Folk and Traditional Arts
Application Deadline: Feb. 15, 2017
The Kentucky Arts Council strongly encourages you to read and understand the
guidelines before beginning the application.
Like all programs of the arts council, the Folk and Traditional Arts Apprenticeship Grant is guided by the agency’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.
The purpose of the Folk and Traditional Arts Apprenticeship Grant is to honor traditional artists and encourage the continuation of Kentucky's living traditional arts by funding master artists to teach skills and practices vital to their cultural heritage to less experienced artists within their communities.
- To provide an opportunity for the apprentice to advance toward mastery of the
folk art form.
- To support the recognition and continuation of Kentucky cultural traditions.
Who May Apply
A master artist, aged 18 years or older, and an apprentice, 16 or older, apply together.
Applicant artists must be full-time residents of Kentucky for a period of one year immediately
prior to the application deadline, and remain a resident of Kentucky for one year following
award notification. Applicants must be United States citizens, lawfully admitted to the U.S.
for permanent residence or have permission from the Department of Homeland Security to work
permanently in the U.S.
For information on satisfying these requirements, Supporting Materials: Proofs of Residency.
The arts council defines folk arts as artistic expression that is shared informally within
a folk group, and is essential to that group’s cultural identity. Folk groups include family,
regional, ethnic, occupational and recreational groups. Members of a folk group share aesthetics,
insider knowledge, language and a similar worldview. Master artists and tradition-bearers are
exemplary practitioners of a folk group’s art forms. Their “master” status is determined by
other members of the group. Apprentices demonstrate a potential to become masters and commit
to learning the art form thoroughly to represent the group’s culture.
The Folk and Traditional Arts Apprenticeship Grant Program supports master and apprentice folk artists working and studying together. Prospective master artists and apprentices must apply as partners. Each must demonstrate his or her connection to the folk group. Apprenticeship grants fund the master artist's stipend, as well as travel expenses and supplies. Apprenticeships last up to one year. All activities and expenses must occur between July 15, 2017, and June 30, 2018.
Your application will be assessed using the following performance expectations.
- Excellence of the Master Artist (30%)
- Master artist’s practice of the traditional art form was learned in his or her community.
- Master artist’s work samples demonstrate artistic excellence as defined by the community.
- Master artist demonstrates an effective teaching plan based on apprentice’s potential.
- Excellence of the Apprentice (30%)
- Apprentice’s current skills in the traditional art form were learned in the community.
- Apprentice’s work samples demonstrate potential mastery and representation of the
traditional art form.
- Apprentice’s capacity to share the traditional art form within the community and beyond.
- Apprenticeship Work Plan (40%)
- Work plan will advance the apprentice toward mastery of the art form with
appropriate schedule of sessions and locations.
- Work plan addresses how the master artist will teach knowledge, techniques
and stories about the art form to the apprentice.
- Plans for both the master artist and apprentice to document progress during
the apprenticeship experience.
- Plans for the master artist and apprentice to share the traditional art form
with their community or the public.
You may refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.
The maximum request for a Folk and Traditional Arts Apprenticeship Grant is $3,000. There is no matching-funds requirement for the apprenticeship grant program.
Kentucky Arts Council grant funds may not be used for the following purposes:
- Purchase of equipment, property, library holdings or acquisitions.
- Capital improvements, facility construction, structural renovations and restorations.
- Publications or recordings for commercial purposes.
- Scholarships or other activities related to academic credit or degrees.
- Activities intended primarily for fundraising.
- Food, beverages or other refreshments.
- Requests designed to reduce or eliminate existing deficits.
- Interest on loans, fines, penalties and/or litigation costs.
- Expenses incurred before the starting date of the period covered in the grant request.
- Investments of any kind.
- Performances not available to the general public.
- Programs that have sectarian purposes.
- Costs such as utility bills (water, electric, gas); non-project (permanent/current) staff salaries or benefits; and rental for currently owned or leased properties (office space or other facilities, car payments and maintenance).
- Indirect costs unless 1) per a current federally-negotiated indirect cost rate agreement (official documentation required), or 2) “de minimus” indirect costs not to exceed 10 percent of total modified direct costs.
- The application of new artistic work to historic buildings or structures unless approved by the state historic preservation office as being in compliance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties (contact the Kentucky Heritage Council at 502-564-7005 or http://heritage.ky.gov).
No arts council funds may be used to match another grant from the arts council. In addition, the same matching funds may not be used for more than one arts council grant. In some cases, arts council grants may be used to match National Endowment for the Arts or other federal grants. Call staff for clarification before committing funds for such purposes. The arts council also reserves the right to make special stipulations on how specific grants funds may be spent.
How to Apply
- Carefully review the program guidelines.
- Mail a printout of your completed application, narrative and supporting materials in accordance with the timeline below.
Review of applications by panel
Arts council board reviews panel recommendations
Use of grant funds may begin
Site visit by Kentucky Arts Council staff
Use of grant funds must conclude
Public Value Report due
Approximately July 3, 2017
July 15, 2017
Near the midpoint of apprenticeship
June 30, 2018
July 30, 2018
The arts council staff will offer the following support to ensure program standards and goals are met:
- Assistance from arts council program directors in selecting appropriate
program categories, and in answering questions about programs.
- Consultation regarding applicant eligibility, competitiveness for
funding, budget issues, etc.
- Referrals to potential partners for programs.
Completed application forms must be postmarked by Feb. 15, 2017, or
hand-delivered to the Kentucky Arts Council no later than 4:30 p.m. Eastern time on
that date. Print and sign the application in red ink
and mail or deliver it to the arts council, with any required documents and supporting
materials, in accordance with the program guidelines. The application must be: 1) officially
postmarked by U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS,
Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand-delivered
to the arts council office no later than 4:30 p.m. Eastern time on the deadline date. If the
arts council does not receive the printed and signed application with attachments by the
deadline date via one of the three delivery options above, your application will be considered
ineligible. Packages dated with internal postage meters and applications sent by FAX or email
will not be accepted. Please be aware that your post office may not automatically use a dated
postmark. It is highly recommended that you request hand cancellation with the date included.
Note: Due to postal regulations, all packages over 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.
Accessing the Application
Click to download the Application Form. If you have Internet access and the latest version of Adobe Acrobat Reader®, you can open the application through the arts council’s website, fill it out and print the form using your computer. (Reader can be updated or downloaded free by visiting the Adobe website at http://get.adobe.com/reader.)
General Format Requirements
Please note: Format requirements enhance the readability of your application for the panelists. Failing to follow these requirements may result in your application being ineligible.
- All applications must be prepared on a computer and/or typed. No handwritten
applications will be accepted.
- Use standard-size (8 ½ x 11 inches) white paper for all pages; single-sided copies only.
- Use minimum 1-inch margins on top, bottom, right and left sides of narrative pages.
- Use minimum 10-point type. Standard fonts such as Times New Roman, Helvetica or Arial
are recommended; decorative fonts will not be accepted.
- Number all pages and place the applicant’s name and the words "Folk and Traditional
Arts Apprenticeship" on the top right corner of each page.
- Do not staple applications or enclose them in folders or binders of any kind; use paper clips only.
Work Samples (required)
The master artist and apprentice must submit work samples with their application. Both applicants are required to submit at least one work sample, and no more than three work samples each. The panel will rely primarily on the work samples to judge the quality of the applicants' work, so it is important to make careful choices on what to submit. Work samples can include Web links, digital images, CDs or DVDs. Applicants are encouraged to contact Mark Brown at 502-892-3115, or email email@example.com, for help in choosing work samples.
Support Letter (required)
Include at least one letter of support for the proposed apprenticeship. The letter should be written by a member of the folk group or community, and it should explain why the master artist and apprentice represent artistic excellence based on the community’s aesthetics.
Proofs of Residency (required)
For proof of residency, both master and apprentice must submit a copy of two of the following at the time of application:
- Kentucky driver’s license, which includes the date issued and expiration date or
State of Kentucky identification card, which includes the date issued and expiration date
- Kentucky voter registration verification (downloaded from the State Board of Elections’
Voter Information Center website at https://vrsws.sos.ky.gov/VIC/.)
- Kentucky state income tax forms for the most recent year
Supplemental Materials (not required)
Applicants may also send other supporting materials, such as newspaper articles or reviews, artist promotional materials, letters of support, sample brochures, etc. Letters of support, reviews and other photocopied materials must be on standard size (8 ½ x 11 inches), single-sided white paper only. Send three separate sets of supplemental materials.
A panel of folklorists, arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panelists may or may not live in Kentucky and may be unfamiliar with the state's organizations, artists and communities.
Arts Council Board Meeting
The panel's recommendations are forwarded to the arts council's governing board for approval.
Applicants that receive a favorable recommendation enter into an agreement with the Commonwealth
of Kentucky. Agreements cannot be altered without prior approval from the arts council's appropriate
program manager. Grantees are required to promptly notify the arts council in writing of any changes
in their grant activity. If grantees do not notify the arts council about changes before they submit
a public value report, future funding will be jeopardized. Grants are for the period specified in the
approved application. Funds must be spent or committed for activities taking place within the period
stated unless an extension has been approved in writing. Expenditure of funds before the period starts
is not eligible and must not be included in the budget. Any funds granted but not spent must be returned
to the arts council at the conclusion of the grant period.
Grant agreements must be signed and returned within 30 days.
Public Value Report (Final Report)
All arts council grantees must submit a public value report within 30 days of completion of the
grant period. You are encouraged to examine the public value report form now so that you may provide
appropriate assessment and data-gathering during the grant period.
Click to download the Public Value Report form.
If a grantee fails to submit the required public value report for any grant, the arts council will accept no future applications from the grantee until an acceptable public value report is received.
There are no appeals in this program.
For More Information
The arts council welcomes all questions regarding this program, for more information, contact:
Folk and Traditional Arts Director
888-833-2787 (toll free)
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