shared by a group of people. The members of these groups share a common culture and a sense of aesthetics. These unique and diverse art forms bring people together and can promote positive intercultural relations among the state's various communities, including:

persons of all ages
gay, lesbian and transgender communities
persons of all ethnic and racial groups
persons with disabilities
geographically or economically isolated communities
disadvantaged and at-risk persons
institutionalized persons

Preservation of Cultural Resources

The Kentucky Arts Council believes that the arts and cultural resources of Kentucky are key to understanding our heritage, and that honoring the past will help build our future. Recognizing that knowledge of our history will help build our future; we support identifying, documenting, conserving and protecting the cultural resources of the state including:

Artistic works
Cultural traditions
Historic sites
Historic structures

Advocacy

The Kentucky Arts Council believes in the importance of individuals and organizations advocating for the arts as basic to life. These are some of the ways in which you can help the Arts Council achieve public policy favorable to the arts in Kentucky:

Acknowledge public funding sources
Get to know your legislators and local officials and stay informed about the issues
Involve your public officials in your activities or the activities of your organization
Ask legislators and local officials to vote for your position
Educate legislators and local officials about important arts issues

Program Support

The Kentucky Arts Council will offer the following support to ensure that Kentucky Crafted program standards and goals are met:

Introduction to wholesale marketing opportunities
Opportunities to exhibit: Kentucky Crafted: The Market, the Philadelphia Buyers Market of American Craft, and the Governor’s Derby Celebration
Use of Kentucky Crafted logo
Representation on KAC Web site via the online directory
Listings and referrals to wholesale buyers and galleries, show organizers, state agencies, the media, and participation in cultural heritage tourism initiatives
Participation in special displays/exhibits
Technical assistance through conferences, workshops and new initiatives
Kentucky Peer Advisory Network (KPAN) program to assist in specific professional areas
Buyer services program that links retailers/buyers to juried participants

Who May Apply

Visual and craft artists who are Kentucky residents may apply. Applicants must have been full-time Kentucky residents for at least six months prior to the application deadline, and remain full-time residents for the program participation period. For proof of residency, applicants must submit a copy of two of the following at the time of application:

Kentucky drivers license which includes the date issued and expiration date
State of Kentucky identification card which includes the date issued and expiration date
Voter registration card (stamped copy from county clerk’s office)
Kentucky state income tax forms for the most recent year

Applicants must be U.S. citizens or lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

Participation Requirements

All applicants must be registered as a business with the state of Kentucky, or have applied for registration. A business tax number or proof of application must be included with the application. To register with the state, contact:

Kentucky Department of Revenue
Taxpayer Registration
501 High Street
P.O. Box 299
Frankfort, KY 40601
Phone: 502-564-3306
(Form #10A100)
http://revenue.ky.gov/NR/rdonlyres/BDF3ABA4-6C19-40BA-8917-D372D0FD1FCF/0/10A100FI.pdf

Applicants must be willing to sell their work to both wholesale and retail markets.
Participants must remain a resident of the state of Kentucky and be actively producing/selling their juried work.

Restrictions

For 2D work, all digitally created or manipulated work must be derived from the artist’s original work. Digital impressions of appropriated images are not allowed (such as Clip-art, downloaded paintings, prints, drawings, etc.).
All work samples submitted must have been created within the past three years.
Artwork created under the supervision of an instructor within an undergraduate or graduate degree program is not eligible.
Work made from items purchased and decorated and items created by combining purchased commercial objects, unless commercial objects play a subordinate role.
Hand crafted components used in original artwork may be submitted only if the resulting finished product is also submitted for inclusion in the program. (Example: wool yarn and also wool hats ; cut stones and also cut stone set in a pendant for a piece of jewelry)
Artwork Crafts identified as Native American but not made by Native Americans as stated in the Indian Arts Act of 1990.

Note: The Indian Arts and Crafts Act of 1990 makes it illegal to sell or display for sale, any product not made by Native American Indians in a way that falsely suggests it was. If submitting Native American work, please submit a copy of your membership card in a federally or state recognized Indian tribe, band, nation or organized group or community with your entry for authenticity purposes, which will be kept on file at the Kentucky Arts Council.

How to Apply

To access and complete the Kentucky Crafted Program application, please go to www.culturegrants-ky.org.

Program Timeline

Application deadline	March 15, 2009
Deadline for submission of paper copy of the application and attachments	Within 7 calendar days of March 15
Sample mail delivery	April 27 - May 6, 2009
Sample hand delivery	May 11, 2009
Review of applications by panel	May 11 - 14, 2009
Sample pick up	May 14, 2009
KAC board reviews panel recommendations	June, 2009
Applicant notification	As soon as possible after board meeting
**New Participant and Market Orientation	July 21, 2009
Kentucky Crafted: The Market 2010	March 4-7, 2010
*Kentucky Crafted Program and Market Orientation Session is mandatory* for all new artists that juried in or are in the mentor program as well as juried participants interested in participating in the 2010 Market that have never attended the market.

Application

Completed application forms must be submitted via Kentucky Arts Services OnLine (KASOL) by the deadline. Upon online submission, applicants will receive a confirmation e-mail with your application PDF attached. If you do not receive a confirmation, contact the KAC immediately.

Print and sign the PDF and mail/deliver it to the KAC. The PDF and materials must be received in the KAC office within seven calendar days of the deadline date. KAC offices will be open until 4:30 pm, Monday thru Friday (EST). If this deadline date were to fall on a Saturday, Sunday, or a state/federal holiday, the deadline date will be the next business day which is not a Saturday, Sunday, or a state/federal holiday. If the KAC does not receive these items by close of business on the seventh day, your application will be considered ineligible.

Following the deadline each application will be reviewed by the program director who may contact the applicant if clarification is needed.

Support Materials

Work Samples

Work samples are the primary way that panelists assess artistic and professional quality. Please consider your choice of work samples carefully in relation to the program Performance Expectations. Be sure to also describe important points about the quality, scope, and depth of your work in the application narrative.

Care will be taken in handling samples; however, the Kentucky Arts Council does not take responsibility for loss or damage. We suggest you keep duplicates of your work in case they are needed before the review process is complete.

An entry consists of 5 work samples.

Your work samples must be a line of work made in the same medium/technique and therefore, constitute a coherent body of work rather than a range.
Samples should work together and complement each other.
Sets (i.e. Earrings, gloves, sugar/creamer pieces) are considered one sample.
Number each sample from 1 to 5, so the number is highly visible to the jurors and corresponds with the Image Upload Form in the application.
Work samples employing techniques, styles or materials that vary greatly should not be mixed within a single entry. For example, turned wood vessels and wood jewelry would be two separate applications. Or for a visual artist who might be doing pen and ink drawings and also has watercolor products, two separate applications would be needed. Work samples of entirely different mediums must be submitted as separate applications.
A maximum of five (5) applications per business will be accepted.

Digital images: Submit (5) digital images for the corresponding medium as indicated in the application. These images will be uploaded and submitted via the KASOL system. Choose the images carefully to show recent work that supports the selected medium and the purposes of the Kentucky Crafted Program. When selecting images for submission, please move images up or down, arranging them within your application in the order of preferred viewing. For detailed instructions on preparation, formatting and submission of digital images, see Image Preparation.

Products:

Visual and craft artists must submit 5 samples of work. These will be mailed or delivered to the KAC.

Please Note: In addition to the 5 samples required for visual artists, applicants may also submit up to 5 "products" derived from their original work (i.e. note cards, prints, calendars, etc.). These items will be mailed or delivered to the KAC along with their submitted application work samples. Although no digital images of these items are required we ask that applicants fill out the following form and bring with the products. Click HERE for PDF form.

Supplemental Materials

Applicants are encouraged to submit examples of marketing materials (i.e., brochures, Web site information, business forms, logos, tags, etc.). These items will be available for viewing at the panel’s discretion. All supplemental materials must be sent in with work samples.

Work Sample Delivery

It is required that all applicants submit a printed, signed copy of their completed application along with their entry.

Mailed/Shipped Samples: must arrive at our office between April 27 and May 6, 2009. Entries received before or after this date will not be accepted. Please send to:

Kentucky Crafted Program
Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987

Hand-Delivered Samples: must arrive on Monday, May 11 2009 from 8:00 a.m. to 12:00 p.m. E.S.T. at the Frankfort Convention Center, 405 Mero Street (Doors off Mero Street). Frankfort Convention Center directions:

http://www.frankfortconventioncenter.com/directions.htm

Work Sample Return

Pickup: must be picked up between 8:00 a.m. – 12:00 p.m., Thursday, May 14, 2009. Entry(ies) may NOT be picked up any later.

Return Shipment: An enclosed, prepaid return shipping label is required for return of products. Insurance on shipping is the responsibility of the artists. Make sure you have furnished proper packing materials and any packaging instructions. THE KENTUCKY ARTS COUNCIL WILL NOT BE HELD RESPONSIBLE FOR ANY ITEMS BROKEN DURING RETURN SHIPMENT.

Artist Selection

A jury of professional artists and arts professionals working in wholesale and retail markets selects artists for the Kentucky Crafted Program. Applications and work samples are reviewed according to the program’s Performance Expectations.

Panelists review each entry (set of five (5) samples), complete scoring sheets and write comments designed to be helpful in improving and/or marketing applicant’s work. Jurors’ comments are then compiled and mailed to applicants. KAC staff is available prior to and after the session for further clarification of instructions or results.

An applicant whose work does not meet the minimum cut-off score, but whose score falls within a few points of the qualifying score, may be assigned a Kentucky Peer Advisory Network mentor to assist them in understanding how to bring his/her work to the required standards of the Kentucky Crafted Program.

Applicants will receive a letter notifying them of the jury results and the jurors’ recommendations for mentoring. The applicant must agree to the terms if they choose to participate in the program. After the applicant has successfully completed the mentoring process, they will be accepted into the Kentucky Crafted Program and granted all the benefits therein, without having to wait an additional year to rejury. During the mentoring process, applicants MUST ATTEND the Kentucky Crafted and Market Orientation session, July 21, 2009 in Louisville.

Appeals

There are no appeals in this category.

For More Information

The Kentucky Arts Council welcomes all questions regarding this program. For more information on this program, please contact:

Craig Kittner
Arts Marketing Program Director
502-564-3757 Ext. 484
E-mail: Craig.Kittner@ky.gov

Kentucky Arts Council
21st Floor, Capital Plaza Tower
500 Mero Street
Frankfort, KY 40601-1987
Phone: 502-564-3757
Toll-free: 888-833-2787
FAX: 502-564-2839
Send comments or questions to: kyarts@ky.gov

Revised: June 17, 2009

FY2010 Guidelines and Instructions

Kentucky Crafted Program

Application Deadline: March 15