Folk and Traditional Arts
Apprenticeship Grant

FY2019 Guidelines
Application Deadline: Feb. 15, 2018

The Kentucky Arts Council strongly encourages you to read and understand the guidelines before beginning the application.

Like all programs of the arts council, the Folk and Traditional Arts Apprenticeship Grant is guided by the agency’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Folk and Traditional Arts Apprenticeship Grant is to honor traditional artists and encourage the continuation of Kentucky's living traditional arts by funding master artists to teach skills and practices vital to their cultural heritage to less experienced artists within their communities.


Who May Apply

A master artist, 18 or older, and an apprentice, 16 or older, apply together. Applicant artists must be full-time residents of Kentucky for a period of one year immediately prior to the application deadline, and remain a resident of Kentucky for one year following award notification. Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.

For information on satisfying these requirements, Supporting Materials: Proofs of Residency.

Program Description

The arts council defines folk arts as artistic expression that is shared informally within a folk group, and is essential to that group’s cultural identity. Folk groups include family, regional, ethnic, occupational and recreational groups. Members of a folk group share aesthetics, insider knowledge, language and a similar worldview. Master artists and tradition-bearers are exemplary practitioners of a folk group’s art forms. Their “master” status is determined by other members of the group. Apprentices demonstrate a potential to become masters and commit to learning the art form thoroughly to represent the group’s culture.

The Folk and Traditional Arts Apprenticeship Grant Program supports master and apprentice folk artists working and studying together. Prospective master artists and apprentices must apply as partners. Each must demonstrate his or her connection to the folk group. Apprenticeship grants fund the master artist's stipend, as well as travel expenses and supplies. Apprenticeships last up to one year. All activities and expenses must occur between July 15, 2018, and June 30, 2019.

Performance Expectations

Your application will be assessed using the following performance expectations.

  1. Excellence of the Master Artist (30%)
  1. Excellence of the Apprentice (30%)
  1. Apprenticeship Work Plan (40%)

You may refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.

Grant Amounts

The maximum request for a Folk and Traditional Arts Apprenticeship Grant is $3,000. There is no matching-funds requirement for the apprenticeship grant program.


Kentucky Arts Council grant funds may not be used for the following purposes:

No arts council funds may be used to match another grant from the arts council. In addition, the same matching funds may not be used for more than one arts council grant. In some cases, arts council grants may be used to match National Endowment for the Arts or other federal grants. Call staff for clarification before committing funds for such purposes. The arts council also reserves the right to make special stipulations on how specific grants funds may be spent.

How to Apply

Program Timeline

Application deadline

Review of applications by panel

Arts council board reviews panel recommendations

Applicant notification

Use of grant funds may begin

Site visit by Kentucky Arts Council staff

Use of grant funds must conclude

Final Report due
Feb. 15, 2018

April 2018

June 2018

Approximately July 3, 2018

July 15, 2018

Near the midpoint of apprenticeship

June 30, 2019

July 30, 2019

Program Support

The arts council staff will offer the following support to ensure program standards and goals are met:

Application Deadline

Completed application forms must be postmarked by Feb. 15, 2018, or hand-delivered to the Kentucky Arts Council no later than 4:30 p.m. Eastern time on that date. Print and sign the application in red ink and mail or deliver it to the arts council, with any required documents and supporting materials, in accordance with the program guidelines. The application must be: 1) officially postmarked by U.S. Postal Service, or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the deadline date, or 3) hand-delivered to the arts council office no later than 4:30 p.m. Eastern time on the deadline date. If the arts council does not receive the printed and signed application with attachments by the deadline date via one of the three delivery options above, your application will be considered ineligible. Packages dated with internal postage meters and applications sent by FAX or email will not be accepted. Please be aware that your post office may not automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date included.

Note: Due to postal regulations, all packages over 13 ounces must be given directly to a postal clerk at a post office, not dropped in a postal box.

Accessing the Application

Click to download the Application Form. If you have Internet access and the latest version of Adobe Acrobat Reader®, you can open the application through the arts council’s website, fill it out and print the form using your computer. (Reader can be updated or downloaded free by visiting the Adobe website at

General Format Requirements

Please note: Format requirements enhance the readability of your application for the panelists. Failing to follow these requirements may result in your application being ineligible.

Supporting Materials

Work Samples (required)

The master artist and apprentice must submit work samples with their application. Both applicants are required to submit at least one work sample, and no more than three work samples each. The panel will rely primarily on the work samples to judge the quality of the applicants' work, so it is important to make careful choices on what to submit. Work samples can include Web links, digital images, CDs or DVDs. Applicants are encouraged to contact Mark Brown at 502-892-3115, or email, for help in choosing work samples.

Support Letter (required)
Include at least one letter of support for the proposed apprenticeship. The letter should be written by a member of the folk group or community, and it should explain why the master artist and apprentice represent artistic excellence based on the community’s aesthetics.

Proofs of Residency (required)
For proof of residency, both master and apprentice must submit a copy of two of the following at the time of application:

Supplemental Materials (not required)
Applicants may also send other supporting materials, such as newspaper articles or reviews, artist promotional materials, letters of support, sample brochures, etc. Letters of support, reviews and other photocopied materials must be on standard size (8 ½ x 11 inches), single-sided white paper only. Send three separate sets of supplemental materials.

Panel Meeting

A panel of folklorists, arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panelists may or may not live in Kentucky and may be unfamiliar with the state's organizations, artists and communities.

Arts Council Board Meeting

The panel's recommendations are forwarded to the arts council's governing board for approval.

Grant Agreements

Applicants that receive a favorable recommendation enter into an agreement with the Commonwealth of Kentucky. Agreements cannot be altered without prior approval from the arts council's appropriate program manager. Grantees are required to promptly notify the arts council in writing of any changes in their grant activity. If grantees do not notify the arts council about changes before they submit a final report, future funding will be jeopardized. Grants are for the period specified in the approved application. Funds must be spent or committed for activities taking place within the period stated unless an extension has been approved in writing. Expenditure of funds before the period starts is not eligible and must not be included in the budget. Any funds granted but not spent must be returned to the arts council at the conclusion of the grant period.

Grant agreements must be signed and returned within 30 days.

Final Report

All arts council grantees must submit a final report within 30 days of completion of the grant period. You are encouraged to examine the final report form now so that you may provide appropriate assessment and data-gathering during the grant period.
Click to download the Final Report form.

If a grantee fails to submit the required final report for any grant, the arts council will accept no future applications from the grantee until an acceptable final report is received.


There are no appeals in this program.

For More Information

The arts council welcomes all questions regarding this program, for more information, contact:

Mark Brown
Folk and Traditional Arts Director
888-833-2787 (toll free)


Page last updated: November 29, 2017
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