Creativity/Innovation

FY2022 Teaching Art Together Grant

Application Deadlines:
August 1, 2021 (for residencies October 1, 2021 – April 30, 2022)
November 1, 2021 (for residencies January 1, 2022 – April 30, 2022)


The Kentucky Arts Council strongly encourages you to read and understand the Teaching Art Together Grant guidelines and instructions before accessing the application.

Like all programs of the Kentucky Arts Council, the Teaching Art Together Grant is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.

Core Values of the Kentucky Arts Council

Program Purpose

The purpose of the Teaching Art Together Grant is to support teachers in bringing professional artists into Kentucky classrooms for one-week teaching residencies.

Goals

To enable teachers to collaborate with practicing, professional artists on the design and implementation of innovative projects using short-term artist residencies.

To involve students and teachers directly in the creative process during an artist's residency, and to integrate the arts into daily instruction through links to the Kentucky Academic Standards for the Arts and/or English Language Arts.

To provide teachers with tools that will enable them to incorporate the arts into their classrooms after the residency is completed.

Who May Apply

Any teacher at a Kentucky public or private school that supports preschool through grade 12.

Any representative of a nonprofit or public organization in Kentucky with full time staff providing education to minors, such as juvenile detention centers or residential group homes.

Program Description

The Teaching Art Together Grant enables teachers to implement artist residencies in their classrooms. Teachers and artists work in partnership to design and implement the residencies. Residencies may be focused on a specific artistic discipline or explore cross-curricular pairings such as dance integrated into a math curriculum, new media integrated into a science curriculum, etc.

For every five days of a residency, there must be 20 hours of contact time with the artist. Artists should be scheduled for four to six class sessions daily. The schedule may include core and non-core groups as well as professional development for teachers (not to exceed three hours in total). Each type of group is defined below. The schedule may include a combination of the following:

Grant Amounts and Matching Requirements

The following grant is available:

$1,000 for 5-day (20-hour) residencies – No funds match required at this time

The artist's fee is $1,000 per five-day (20-hour) residency, which includes planning and preparation time. Artists may not receive a fee greater than $1,000 per five days of residency. Culminating events, such as performances in the evening, need to be paid for by the school or organization and should not be included in the grant application.

Applicants are responsible for providing any supplies, materials and other incidental expenses required to implement the residency. These expenses should be discussed and negotiated before submitting an application. The grant amount ONLY covers the artist’s fee.

If any unforeseen scheduling conflicts arise, every attempt should be made to reschedule. If the make-up dates must be scheduled beyond the original end date of the residency, notify the program director immediately.

Grant funds will be released only after the final report is completed by the applicant in GO Smart (see instructions below). This should be done as soon as possible after the residency concludes so the artist’s payment can be processed.

Restrictions

Program Timeline (Round 1)

Deadline for submission of the application and supporting materials

August 1, 2021

Review of applications by panel

September 7, 2021

Arts council board reviews panel recommendations

September, 2021 (exact date TBD)

Applicant notification

As soon as possible after board approval of panel recommendations

Use of grant funds may begin

October 1, 2021

Use of grant funds must conclude

April 30, 2022

Final report due

30 days after completion of residency

Program Timeline (Round 2)

Deadline for submission of the application and supporting materials

November 1, 2021

Review of applications by panel

December 7, 2021

Arts council board reviews panel recommendations

December, 2021 (exact date TBD)

Applicant notification

As soon as possible after board approval of panel recommendations

Use of grant funds may begin

January 1, 2022

Use of grant funds must conclude

April 30, 2022

Final report due

30 days after completion of residency

Performance Expectations

Your application will be reviewed using scoring criteria that correspond to the following performance expectations. You may refer to the Panelist Assessment Sheet to better understand how your narrative will be evaluated. Your grant narrative should address each of these criteria and show that your proposed artist residency will meet them. A good exercise when writing your narrative is to turn the criteria into a question, e.g., “how will students be engaged in the creative process?” The criteria are divided into three categories and assigned point values totaling 100.

  1. Planning and Implementation (40 points)
    • Student engagement in the creative process
    • Teacher engagement in preparing students for the residency
    • Teacher engagement during the residency
    • Residency ties to the Kentucky Academic Standards for the Arts and/or English Language Arts
  2. Gathering and Responding to Evidence (35 points)
    • Measurement of the impact of the residency on all participants
    • Strategies for reflection and continued learning after the residency
  3. Accessibility and Inclusivity (25 points)
    • Instructional strategies and resources to engage diverse student populations
    • Instructional strategies and resources to engage students with disabilities

Program Support

The arts council staff will offer the following support to ensure that program standards and goals are met:

How to Apply

  1. Obtain approval: Arrange for your administrators (e.g., district superintendent and principal) to approve the proposal and sign your application by the required deadline date.
  2. Select and contact an artist: All artists must be selected from the arts council’s Teaching Artists Directory.
  3. Develop a residency plan: Teachers and artists work in partnership to develop and finalize the residency plan, including the class schedule. Enter the final schedule into this scheduling chart.
  4. Complete the application: Applications for this program are made through the Kentucky Arts Council online grant system located here. Before beginning the application, carefully read all instructions included in this document. Detailed application instructions are provided below.

Application Deadline

The application must be submitted online no later than 11:59 p.m. Eastern Time on the deadline date. Submissions received after that time will be ineligible for consideration until the following month. Note: The application can take several minutes to upload. As a result, the arts council strongly advises that applicants do not wait until 11:59 p.m. to submit.

Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed.

Accessing and Completing the Application

Creating a GO Smart Profile

Before beginning the application you will need to create a profile, including a username and password at https://kyarts.gosmart.org/. For this program you will need to create an “individual” profile. Do not select “organization” profile. Store your username and password in an accessible place to ensure that you can access your account later. You will use these credentials each time you login to the GO Smart application portal. You can use this profile to apply for programs year after year and update it as needed. When entering contact information, please consider the following:

Primary Contact Information

Applicant Information


Once the profile page has been submitted, you will be re-directed to the arts council’s grant management system. Use the navigation bar under the arts council logo to edit your profile, proceed to Current Programs & Applications, or logout. To begin your application, select Current Programs & Applications.

Required Materials

IRS tax-exempt determination letter: The letter can be obtained from your finance officer. It indicates the tax-exempt status of your school or organization as a nonprofit or public entity. A sample letter is available from the arts council staff upon request.

Class Scheduling Chart: For every five days of a residency, there must be 20 hours of contact time with the artist. Artists should be scheduled for four to six class sessions per day. The schedule may include core and non-core groups as well as professional development for teachers (not to exceed three hours total). Each type of group is defined in the program description above. Please fill out one scheduling chart for each week of the residency. The scheduling chart is pre-populated with formulas to assist you in tracking contact hours with the artist. Four lines each for core and non-core groups have been provided for your convenience, as well as three lines for professional development sessions. However, you may choose any combination of groups as long as the above guidelines are followed. In the columns signifying the days of the week, type an "X" to indicate which days each class meets. You can download the scheduling chart here.

Application Instructions

Navigating GO Smart

Under Demographics

Other Information and Supporting Documents


Note: Contact the program director if you need to submit a paper application instead.

Application Review Process

Step 1: Panel Meeting

A panel of educators, arts professionals and other individuals with relevant experience will review and score all applications according to specific pre-determined criteria, outlined below. Please be aware that panels are comprised of individuals from inside and outside Kentucky. Address all issues with specificity and clarity. Do not assume that all panelists will be cognizant of local issues.

The arts council conducts an open panel review process for this program. This means that applicants and other interested parties may, and are encouraged to, monitor the panel meeting and listen to the panelists’ deliberations via conference call. The arts council will send notification of panel dates and conference call arrangements to applicants after the application deadline.

Step 2: Arts Council Board Meeting

The panel’s recommendations are forwarded to the arts council’s governing board for approval.

Step 3: Grant Agreement

If your application is approved, the arts council will send a written notification of approval. A Grant Agreement Form (GAF) for the total amount funded will be sent directly to the teaching artist named in the application. The GAF must be signed and returned within 30 days.

Once the arts council receives the signed GAF from the artist and the completed final report from the applicant, a Kentucky State Treasury check payable to the teaching artist will be mailed.

Agreements cannot be altered without prior approval from the program director.

Grantees are required to promptly notify the arts council in writing of any changes in their grant activity. If grantees do not notify the arts council about changes before they file a final report, future funding will be jeopardized. Grants are for the period and activities specified in the approved application. Funds must be spent or committed for activities taking place within the period stated unless an extension has been approved by the arts council in writing. Applications for funds spent before the period starts are not eligible.

Appeals

Applicants may appeal adverse grant decisions if they can demonstrate any of the following:


Applicants must initiate a formal appeal within 30 calendar days of the date of the award-notification letter of the arts council’s decision. Upon receipt of this award-notification letter, applicants should first consult with the appropriate program staff to review the considerations that went into the arts council's decision. If, after such consultation, applicants wish to pursue an appeal, they must do so in writing to the executive director of the arts council. If applicants are unable to consult with appropriate program staff within the time limitation, the applicants must still submit a written appeal postmarked within the 30-day time period.

In the executive director's response to a formal appeal, a deadline date for submission of all material supporting the appeal will be established. No such deadline date will be set earlier than seven days or later than 21 days from the date of the executive director's letter. Failure by applicants to meet any deadline date in the appeals process will result in the loss of the right to appeal.

An ad hoc committee of members of the arts council board will review all appeals. Should the committee recommend a change in applicant’s funding, the arts council board at its next regular or special meeting shall act upon the committee's recommendations. The ruling of the arts council shall be the last administrative remedy and there shall be no further right of appeal.

Grantee Expectations

Legislative Letters
Applicants approved for Teaching Art Together Grant(s) are required to send a letter to each of their state legislators (Sample) and forward copies to the arts council.

Final Reports

The teacher must submit a final report within 30 days of completion of the residency. The artist’s payment will not be processed until this final report is received. The final report form will be accessible in the GO Smart application portal using the same login credentials created when first applying.

The artist must email the program director a written schedule of their completed activities at the end of the residency. They must also complete their annual report as a member of the Teaching Artists Directory.

For More Information

The arts council welcomes all questions regarding this program and application. For more information, please contact:

Samuel Lockridge
Arts Education Director
samuel.lockridge@ky.gov
502-892-3124