Performing Artists Directory Guidelines
FY2018 Performing Artists Directory
Application Deadline: Feb. 15, 2017
The Kentucky Arts Council strongly encourages you to read and understand the Performing Artists
Directory guidelines and instructions before accessing the online application.
Like all programs of the Kentucky Arts Council, the Performing Artists Directory is guided by the arts council’s core values. Successful applications will embody these core values, and all applicants are strongly encouraged to read and reflect upon them before submitting an application.
The purpose of the Performing Artists Directory is to promote, showcase and provide professional development opportunities to a diverse selection of Kentucky's finest contemporary and traditional performing artists.
- Provide experienced, professional performing artists with opportunities to connect with performing arts venues.
- Provide training for artists to better market themselves as professional performing artists.
- Support the artistic growth of outstanding professional artists.
Who May Apply
- Professional individual artists, companies or groups in dance, theater, music and storytelling may apply.
- Applicants must be 18 years of age or older. Student-based performance groups must perform regularly
off-campus for professional fees.
- Applicants must have been full-time Kentucky residents for at least six months prior to the application
deadline and remain full-time residents for the program participation period.
- Performing groups must include a majority (more than 50 percent) of Kentucky residents as members. Applicants must be U.S. citizens, lawfully admitted to the U.S. for permanent residence or have permission from the Department of Homeland Security to work permanently in the U.S.
The Performing Artists Directory is an adjudicated roster of Kentucky professional performing artists who have an established performance history. It is a marketing program that offers roster members professional development and a variety of opportunities to promote their performance work, including a detailed entry in the online directory. In addition, the directory is used by in-state and out-of-state presenters and others as a resource for identifying artists for performance bookings and projects.
Applications will be assessed using the following performance expectations.
- Artistic Excellence (70%)
- Technical proficiency
- Professional staging and presentation
- Performance Experience (20%)
- Understanding of and experience with performance contract negotiations
- Ability to communicate performance technical requirements
- Performance history
- Marketing Capacity (10%)
- Communication and marketing materials
- Use of electronic media (e.g. website, Facebook, YouTube, etc.)
- Strategies for using the Performing Artists Directory to increase or expand marketing plan
You may wish to refer to the Panelist Assessment Sheet to better understand how your application will be evaluated.
Work samples are the primary means by which panelists assess artistic and professional quality. Carefully consider your choice of work samples in relation to the program’s performance expectations. See Work Sample Preparation for detailed information on preparing application work samples.
Required work samples
Applicants to the Performing Artists Directory must submit links to no more than three video samples uploaded to YouTube or other accessible website. In addition, all applicants must submit:
- One link to applicant’s
electronic press kit.
- One JPEG promotional image (72 ppi, sized to 1920 pixels x 1920 pixels). See
Work Sample Preparation Instructions.
- One Microsoft Word document or PDF of the applicant’s performance history that focuses on performances over the last four years. See Performance History Instructions.
Other Work Sample Information
Work samples must support the selected discipline or medium (e.g., dancers must submit work sample video
of dance performances only; bluegrass bands must submit work sample video of bluegrass performances only).
Work samples submitted for review must not exceed 10 minutes total (not 10 minutes per work sample). Applicants may submit full-length work samples if the Work Sample Index includes stop and start times for reviewing the required 10 minutes.
Work samples must have been recorded within the past three calendar years (e.g., for the application deadline of Feb. 15, 2017, eligible work will have been recorded between Jan. 1, 2014, and Feb. 15, 2017).
Applicants applying as solo performers must submit at least one work sample of the applicant performing solo. Any solo applicant submitting work samples that include a group of performers must identify him or herself in the work sample.
- Performers whose repertoire consists primarily of covers of contemporary music or songs that are not in the
public domain are not eligible to apply.
- Vocalists who rely on pre-recorded music for accompaniment are not eligible to apply.
- Variety acts are not eligible to apply.
In order to maintain eligibility, participants of the Performing Artists Directory must re-apply and be approved for inclusion again within two years. After successfully jurying into the program twice consecutively, artists will be required to reapply only if they fail to submit the mandatory annual Creative Industry Report by July 1, 2017, change performance genre, change performer status (e.g., switch from a solo act to a group or vice versa) or if there is a significant change to performer personnel. Artists who leave or are dropped from the directory for any reason must repeat the application process. If you are uncertain as to whether or not you need to re-apply to the directory, contact the program director.
- Designate a qualified person with whom presenters can conduct business.
- Comply with program guidelines.
- Complete an annual Creative Industry Report.
- Comply with all rules for participating in Kentucky Arts Council events.
- Conduct business in a professional manner during arts council events, when responding to leads generated
by the program, and when working with presenting entities.
- Acknowledge the arts council in all published materials and announcements (print and electronic) including websites, advertising promotions, news releases, printed programs, catalogs, flyers, posters, literature and other publicity, per Credits and Logos on the arts council website at http://artscouncil.ky.gov/KAC/Applications/CreditLogos.htm.
All Performing Artists Directory artists selected for inclusion in the program in 2017 are required to attend a day-long orientation and training on Thursday, June 15, 2017, in Frankfort. Returning directory artists are encouraged, though not required, to attend.
Postmark deadline for submission of paper copy of the application and attachments
Review of applications by panel
Program Agreement Form due
Creative Industry Report due
Feb. 17, 2017
As soon as possible after panel meeting
June 15, 2017
June 15, 2017
July 1, 2017
- Representation on the arts council website on the Performing Artists Directory which may be accessed
- Access to the Kentucky Peer Advisory Network (KPAN), which provides consultation in specific
- Promotion of Performing Artists Directory performers to in-state and out-of-state presenters
(Master Class, a learning lab that includes performer showcases and is offered to presenting organizations,
agencies and businesses, is one such opportunity).
- Performance and marketing opportunities in association with other arts council programs, including
Kentucky Crafted: The Market.
- Referrals to presenters, community groups, schools, businesses, governmental agencies and others requesting assistance with identifying high-quality performing artists.
Completed application forms must be submitted via the Kentucky Arts Council's online application
system by 11:59 p.m. Eastern by Feb. 15, 2017. Upon online submission, the PDF
version of the application will be available on your Member Page. Print and sign the PDF
in red ink and mail or deliver it to the arts council by
Feb. 17, 2017. The PDF must be: 1) officially postmarked by the U.S. Postal Service,
or 2) delivered by a shipping service (e.g., UPS, Federal Express, etc.) with a paid receipt on or before the
deadline date, or 3) hand delivered to the arts council office no later than 4:30 p.m. on the deadline date. If
the arts council does not receive the printed and signed PDF by the due date via one of the three delivery options
above, your application will be considered ineligible. Packages dated with internal postage meters and
applications sent by FAX or email will not be accepted. Please be aware that your post office may not
automatically use a dated postmark. It is highly recommended that you request hand cancellation with the date
included. Please note that, due to postal regulations, all packages weighing more than 13 ounces must
be given directly to a postal clerk at a post office, not dropped in a postal box.
Note: An application will not be considered eligible until both the electronically submitted application and the signed, printed copy of the application PDF have been received by the Kentucky Arts Council according to the deadlines listed above.
Following the deadline, each application will be reviewed by the program director, who may contact the applicant if clarification is needed. Applicants will be notified by email/letter of their status in the application/panel process.
Accessing the Online Application
Applications for this program are made through Kentucky Arts Services OnLine (KASOL) located at www.kyarts.org. Be sure to file your username and password in an accessible place to ensure that you can access your account later.
Data Universal Numbering System (DUNS) Number
The arts council requires that all applicants have a DUNS number. Dun & Bradstreet keeps track of more than
70 million businesses worldwide through its Data Universal Numbering System. In recent years, the DUNS number has
become increasingly important as an arts advocacy tool for both federal and state governments (e.g., the National
Endowment for the Arts and the Kentucky Arts Council) and national arts organizations (e.g., Americans
for the Arts). Organizations use data from DUNS number applications to demonstrate the power of the
arts to stimulate economic activity and create jobs.
To apply for your free DUNS number, click below to access the Dun & Bradstreet website: www.dnb.com.
Note: It may take up to thirty (30) days for your DUNS application to be processed. We recommend that you submit your application immediately.
Applicants must be United States citizens, lawfully admitted to the U.S. for permanent residence or
have permission from the Department of Homeland Security to work permanently in the U.S.
Applicants must have been legal Kentucky residents for a period of at least six months immediately before the application deadline (e.g., legal residency must have begun no later than Aug. 15, 2016, for applications due Feb. 15, 2017).
For proof of residency, applicants must submit a copy of two of the following at the time of application:
- Kentucky drivers license, which includes the date issued and expiration date OR State of Kentucky
identification card, which includes the date issued and expiration date (note: The arts council will
not accept both a Kentucky driver’s license and a State of Kentucky identification card as the required
two proofs of residency.)
- Kentucky voter registration verification (downloadable from the State Board of Elections’ Voter
Information Center website at
- Kentucky state income tax form (740 series for full-year residents) filed within the previous two years.
A panel of arts professionals and other individuals with relevant experience will review all applications according to the performance expectations. Please be aware that panels are comprised of individuals from both inside and outside Kentucky who may be unfamiliar with the state’s organizations, artists and/or communities.
There are no appeals in this program.
Program Agreement Form
Successful applicants will receive a Program Agreement Form (PAF), which will detail benefits and responsibilities as an adjudicated participant of the Performing Artists Directory. Successful applicants must agree to the terms, sign the form and return it to the arts council within 15 days if they choose to participate in the program.
Creative Industry Report
All Performing Artists Directory artists must submit an annual Creative Industry Report. A link to the report will be emailed to participants each year. If a Performing Artists Directory artist fails to submit the required report, the arts council will accept no future applications from that artist and the artist’s online directory page will be suspended until an acceptable report is received.
For More Information
The arts council welcomes all questions regarding this program. For more information, please contact:
Individual Artist Director
888-833-2787 (toll free)
Page last updated: November 2, 2016
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